Nov 20 2019 BOD
Convoqués
- Board delegatives members :
- Cedric (1)
- keithgoldstein (1)
- BaileyL (1)
- RayJohansen (1)
- MichalGill (1)
- Dichter (1)
- 6/9
- Board members :
- keithgoldstein
- BaileyL
- RayJohansen
- MichalGill
- Dichter
- Alternate board members :
- Cedric
Absents
- Board delegatives members :
- Etienne
- DanPrazeresBR
- gsaouli
- Board members :
- Etienne
- DanPrazeresBR
- gsaouli
- Alternate board members :
Ordre du jour
November 20
- keithgoldstein:
Board Meeting
Convened
Are present : Gregory, Bailey, Keith, Mike, Ray, Etienne
- Dichter: Cedric, not Etienne
Absent
Cedric, Ray, Bailey, Gregory, Keith, Mike are present. Dan is absent.
PROCEEDINGS
Bailey will chair. Keith as secretary, with everybody helping out.
Chair and secretary
Quorum
Approval of the Minutes
Pas de description
Nov. 6
<a href="https://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2019_11_06">https://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2019_11_06</a>
| Motion | |
|---|---|
| |
| Do we approve the minutes? | |
 Yes : Dichter (1), keithgoldstein (1), MichalGill (1), BaileyL (1), RayJohansen (1), Cedric (1)
| |
 No :
| |
 Abstain :
| |
|
Approval of the Agenda
| Motion | |
|---|---|
| |
| Agenda, OK? | |
| Yes : MichalGill (1), keithgoldstein (1), RayJohansen (1), BaileyL (1), Dichter (1)
| |
| No : Cedric (1)
| |
| Abstain :
| |
|
Resignations
- Dichter: Ettienne resigned on November 19th.
- RayJohansen: Issue that Etienne felt he needed to quit. The hope is that it is one only one resignation, because we don't want anyone more to quit.
- Dichter: Cedric moves up from being alternate board member to the regular one
- BaileyL: We received a letter with an explanation. It was a shock to say the least. Apologies to Etienne who felt he had no choice but to resign. We wish him all the best. We are sure that he will do great work, and we appreciate everything he did for us. Sad to see him go. We don't want any more resignations. We need to do our best and keep it together and work as a team.
- keithgoldstein: Formal motion that we accept the resignation and Cedric moves up to the board
- keithgoldstein: Cedric is a board member. We need to update our wiki to reflect that. Gregory will update the wiki.
Board member reports
Pas de description
Board
Pas de description
Bailey:
- BaileyL: Reached out to the CoA to see if they can help us out, because their parties dissolved. No response from the CoA. Pat is sending papers in the mail to sign for the bank account. I am just waiting on those and then I will send them off to Gregory.
Gregory:
- Dichter: I was travelling for business in Australia the last two weeks, so had not had too much time to do stuff. I have wrote an invitation for the Standing Committee on UN Relations, and will send it out as soon as I get ok from Pat. I have talked to Bastian and Stefan about discourse and Stefan offered to host the old instance from old year for us indefinitely. We need to agree on subdomain for it and can configure it with it. I got passport /ID copies of Bailey, Ray and Keith - I still need one from Mike and Dan
- Dichter: GA.pp-international.net
discourse.pp-international.net
Once we decide that it will be ready for tomorrow.
Keith:
- keithgoldstein: I sent members to UNHQ. Trying to send members to more events. We will need to update our president of PPIHQ soon.
Daniel:
Raymond:
Pas de description
- RayJohansen: Business as usual, except for sick family member that has taken half my time since July. Trying to coordinate the GA.
Mike:
- MichalGill: Countries assigned to me, failure with Morocco. Impossible to contact anyone. Hungary may be signed up. That's about it.
Cédric:
- Cedric: Business as usual. Worked on Congressus. Tasked formally from Guillaume, for broadcasts. It shows all of the votes in the same screen. Normally it works. We are testing it again and again. We will have the possibility to broadcast all of the votes in real time. Was setting up a VM for Discourse, but it is ok now.
