PPI Minutes 2019 11 20

Nov 20 2019 BOD

Convoqués

• Board delegatives members :
  • Cedric (1)
  • keithgoldstein (1)
  • BaileyL (1)
  • RayJohansen (1)
  • MichalGill (1)
  • Dichter (1)
    • 6/9
• Board members :
  • keithgoldstein
  • BaileyL
  • RayJohansen
  • MichalGill
  • Dichter
• Alternate board members :
  • Cedric

Absents

• Board delegatives members :
  • Etienne
  • DanPrazeresBR
  • gsaouli
• Board members :
  • Etienne
  • DanPrazeresBR
  • gsaouli
• Alternate board members :

Ordre du jour

November 20

keithgoldstein:

Convened

Are present : Gregory, Bailey, Keith, Mike, Ray, Etienne

Meeting started at 19:30 CET.

Dichter: Cedric, not Etienne

Absent

Cedric, Ray, Bailey, Gregory, Keith, Mike are present. Dan is absent. 

PROCEEDINGS

Bailey will chair. Keith as secretary, with everybody helping out.

Approval of the Minutes

Pas de description

Nov. 6

<a href="https://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2019_11_06">https://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2019_11_06</a>

Motion
Do we approve the minutes?
Do we approve the minutes?
Yes : Dichter (1), keithgoldstein (1), MichalGill (1), BaileyL (1), RayJohansen (1), Cedric (1)
No :
Abstain :
Result: Motion adoptée

Approval of the Agenda

1) Resignations

2) Agenda item today Voting on Revised Budget for 2019

3) GA

4) Economic Reports

AOB

Motion
Do we agree for the agenda?
Agenda, OK?
Yes : MichalGill (1), keithgoldstein (1), RayJohansen (1), BaileyL (1), Dichter (1)
No : Cedric (1)
Abstain :
Result: Motion adoptée

Resignations

  

Dichter: Ettienne resigned on November 19th.

RayJohansen: Issue that Etienne felt he needed to quit. The hope is that it is one only one resignation, because we don't want anyone more to quit.

Dichter: Cedric moves up from being alternate board member to the regular one

BaileyL: We received a letter with an explanation. It was a shock to say the least. Apologies to Etienne who felt he had no choice but to resign. We wish him all the best. We are sure that he will do great work, and we appreciate everything he did for us. Sad to see him go. We don't want any more resignations. We need to do our best and keep it together and work as a team.

keithgoldstein: Formal motion that we accept the resignation and Cedric moves up to the board

keithgoldstein: Cedric is a board member. We need to update our wiki to reflect that. Gregory will update the wiki.

Board member reports

Pas de description

Board

Pas de description

Bailey:

BaileyL: Reached out to the CoA to see if they can help us out, because their parties dissolved. No response from the CoA. Pat is sending papers in the mail to sign for the bank account. I am just waiting on those and then I will send them off to Gregory.

Gregory:

Dichter: I was travelling for business in Australia the last two weeks, so had not had too much time to do stuff. I have wrote an invitation for the Standing Committee on UN Relations, and will send it out as soon as I get ok from Pat. I have talked to Bastian and Stefan about discourse and Stefan offered to host the old instance from old year for us indefinitely. We need to agree on subdomain for it and can configure it with it. I got passport /ID copies of Bailey, Ray and Keith - I still need one from Mike and Dan

Dichter: GA.pp-international.net

discourse.pp-international.net

Once we decide that it will be ready for tomorrow.

Keith:

keithgoldstein: I sent members to UNHQ. Trying to send members to more events. We will need to update our president of PPIHQ soon.

Raymond:

Pas de description

RayJohansen: Business as usual, except for sick family member that has taken half my time since July. Trying to coordinate the GA.

Mike:

MichalGill: Countries assigned to me, failure with Morocco. Impossible to contact anyone. Hungary may be signed up. That's about it.

Cédric:

Cedric: Business as usual. Worked on Congressus. Tasked formally from Guillaume, for broadcasts. It shows all of the votes in the same screen. Normally it works. We are testing it again and again. We will have the possibility to broadcast all of the votes in real time. Was setting up a VM for Discourse, but it is ok now.

