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2018 General Assembly, Saturday Nov. 3
Minutes


==TOP 0 - Keynote & Opening of the General Assembly==
::'''Agenda PPI BOARD MEETING'''


* [INSERT TIME] Meeting opened by Guillaume Saouli
::'''--- [11/19/14:05]h CET ---'''
: +- 30 People in attendance at the event
:: Mumble: mumble.piratenpartei-nrw.de
: +- 30 People in attendance online
:: Room: "/international/pirate parties international/board meeting"
:: Audio recording: started by Bailey at 14:05
:* https://owncloud.ag-technik.de/owncloud/index.php/s/fFk5RgHQmHfrkPG
:: Video: none


* Chair of the meeting: Vojtech Pikal
== Record of the meeting ==
*Cochairs: Guillaume Saouli, Bailey Lamon
== 1 - ATTENDEES ==
* Secretaries of the meeting: Rico Brouwer, Keith Goldstein
=== 1.1 - Members of the PPI board ===
* Secretary for Online Delegates: Raymond Johansan


* Ballot Counters: Thomas Gaul
::participating: Bailey, Michal, Ray, Etienne, Keith, Ladislav
::excused: Guillaume (proxied by Kitty)
::unexcused: none


*Agenda
=== 1.2 - Others ===
:https://wiki.pp-international.net/wiki/index.php?title=PPI_Conference_2018/ProposedAgenda
:Alternate Board Members


Vote: Agenda was approved.
::participating: Kitty, Gregory, farlistener
::excused:
::unexcused:


*Outline for the Conference
:Guests
:https://wiki.pp-international.net/wiki/index.php?title=PPI_Conference_2018
::participating: Koen, Pirates on Air,, ThomasG,
:::
:::


* Keynotes by: Naomi Colvin, Marketa Gregorova , Adam Wolf, Barrett Brown, Cédric Levieux (PPFR)
== 2 - PROCEEDINGS  ==
       
:RoP:        http://wiki.pp-international.net/PPI_Board/Rules_of_Procedure
=== Present are:===
* 16 Member Countries Present


===Table of Parties registered (Number presents the voting power)===
:Meeting opened at 14:05 CET by Bailey
* Austria Pirate Party Austria  1 
:Meeting chaired by Bailey
* Belarus  Pirate Party Belarus  0   
:Secretary for this meeting is collective
* Belgium  Pirate Party Belgium  0 
* Bosnia and  Herzegovina  0   
* Brazil  Partido Pirata do Brasil  1


* Bulgaria  Pirate Party Bulgaria  0   
:Quorum established with 7 out of 7 board members present (including 1 proxy)
* Catalonia  Catalonia Pirates de Catalunya (1/2 vote) 1 
:Streaming started: started/not possible https://piratesonair.net/live-stream/
* Croatia  Pirate Party Croatia  0   
:Recording started: 14:05
* Czech  Republic Pirate Party Czech Republic  1
:Postal votes: Guillaume's vote given to
* Estonia  Pirate Party Estonia  1   
:Notes on meeting process


* Finland  0   
* [HH:MM] CEST: (name) entered the meeting [=> Quorum not established with X out of Y board members]
* France Parti  Pirate France  1
* [HH:MM] CEST: (name) left the meeting [=> Quorum established with X out of Y board members]
* Germany  Piratenpartei Deutschland  1 
* [HH:MM] x-minute break by initiated by (name)
* Greece  Pirate Party Greece  0
:Meeting closed at HH:MM CEST by (name)
* Hungary  0   


* Israel  Pirate Party Israel  1   
== 3 - APPROVAL ON THE MINUTES ==
* Italy  Partito Pirata Italiano  1 
* Japan Pirate  Party Japan  0   
* Kazakhstan  Pirate Party Kazakhstan  0   
* Latvia  Pirātu Partija  0   


* Luxembourg  Pirate Party Luxembourg  1 
Minutes of the last meetings
* Morocco  Pirate Party Morocco  0   
<Please note that we must approve the past two board meeting minutes>
* Netherlands  Pirate Party Netherlands  1
*Last official board meeting
* New Zealand  Pirate Party of New Zealand  0 
https://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2018_10_22
* New Zealand  Internet Party of New Zealand  (1/2 vote)1   


* Norway  Piratpartiet  1 
*Inter-GA meeting
* Poland  Pirate Party Poland  1   
https://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2018_11_08
* Portugal  Partido Pirata Portugues  1 
* Romania  Pirate Party Romania  0   
* Russia  Pirate Party Russia 1   


* Slovakia  Pirate Party Slovakia  0   
YES: Ray, Ladislav, Michal, Bailey, Etienne, Keith, Kitty
* Slovenia  Pirate Party Slovenia  0   
NO:
* South Korea  0   
ABSTENTIONS:Gregory (Vote of Gregory goes beyond our 7)
* Spain Pirate  Party Spain (1/2 vote) 0   
* Switzerland  Pirate Party Switzerland  1 