Budget Motion by Etienne
- keithgoldstein: Ray will be the spokesperson. We have tried to revise our budget. We have a proposal from Etienne, which is pretty awesome and great work by him. The numbers we had to change last night because we learned that maybe we will not be getting a bill for 2018 and 2019. If our members pay their dues or fees to the tune of 2500 euros, we will end up on the plus side. We have moved forward some of the items that were on the prior budget, such as registration fees. We have added bank fees. Other than that, we have been true to what our members decided. We really need to work on the income side.
| Motion | |
|---|---|
| |
| Do we accept the proposed revised budget? | |
| Yes :
| |
| No :
| |
| Abstain :
| |
|
- Etienne: Revised Budget 2019 Motion
Proposed by Etienne EVELLIN, Board member
Part 1: General Dispositions 3
Part 2: Accountability presentation 3
I – EXPENSES 3
Section 1: Report expenses 3
Section 2: Fix expenses 3
2.1 IT WEB 3
2.2 Finance 4
2.3 Legal 4
2.4 Total Fix Expenses 4
Section 3: Variable expenses 4
3.1 Events 4
3.2 Subvention 5
3.3 Total Variable Expenses 5
Section 4: Debts 5
Section 5: Subtotal 1 (expenses) 5
II – INCOMES 6
Section 1: Report incomes 6
Section 2: Fix incomes 6
2.1 Fees 6
2.2 Subtotal Fix Incomes 6
Section 3: Variable Incomes 6
3.1 Donation 6
3.2 Subvention 6
3.3 Subtotal Variable Incomes 6
Section 4: Credit 7
Section 5: Subtotal 1 (incomes) 7
III – REPORT TO 2020 8
Section 1: Report incomes 8
Section 2: Report expenses 8
Section 3: Subtotal 2 (expenses and incomes) 8
IV – RESULT 8
V – RECAP 9
Part 3: Execution of the Budget 10
Part 1: General Dispositions
We, member of the Board of the Pirate Parties International
Regarding the articles XV, XVI and XVII of the Statutes
Regarding the decision of the 2018 General Assembly that established the budget for 2019
Regarding the financial report made by the Treasurer and other members of the Board,
Regarding the urgent need to establish a revised budget to execute our obligations in time
Are establishing the present revised budget.
Part 2: Accountability presentation
I – EXPENSES
Section 1: Report expenses
Report expenses
Initial Budget
Revised Budget
2018 Deficit
0
0
Report expenses
0
0
TOTAL
0
0
In euros (€)
Section 2: Fix expenses
2.1 IT WEB
Server 2018 (reported)
Initial Budget
Revised Budget
Server handling
1224,00
1224,00
Server cost
600,00
600,00
SUBTOTAL
1824,00
1824,00
In euros (€)
Server 2019
Initial Budget
Revised Budget
Server handling
1224,00
1224,00
Server cost
500,00
500,00
SUBTOTAL
1724,00
1724,00
In euros (€)
Domaine Cost
Initial Budget
Revised Budget
Domaine cost
0
25,00
SUBTOTAL
0
25,00
In euros (€)
IT WEB
Initial Budget
Revised Budget
TOTAL
3548,00
3573,00
In euros (€)
Comments:
Expenses increase by 25,00€, explained by the fact that “Domaine Cost” was not included in the initial budget
Amount fixed according to previous income
2.2 Finance
Finance
Initial Budget
Revised Budget
Financial auditing
500,00
0
Bank Fees
0
70
TOTAL
500,00
70,00
In euros (€)
Comment:
Financial auditing was present in the budget as a condition for the registration in Switzerland. As this project will not be set up in 2019, this budget line is no longer required
Bank Fees was forgotten in the initial budget. The amount is based on the fees from last year with a small increase.