Budget Motion by Etienne

https://docs.google.com/document/d/1Zi5tzPWQbcpKmS2oSlL8h49yEByeh5BpjC83WGynX858/edit?usp=sharing 

This budget depends on our IT ppl donating services etc for 2018-19

<a href="https://docs.google.com/document/d/1Zi5tzPWQbcpKmS2oSlL8h49yEByeh5BpjC8WGynX858/edit">https://docs.google.com/document/d/1Zi5tzPWQbcpKmS2oSlL8h49yEByeh5BpjC8WGynX858/edit</a>

keithgoldstein: Ray will be the spokesperson. We have tried to revise our budget. We have a proposal from Etienne, which is pretty awesome and great work by him. The numbers we had to change last night because we learned that maybe we will not be getting a bill for 2018 and 2019. If our members pay their dues or fees to the tune of 2500 euros, we will end up on the plus side. We have moved forward some of the items that were on the prior budget, such as registration fees. We have added bank fees. Other than that, we have been true to what our members decided. We really need to work on the income side.

Motion
Do we accept the proposed revised budget?
Do we accept the proposed revised budget?
Yes :
No :
Abstain :
Result: Motion rejetée

Etienne: Revised Budget 2019 Motion

Revised Budget 2019 Motion Proposed by Etienne EVELLIN, Board member Part 1: General Dispositions 3 Part 2: Accountability presentation 3 I – EXPENSES 3 Section 1: Report expenses 3 Section 2: Fix expenses 3 2.1 IT WEB 3 2.2 Finance 4 2.3 Legal 4 2.4 Total Fix Expenses 4 Section 3: Variable expenses 4 3.1 Events 4 3.2 Subvention 5 3.3 Total Variable Expenses 5 Section 4: Debts 5 Section 5: Subtotal 1 (expenses) 5 II – INCOMES 6 Section 1: Report incomes 6 Section 2: Fix incomes 6 2.1 Fees 6 2.2 Subtotal Fix Incomes 6 Section 3: Variable Incomes 6 3.1 Donation 6 3.2 Subvention 6 3.3 Subtotal Variable Incomes 6 Section 4: Credit 7 Section 5: Subtotal 1 (incomes) 7 III – REPORT TO 2020 8 Section 1: Report incomes 8 Section 2: Report expenses 8 Section 3: Subtotal 2 (expenses and incomes) 8 IV – RESULT 8 V – RECAP 9 Part 3: Execution of the Budget 10 ________________

Part 1: General Dispositions We, member of the Board of the Pirate Parties International

• Regarding the articles XV, XVI and XVII of the Statutes
• Regarding the decision of the 2018 General Assembly that established the budget for 2019
• Regarding the financial report made by the Treasurer and other members of the Board,
• Regarding the urgent need to establish a revised budget to execute our obligations in time

Are establishing the present revised budget. Part 2: Accountability presentation I – EXPENSES Section 1: Report expenses Report expenses Initial Budget Revised Budget 2018 Deficit 0 0 Report expenses 0 0 TOTAL 0 0 In euros (€) Section 2: Fix expenses 2.1 IT WEB Server 2018 (reported) Initial Budget Revised Budget Server handling 1224,00 1224,00 Server cost 600,00 600,00 SUBTOTAL 1824,00 1824,00 In euros (€) Server 2019 Initial Budget Revised Budget Server handling 1224,00 1224,00 Server cost 500,00 500,00 SUBTOTAL 1724,00 1724,00 In euros (€) Domaine Cost Initial Budget Revised Budget Domaine cost 0 25,00 SUBTOTAL 0 25,00 In euros (€) IT WEB Initial Budget Revised Budget TOTAL 3548,00 3573,00 In euros (€) Comments:

• Expenses increase by 25,00€, explained by the fact that “Domaine Cost” was not included in the initial budget
• Amount fixed according to previous income

2.2 Finance Finance Initial Budget Revised Budget Financial auditing 500,00 0 Bank Fees 0 70 TOTAL 500,00 70,00 In euros (€) Comment:

• Financial auditing was present in the budget as a condition for the registration in Switzerland. As this project will not be set up in 2019, this budget line is no longer required
• Bank Fees was forgotten in the initial budget. The amount is based on the fees from last year with a small increase.

