https://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2016_12_26&feed=atom&action=historyPPI Minutes 2016 12 26 - Revision history2024-03-28T20:49:42ZRevision history for this page on the wikiMediaWiki 1.41.0https://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2016_12_26&diff=361&oldid=prevAdmin Bastian: 1 revision imported2017-12-14T15:57:30Z<p>1 revision imported</p>
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</td></tr></table>Admin Bastianhttps://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2016_12_26&diff=360&oldid=prevThomasG at 13:30, 26 December 20162016-12-26T13:30:02Z<p></p>
<p><b>New page</b></p><div>::'''Agenda PPI BOARD MEETING'''<br />
<br />
::'''--- [26/12/2016 08:00]h CET ---'''<br />
Monday, 2016-12-26 08:00 CET (07:00 GMT)<br />
Berlin (Germany - Berlin) Monday, 26 December 2016, 08:00:00 CET UTC+1 hrs<br />
Wellington (New Zealand) Monday, 26 December 2016, 20:00:00 NZDT UTC+13 hrs<br />
Tokyo (Japan) Monday, 26 December 2016, 16:00:00 JST UTC+9 hrs<br />
Vancouver (Canada - British Columbia) Sunday, 25 December 2016, 23:00:00 PST UTC-8 hrs<br />
São Paulo (Brazil - São Paulo) Monday, 26 December 2016, 05:00:00 BRST UTC-2 hrs <br />
Moscow (Russia - Moscow) Monday, 26 December 2016, 10:00:00 MSK UTC+3 hrs <br />
New Delhi (India - Delhi) Monday, 26 December 2016, 12:30:00 IST UTC+5:30 hrs<br />
Corresponding UTC (GMT) Monday, 26 December 2016, 07:00:00<br />
:: Mumble: mumble.piratenpartei-nrw.de<br />
:: Room: "/international/pirate parties international/board meeting"<br />
:: Audio recording: link follows<br />
<br />
== Record of the meeting ==<br />
== 1 - ATTENDEES ==<br />
=== 1.1 - Members of the PPI board ===<br />
<br />
::participating: Bailey, Keith, Guillaume<br />
::excused: Thomas,<br />
::unexcused: Andrew, Raymond, Koen<br />
<br />
=== 1.2 - Others ===<br />
:Alternate Board Members<br />
<br />
::participating:<br />
::excused:<br />
::unexcused:<br />
<br />
:Guests<br />
::participating:<br />
:::<br />
:::<br />
<br />
== 2 - PROCEEDINGS ==<br />
:RoP: http://wiki.pp-international.net/PPI_Board/Rules_of_Procedure<br />
<br />
:Meeting opened at 08:10 CET by Guillaume<br />
:Meeting chaired by Guillaume<br />
:Secretary for this meeting is Bailey<br />
<br />
:Quorum established with 3 out of 7 board members present.<br />
:Streaming started: not possible<br />
:Recording started: yes<br />
:Postal votes: yes/no<br />
:Notes on meeting process<br />
<br />
* [HH:MM] CET: (name) entered the meeting [=> Quorum not established with X out of Y board members]<br />
* [HH:MM] CET: (name) left the meeting [=> Quorum established with X out of Y board members]<br />
* [HH:MM] x-minute break by initiated by (name)<br />
:Meeting closed at HH:MM CET by (name)<br />
<br />
== 3 - APPROVAL ON THE MINUTES ==<br />
<br />
Minutes of the last meeting http://wiki.pp-international.net/PPI_Minutes_2016_12_11<br />
<br />
YES: Bailey;Guillaume; Keith<br />
NO:<br />
ABSTENTIONS:<br />
<br />
Minutes approved<br />
<br />
== 4 - REPORTS ==<br />
=== 4.1 - Short report of the board members 1) ===<br />
<br />
* ''Board:''<br />
<br />
* Guillaume: Swiss Major update, the csource code of the e-voting system CHVote has been uploaded on github: Swiss Pirates have been fighting for this for 4 years so this is a major victory!<br />
<br />
ECOSOC membership app: Guillaume is lobbying other UN orgs to gain their support.<br />
<br />
Guillaume has been approached about organizing a Global Internet Governance Conference which will take place in December.2017 in Geneva, as well as a Think Twice satellite conference<br />
--Keith suggests a thorough finance plan for this. Also, crowdfunding?<br />
<br />
http://www.intgovforum.org/<br />
<br />
* Bailey: Nothing to report aside from getting a "response" from Iceland re: PPI feedback...it was a conversation irl, and I will write up a report on what was discussed about PPI.<br />