2.3 Legal
Finance
Initial Budget
Revised Budget
Registration in Switzerland
1000,00
0
Registration in Belgium
0
133,00
TOTAL
500,00
133,00
In euros (€)
Comment:
XXX
The registration in Belgium corresponds to the change of the legal representatives for the PPI HQ in Belgium. The amount is based on the registration fees communicated by Gregogy EHengels, VC.
2.4 Total Fix Expenses
Fix Expenses
Initial Budget
Revised Budget
TOTAL
5048,00
3776,00
In euros (€)
Comment:
With the revised budget the total amount of fix expenses is reduced by 1272,00€
Section 3: Variable expenses
3.1 Events
Events
Initial Budget
Revised Budget
General Assembly
0
300,00
Think Twice Conference
400,00
0
SUBTOTAL
1724,00
1724,00
In euros (€)
Comment:
The TT conference is postponed in 2020 Spring
The GA budget was forgotten in the initial budget. The amount is based on the amount that was spent last year in Munich
3.2 Subvention
Subvention
Initial Budget
Revised Budget
Pirate Security Conference
400,00
400,00
SUBTOTAL
400,00
400,00
In euros (€)
3.3 Total Variable Expenses
Total Variable Expenses
Initial Budget
Revised Budget
TOTAL
800,00
700,00
In euros (€)
Section 4: Debts
Debts
Initial Budget
Revised Budget
Debts to PPNO for TT2
352,00
352,00
TOTAL
352,00
352,00
In euros (€)
Section 5: Subtotal 1 (expenses)
Subtotal 1 Expenses
Initial Budget
Revised Budget
TOTAL
6200,00
4828,00
In euros (€)
II – INCOMES
Section 1: Report incomes
Report incomes from 2018
Initial Budget
Revised Budget
2018 Exceeding
1000,00
1000,00
TOTAL
1000,00
1000,00
In euros (€)
Section 2: Fix incomes
2.1 Fees
Fees
Initial Budget
Revised Budget
2018
5000,00
2500,00
TOTAL
5000,00
2500,00
In euros (€)
Comment:
According to the recent counting of members and the amount of fees collected last year, the amount of fees that we are expecting to collect this year is reduce by half.
2.2 Subtotal Fix Incomes
Fix Incomes
Initial Budget
Revised Budget
TOTAL
5000,00
5000,00
In euros (€)
Section 3: Variable Incomes
3.1 Donation
Donation
Initial Budget
Revised Budget
Individual membership
150,00
150,00
IT Donation
0
3548,00
TOTAL
150,00
3698,00
In euros (€)
3.2 Subvention
Subvention
Initial Budget
Revised Budget
PPCZ Subvention for TT4
0
1000,00
TOTAL
0
1000,00
In euros (€)
Comment:
The PPCZ give PPI a subvention of 1000,00€ for the organization of the Think Twice Conference 4 in Prague.
3.3 Subtotal Variable Incomes
Variable Incomes
Initial Budget
Revised Budget
TOTAL
150,00
4698,00
In euros (€)
Section 4: Credit
Credit
Initial Budget
Revised Budget
Credit to PPNO
0
352,00
TOTAL
0
352,00
In euros (€)
Comment:
In order to neutralize our debts to PPNO, we are creating a credit on their fees for 2018 and 2019.
Section 5: Subtotal 1 (incomes)
Subtotal 1 Expenses
Initial Budget
Revised Budget
TOTAL
6150,00
5002,00
In euros (€)
III – REPORT TO 2020
Section 1: Report incomes
Report incomes
Initial Budget
Revised Budget
PPCZ Subvention for TT4
0
1000,00
TOTAL
0
1000,00
In euros (€)
Comment:
As TT4 is postponed to 2020 spring the subvention from PPCZ is reported to the 2020 Budget.