2.3 Legal Finance Initial Budget Revised Budget Registration in Switzerland 1000,00 0 Registration in Belgium 0 133,00 TOTAL 500,00 133,00 In euros (€) Comment:

• XXX
• The registration in Belgium corresponds to the change of the legal representatives for the PPI HQ in Belgium. The amount is based on the registration fees communicated by Gregogy Hengel, VC.

2.4 Total Fix Expenses Fix Expenses Initial Budget Revised Budget TOTAL 5048,00 3776,00 In euros (€) Comment:

• With the revised budget the total amount of fix expenses is reduced by 1272,00€

Section 3: Variable expenses 3.1 Events Events Initial Budget Revised Budget General Assembly 0 300,00 Think Twice Conference 400,00 0 SUBTOTAL 1724,00 1724,00 In euros (€) Comment:

• The TT conference is postponed in 2020 Spring
• The GA budget was forgotten in the initial budget. The amount is based on the amount that was spent last year in Munich

3.2 Subvention Subvention Initial Budget Revised Budget Pirate Security Conference 400,00 400,00 SUBTOTAL 400,00 400,00 In euros (€) 3.3 Total Variable Expenses Total Variable Expenses Initial Budget Revised Budget TOTAL 800,00 700,00 In euros (€) Section 4: Debts Debts Initial Budget Revised Budget Debts to PPNO for TT2 352,00 352,00 TOTAL 352,00 352,00 In euros (€) Section 5: Subtotal 1 (expenses) Subtotal 1 Expenses Initial Budget Revised Budget TOTAL 6200,00 4828,00 In euros (€) ________________

II – INCOMES Section 1: Report incomes Report incomes from 2018 Initial Budget Revised Budget 2018 Exceeding 1000,00 1000,00 TOTAL 1000,00 1000,00 In euros (€) Section 2: Fix incomes 2.1 Fees Fees Initial Budget Revised Budget 2018 5000,00 2500,00 TOTAL 5000,00 2500,00 In euros (€) Comment:

• According to the recent counting of members and the amount of fees collected last year, the amount of fees that we are expecting to collect this year is reduce by half.

2.2 Subtotal Fix Incomes Fix Incomes Initial Budget Revised Budget TOTAL 5000,00 5000,00 In euros (€) Section 3: Variable Incomes 3.1 Donation Donation Initial Budget Revised Budget Individual membership 150,00 150,00 IT Donation 0 3548,00 TOTAL 150,00 3698,00 In euros (€) 3.2 Subvention Subvention Initial Budget Revised Budget PPCZ Subvention for TT4 0 1000,00 TOTAL 0 1000,00 In euros (€) Comment:

• The PPCZ give PPI a subvention of 1000,00€ for the organization of the Think Twice Conference 4 in Prague.

3.3 Subtotal Variable Incomes Variable Incomes Initial Budget Revised Budget TOTAL 150,00 4698,00 In euros (€) ________________

Section 4: Credit Credit Initial Budget Revised Budget Credit to PPNO 0 352,00 TOTAL 0 352,00 In euros (€) Comment:

• In order to neutralize our debts to PPNO, we are creating a credit on their fees for 2018 and 2019.

Section 5: Subtotal 1 (incomes) Subtotal 1 Expenses Initial Budget Revised Budget TOTAL 6150,00 5002,00 In euros (€) ________________

III – REPORT TO 2020 Section 1: Report incomes Report incomes Initial Budget Revised Budget PPCZ Subvention for TT4 0 1000,00 TOTAL 0 1000,00 In euros (€) Comment:

• As TT4 is postponed to 2020 spring the subvention from PPCZ is reported to the 2020 Budget.