<br />
<br />
<br />
* Andrew:<br />
<br />
* Keith: I have not yet posted the membership fees, because I discovered a few irregularities and wanted to go over some details with everyone here before posting. Please see the new membership fees list: https://docs.google.com/spreadsheets/d/1eT8dQMDKrgpC21DTWr_15Qgw3mPcGEpINwbwuueEgLI/edit#gid=495221319<br />
<br />
I will set up an infographic on the economic bias of PPs.<br />
<br />
I have also not yet set up the Kraken. I believe we have abandoned the possibility of a PPI treasurer email. I set up a treasurer PP Israel email for the log in, but our admin warned me that it would be better to have the email with PPI. Otherwise, the goal of making the treasurer login independent of me will not work, as the email will still be stuck with PP Israel. I highly recommend that I create a random email for the treasurer log-ins. The log in username should be kept secret.<br />
<br />
I will put together a protonmail<br />
<br />
* Koen:<br />
N/A<br />
<br />
* Raymond:<br />
N/A<br />
<br />
* Thomas:<br />
Had a meeting with our platform player<br />
<br />
* ''Alternates:''<br />
<br />
* Nicolay:<br />
<br />
* Patrick:<br />
<br />
* Adam:<br />
<br />
* Gregory:<br />
<br />
*1) Very short and brief. For important issues add an agenda item!<br />
<br />
== 5 Informative part ==<br />
<br />
=== 5.1 - Informative - Task #346: Member and contact databases updates ===<br />
<br />
https://tasks.pp-international.net/issues/346<br />
<br />
Work is ongeoing to collect and update contacts.<br />
Keith recieved from Guillaume the current contact database maintained on the swiss CiviCRM (2 lists)<br />
<br />
Keith matched the lists with our list of registered member and non-member pirate parties. However the list is not up to date. Guillaume suggests doing a call out on the mailing list and Facebook groups for this information. Keith will contact Marie-France Perroud of PPCH to work on this as well.<br />
<br />
I have updated these emails, concatenated the lists on the spreadsheet.<br />
<br />
:<br />
<br />
=== 5.2 - Informative - Task #350: IT - Servers relocations and consolidation ===<br />
<br />
: new server is almost finished to be set up, applications still need to be configured...Thomas is still working on this.<br />
<br />
<br />
<br />
=== 5.3 - Informative - Task #354: Access Inventory ===<br />
<br />
https://tasks.pp-international.net/issues/354<br />
<br />
Thomas Gaul started a list with those people who actually have access to certain<br />
services from PPI. In the end, the list should include all services!<br />
<br />
Guillaume suggests that rather than figuring out who uses the services, we let them contact us if they want access (lots of people have access who are no longer involved in PPI).<br />
<br />
Keith: I am fine with Guillaume's plan, but I think we should send an email to pp contacts letting them know that we have disabled the accounts. Make a call for new admins, old admins to get involved again, and promote our application server revamp.<br />
<br />
A follow-up is required.<br />
<br />
This should include even the tech stuff.<br />
<br />
Please help out!<br />
<br />
<https://ppi.piratenpad.de/Standinglist-Access-to-Services><br />
<br />
: Nothing new. The information from secret will have to be added. Ongoing.<br />
<br />
=== 5.4 - Informative - Task #355: Inventory of PPI members and pirates parties ===<br />
<br />
Keith is working on a list and will send new spreadsheet.<br />
<br />
https://tasks.pp-international.net/issues/355<br />
<br />
Please see the spreadsheet and edit the number of representatives for countries that you know. https://docs.google.com/spreadsheets/d/1eT8dQMDKrgpC21DTWr_15Qgw3mPcGEpINwbwuueEgLI/edit#gid=495221319<br />
<br />