* Tunisia  Pirate Party Tunisia  1   
Minutes approved? with 7 Yes, 0 No
* Turkey  Pirate Party Turkey 0  
* Ukraine  Pirate Party Ukraine 0       


Total Memebers: 38
== 4 - REPORTS ==
Total voting power: 36
=== 4.1 - Short report of the board members 1) ===
Required present voting power: 12
Required present members: 13
Total Registered members: 18
Total Registered voting Power: 17
Registered Sum  18


==Table of countries present in meeting at 10.10AM==
* ''Board:''
RUNDOWN OF PARTIES PRESENT IN VENUE ROOM PRESENT indicates present in the room
REMOTE indicates present through online participation
second count 11.20


* Austria Pirate Party Austria REMOTE
* Guillaume: (not present)
* Brazil  Partido Pirata do Brasil REMOTE
* Catalonia  Catalonia Pirates de Catalunya (1/2 vote) REMOTE
* Czech  Republic Pirate Party Czech Republic  LOCAL  PRESENT REMOTE
* France Parti  Pirate France REMOTE
* Germany  Piratenpartei Deutschland  LOCAL PRESENT
* Israel  Pirate Party Israel  PRESENT  REMOTE
* Luxembourg  Pirate Party Luxembourg  PRESENT
* Netherlands  Pirate Party Netherlands  PRESENT  REMOTE
* New Zealand  Internet Party of New Zealand  REMOTE (1/2 Vote at Present)
* Norway  Piratpartiet  PRESENT  REMOTE
* Poland  Pirate Party Poland  REMOTE (not present at 11.20)
* Portugal  Partido Pirata Portugues  REMOTE
* Russia  Pirate Party Russia    REMOTE
* Switzerland  Pirate Party Switzerland  REMOTE PRESENT
* Tunisia  Pirate Party Tunisia  REMOTE


Sum of Parties Present Remotely: 14
* Bailey: Recovering from the insanity that was GA weekend ;)  
Sum of Parties Present in Person: 7
Sum of Parties Attending:  15 (16 if Poland is present)
   
===Delegates Enrolled===


*Russia
* Keith: Been in the CZ Rep. Meeting with the mayor of Prague and numerous MPs and government officials from the Czech Republic. Sharing information on the TT and PSC conferences.
Alexander Abrosov, Alexander Isavnin, Vladimir Savelev
 
* Ladislav: Organized visit of Keith in Prague (visit to the plenary session of the parliament, meeting with PPCZ chairman Ivan Bartos and several other MPs, courtesy call on newly elected mayor of Prague Zdenek Hrib).
*Netherlands
 
Rico Brouwer, Jonathan van Dijken, Dmitri Schrama, Jelle Dirk Pasterkamp
* Raymond: Business as usual. Since the last board meeting I have taken part in organizing and running our general assembly. In additon to that I have started research and planning to help us better communicate with our members.
 
*Norway
* Mike: Not much to report; I met with Ladislav and Keith in Prague on Friday, talks on PISECON, Think Twice
:Raymond Johansen,  Svein Mork Dahl
 
* Etienne : Same old. Probably will be absent one week in december because of exams
 
* ''Alternates:''
 
* Daniel : Not present
 
* Gregory: Vsisited PP-DE GA this weekend, actively working currently on the Pirate Summer Camp 2019 in Poland July 20-28th and the upcoming GA of foundation 42.Preparing the PPEU Council Meeting in Iceland (2-3 December)
 
* Kitty : Helping Ray to reviewing some communication software. They have been looking at Airtable and CivicCRM for customer relation management features.
 
* Cédric Levieux : A bit present
 
==Pirate Security Conference - Sharing of Call for Submissions==
 
*PROPOSED BY: Keith Goldstein
 
*The call for papers is due by the end of this month. Is anyone thinking of submitting? We should advertise this on our website: https://pirate-secon.net/call-for-submissions-pirate-security-conference-2019/


*Germany
Please forward this submission to experts who may want to speak. Already board members have forwarded this, and we can expect several to present.
:Patrick Breyer, Alexander Spies,  Thomas Gaul,  Bastian,  Gregory Engels,  Jens Stomber,  Michael Sinclair
*Israel
:Keith Goldstein,  Ohad Bar Siman Tov,  Ohad Shem Tov,  Noam Kuzar,  Lidia Mallatin,  Anonymous
*France
:Cédric Levieux (farlistener),  Etienne Evellin


*Portugal
:Andre Rosa
*Tunisia
:Chemseddine BEN JEMAA
*Czech
:Vojtěch Pikal, Giuseppe Maiello, Lukáš Lev Červinka, Markéta Gregorová, Ladislav Koubek, Michal Gill, Mikuláš Peksa, Matej Šandor, Marek Nečada