Section 2: Report expenses Report expenses Initial Budget Revised Budget TOTAL 0 0 In euros (€) Section 3: Subtotal 2 (expenses and incomes) Subtotal 2 Incomes Initial Budget Revised Budget TOTAL 6150,00 5002,00 In euros (€) Subtotal 2 Expenses Initial Budget Revised Budget TOTAL 6200,00 5828,00 In euros (€)

IV – RESULT Result Initial Budget Revised Budget TOTAL -50,00 2722,00 In euros (€) Comment:

• Thanks to the report of a part of the 2019 IT/WEB Budget, we succeed to have a exceeding result of 36,00€.

________________

V – RECAP

________________

Part 3: Execution of the Budget The Treasurer with the help of the full board and all person required to do so will enforce the present budget before 31 December 2019.

Economic reports

Etienne: Etienne will prepare a spreadsheet with a revised budget that we can vote on in the next meeting.

Budget and cashflow budget 2019

keithgoldstein: Bank forms are in the mail to Canada that Bailey needs to sign.

Cashiers

Formal vote on change in bank cashiers

submitted by: Gregory

justification: We already have talked about this at the last board meeting, but we need to provide written documentation to the bank. The format of the minutes is not easy to read by bystanders, so I propose to have a formal vote that we can put as a decision and minutes excerpt into a document to provide to the bank.

Motion to be voted on: For our bank account IBAN: CH63 0900 0000 8901 9371 7 BIC: POFICHBEXXX at the Postfinanz Bank in Geneve, Switzerland we give the power of attorney to serve as cashiers to Bailey Lamon and Grigorij Engels, and revoke the past power of attorney of Guillaume Saouli and Rüedu Sommer.

Dichter: We also deem to change the postal communication address for the bank to the personal address of Pat Mächtler

Dichter: The most practical thing is to have the bank send all communications to Pat.

Motion
Formal vote on change in bank cashiers submitted by: Gregory justification: We already have talked about this at the last board meeting, but we need to provide written documentation to the bank. The format of the minutes is not easy to read by bystanders, so I propose to have a formal vote that we can put as a decision and minutes excerpt into a document to provide to the bank. Motion to be voted on: For our bank account IBAN: CH63 0900 0000 8901 9371 7 BIC: POFICHBEXXX at the Postfinanz Bank in Geneve, Switzerland we give the power of attorney to serve as cashiers to Bailey Lamon and Grigorij Engels, and revoke the past power of attorney of Guillaume Saouli and Rüedu Sommer.
Yes : RayJohansen (1), Dichter (1), MichalGill (1), keithgoldstein (1), BaileyL (1)
No :
Abstain : Cedric (1)
Result: Motion adoptée

Motion
Do we agree to let Pat Maechler serve as the postal address for PPI's Postbank account in Switzerland?
Yes : Dichter (1), keithgoldstein (1), MichalGill (1), RayJohansen (1), BaileyL (1)
No :
Abstain : Cedric (1)
Result: Motion adoptée

keithgoldstein: Both motions passed.

Calling the GA

Calling the GA.

Any other business

Discourse

It has now been set up. The online GA starts on Dec. 1 on Discourse.

RayJohansen: Tomorrow we will try to put in. Should it be ga.pp-international.net

keithgoldstein: Parties that have signed up for the GA so far.

Catalonia

Czech Pirate Party

Internet Party of New Zealand

Kalózpárt (Hungarian Pirates)

Partito Pirata Italiano (PP-IT)

Pirate Party Estonia

Pirate Party Israel

Pirate Party Norway

Pirate Party of Catalonia

Pirate Party of Slovakia

Piratenpartei Brandenburg Germany

Portuguese Pirate Party

PP-DE

PPI

PPI, Pirates Without Borders

Tunisia

Upcoming Meeting

Next meeting is Wed. Nov. 27, 19:00 CET

Ayant participé à un vote

• 17 - Dichter
• 4 - keithgoldstein
• 9 - MichalGill
• 5 - BaileyL
• 6 - RayJohansen
• 1 - Cedric