Again, we need to update our list of Pirate Parties and contacts within each PP.<br />
We need to set up a multiple contacts list, and then verify that list.<br />
Marie France and Keith will set up this contact list before the net meeting, as well as a draft email that we will show to the board before sending it for approval.<br />
<br />
* Work is ongoing.<br />
http://wiki.pp-international.net/Online_GA_2015/Fees<br />
And where is the other part?<br />
http://int.piratenpartei.de/Decisons_of_GA<br />
http://wiki.pp-international.net/Statutes#XVI._Affiliation_Fees<br />
<br />
: Internal deadline for sending out the invoices to our member: 15. November 2016, provided the information have been gathered.<br />
<br />
-Guillaume: We could send out 2015 invoices now and then 2016 a bit later. This is more in line with PPI bylaws.<br />
-Keith: Membership fees will go out before the end of the year but they're not totally accurate.<br />
-next day or two<br />
Members will be asked to correct their own estimated membership fees based on current correct information for number of representatives, members, and budget.<br />
<br />
: === 5.5 - Informative - Task #356: Implementation of the Bitcoin payment system ===<br />
<br />
https://tasks.pp-international.net/issues/356<br />
<br />
-Keith will set up the email account and Guillaume will verify the details<br />
-bank account is basically empty, and awaiting on the bank transfers, but we have a little bit in the Paypal account<br />
-Guillaume and Keith will work this out after the meeting<br />
<br />
<br />
<br />
=== 5.8 Other ongoing projects ===<br />
Proposal from Thomas: online general assembly in the spring?<br />
-Guillaume will set some proposed dates for this and we will work out the details with members.<br />
<br />
-we have to have the proper tools to do this, which we have been working on and can probably finish in a reasonable amount of time.<br />
-this can be discussed again at a future meeting to figure out exact dates, etc.<br />
<br />
==6 Time and Date of Board meeting 2017 ==<br />
<br />
* to be noted:<br />
<br />
'''January 2017'''<br />
: Sunday, 08 January 2017 14:00 CET<br />
: Monday, 23 January 2017 21:00 CET<br />
'''February 2017'''<br />
: Sunday, 05 February 2017 08:00 CET<br />
: Monday, 20 February 2017 14:00 CET<br />
'''March 2017'''<br />
: Sunday, 05 March 2017 21:00 CET<br />
: Monday, 20 March 2017 08:00 CEST<br />
'''April 2017'''<br />
: Sunday, 09 April 2017 14:00 CEST<br />
: Monday, 24 April 2017 21:00 CEST<br />
'''May 2017'''<br />
: Sunday, 07 May 2017 08:00 CEST<br />
: Monday, 22 May 2017 1400 CEST<br />
'''June 2017'''<br />
: Sunday, 11 June 2017 21:00 CEST<br />
: Monday, 26 June 2017 08:00 CEST<br />
<br />
<br />
==7 AOB - Any other business==<br />
<br />
-Guillaume and Bailey will put together a report from the board this week and have it ready by the 31st.<br />
-We will also start doing monthly newsletters on board updates, encouraging more participation, etc.<br />
<br />
:===================================================<br />
<br />
Next Meeting: Monday, 2017-01-08 14:00 CET (13:00 GMT)<br />
<br />
Berlin (Germany - Berlin) Sunday, 8 January 2017, 14:00 CET UTC+1 hour <br />
Wellington (New Zealand) Monday, 9 January 2017, 02:00 NZDT UTC+13 hours <br />
Tokyo (Japan) Sunday, 8 January 2017, 22:00 JST UTC+9 hours <br />
Vancouver (Canada - British Columbia) Sunday, 8 January 2017, 05:00 PST UTC-8 hours <br />
São Paulo (Brazil - São Paulo) Sunday, 8 January 2017, 11:00 BRST UTC-2 hours <br />
Moscow (Russia - Moscow) Sunday, 8 January 2017, 16:00 MSK UTC+3 hours <br />
New Delhi (India - Delhi) Sunday, 8 January 2017, 18:30 IST UTC+5:30 hours<br />
Corresponding UTC (GMT) Sunday, 8 January 2017, 13:00<br />
<br />
Meeting Closed: 09:07 CET / 08:07 GMT by Guillaume<br />
<br />
<noinclude> [[Category:Board:Minutes]] </noinclude></div>ThomasG