Section 2: Report expenses
Report expenses
Initial Budget
Revised Budget
TOTAL
0
0
In euros (€)
Section 3: Subtotal 2 (expenses and incomes)
Subtotal 2 Incomes
Initial Budget
Revised Budget
TOTAL
6150,00
5002,00
In euros (€)
Subtotal 2 Expenses
Initial Budget
Revised Budget
TOTAL
6200,00
5828,00
In euros (€)
IV – RESULT
Result
Initial Budget
Revised Budget
TOTAL
-50,00
2722,00
In euros (€)
Comment:
Thanks to the report of a part of the 2019 IT/WEB Budget, we succeed to have a exceeding result of 36,00€.
V – RECAP
Part 3: Execution of the Budget
The Treasurer with the help of the full board and all person required to do so will enforce the present budget before 31 December 2019.
Economic reports
- Etienne: Etienne will prepare a spreadsheet with a revised budget that we can vote on in the next meeting.
Budget and cashflow budget 2019
- keithgoldstein: Bank forms are in the mail to Canada that Bailey needs to sign.
Cashiers
Formal vote on change in bank cashiers
submitted by: Gregory
justification: We already have talked about this at the last board meeting, but we need to provide written documentation to the bank. The format of the minutes is not easy to read by bystanders, so I propose to have a formal vote that we can put as a decision and minutes excerpt into a document to provide to the bank.
Motion to be voted on: For our bank account IBAN: CH63 0900 0000 8901 9371 7 BIC: POFICHBEXXX at the Postfinanz Bank in Geneve, Switzerland we give the power of attorney to serve as cashiers to Bailey Lamon and Grigorij Engels, and revoke the past power of attorney of Guillaume Saouli and Rüedu Sommer.
- Dichter: We also deem to change the postal communication address for the bank to the personal address of Pat Mächtler
- Dichter: The most practical thing is to have the bank send all communications to Pat.
| Motion | |
|---|---|
|
| |
| Formal vote on change in bank cashiers
submitted by: Gregory justification: We already have talked about this at the last board meeting, but we need to provide written documentation to the bank. The format of the minutes is not easy to read by bystanders, so I propose to have a formal vote that we can put as a decision and minutes excerpt into a document to provide to the bank. Motion to be voted on: For our bank account IBAN: CH63 0900 0000 8901 9371 7 BIC: POFICHBEXXX at the Postfinanz Bank in Geneve, Switzerland we give the power of attorney to serve as cashiers to Bailey Lamon and Grigorij Engels, and revoke the past power of attorney of Guillaume Saouli and Rüedu Sommer. | |
| Yes : RayJohansen (1), Dichter (1), MichalGill (1), keithgoldstein (1), BaileyL (1)
| |
| No :
| |
| Abstain : Cedric (1)
| |
|
| Motion | |
|---|---|
| |
| Yes : Dichter (1), keithgoldstein (1), MichalGill (1), RayJohansen (1), BaileyL (1)
| |
| No :
| |
| Abstain : Cedric (1)
| |
|
- keithgoldstein: Both motions passed.
Calling the GA
Any other business
Discourse
It has now been set up. The online GA starts on Dec. 1 on Discourse.
- RayJohansen: Tomorrow we will try to put in. Should it be ga.pp-international.net
- keithgoldstein: Parties that have signed up for the GA so far.
Catalonia
Czech Pirate Party
Internet Party of New Zealand
Kalózpárt (Hungarian Pirates)
Partito Pirata Italiano (PP-IT)
Pirate Party Estonia
Pirate Party Israel
Pirate Party Norway
Pirate Party of Catalonia
Pirate Party of Slovakia
Piratenpartei Brandenburg Germany
Portuguese Pirate Party
PP-DE
PPI
PPI, Pirates Without Borders
Tunisia
Upcoming Meeting
Next meeting is Wed. Nov. 27, 19:00 CET
Ayant participé à un vote
- 17 - Dichter
- 4 - keithgoldstein
- 9 - MichalGill
- 5 - BaileyL
- 6 - RayJohansen
- 1 - Cedric