*Switzerland
==Pirate Security Conference - discussion==
:Kilian Brogli,  Carlos Polo
*Luxembourg
:Sven Clement,  Marc Goergen
*Belgium
:Koen De Voegt, Jan Van Opstal
*Catalonia
:Dario Castañé, Muriel Rovira Esteva, Kenneth Peiruza, Oliver Herzig, Enric Pineda
*New Zealand
:Jo Booth
*Italy
:Aram Gurekian (aka Ronin)
:Alessandro Ciofini (aka Solibo)
*Austria
:Roland S
*Poland
:Radosław Pietroń, Piotr Roszatycki
*Brazil
:Dantas Prazeres, Wilson lira Cardoso, Bemficavbemfica
*Estonia
:Eero Elvisto
:Märt Põder


* Quorum is established with 16 present votes out of 36 votes.
*Ladislav: I already approached one person that would make a good speaker.


==Opening Speech by hosts ==
*Kitty: We need to bring Alex on board, who will make a final decision. It should be a standing committee that will handle conference events.


11:30 - voting on approval of the agenda
*https://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2017_12_28#5_-_Patronage_for_Pirate_Security_Conference_2018


11:45 - reports starting
*As far as what it cost, we wrote 400 euros as our potential contribution, which is conditional on our funding available. We are working with Alex to get additional funding from other sources.


==Board Report==
*COMMENT by Ray: I'm highly opposed to sharing the call for papers anywhere in the form that it is. It says that PPI will organize the conference. That implies coordinate, plan, fund and run it. We do not have a board decision. On Dec 28th 2017 a minority of the board, 3 out of 7 members, decided - without any supporting documents - to offer the conference its patronage. That is very different from being the organizers. Furthermore I will suggest we bring up PSC up for a decision in the board. This time with supporting documents and reasoning. See proposed agenda item named "Think Twice #4 - discussion". - Ray


:Discussion of the Think Twice Conference, Pirate Security Conference, IT consolidation, ECOSOC activities, social media activities, 2.5 million viewers of our outreach, 50-70 messages are broadcast on a daily basis, increase in volunteers as far as NY, use of Discourse and other tech advances, need for support from our members to keep PPI running.
*Guillaume's position is that he is for the organization of the conference, but not for financing them. He feels that there should be a standing committee to deal with them.  


==Treasurer Report==
*We should form a standing committee.
: Thanks to specific countries that helped out with conferences, but that needs to be changed in the future. We have an outstanding debt for TT2 that we are still repaying. We have server costs that are being deferred, and these costs will continue next year. A budget has been prepared for 2019. Our financial basis at the moment is that we have approximately 1000 euros and 500 euros in Paypal. So, we do not have a strong level of finances at the moment, and we hope to be better funded in the future. The UN work as well will require further funding.  


:Question from PPCZ about the plan for the budget for the next year. How PPI spends the money, whether it is effective, whether it should be discussed further, and how to move on? They would like to see a report on how funds are used. Will there be opportunities to sponsor ECOSOC visits and other plans?
*Someone from PPI could join the regular PSC planning committee. Otherwise, there will be some confusion and double work.  


:Question: If PPI was granted 1000 euros, how would PPI use that money? There is debt, projects, and our costs for running the organization.  
*Thomas: There is a committee that is already organizing the conference. However, it would be great to have someone from the board joining the committee.


==Lay Auditor Report==
*Keith: Which of our members would like to join the PSC committee? We can ask Alex if and when we can join?
: Lay Auditors report that the account as of Aug. there are 1147.69 CHF, according to the WIKI. 1140.69 is the balance at present. The Kraken has no funds. The Drexia account was closed. There is a slight discrepency between the statements, but this may be due to the discrepancy. Paypal 538 euros as far as Wiki, confirmed individual transactions. Cashbox discrepancy, which may be due to Euro and CHF, there is no statement. Advise to clean up the Wiki page so that it only shows the current statements.


:Question: Will the reports be posted to the WkiThe report will be posted to the Wiki? Yes, all of the reports will be included in the Wiki, and the reports are summarized in these minutes.
*List of members that would like to join the already existing PSC committee: Bailey, Keith
 
<Keith will write a message to Alex confirming their meeting time and our attendance.>
==Court of Arbitration Report==
:As our predecessors said :
"The Court of Arbitration had been very lazy. No cases, no meetings no nothing. But we are still alive, hopefully.
My suggestion is that you would please respect this situation, because this is a good working atmospehre for the future."


   
*Ray: Should we formalize the statement that PPI is organizing it to PPI is one of the organizers. It actually already states PPI is organizing it, allong with several other organizations. Our concern was that it appeared that PPI was the sole organizer, which is entirely not the case. There was some concern between sponsorship, patron, and organizing. In general patrons pay, while organizers organize.
==General Assembly Saturday Schedule==
08:00        Delegates accreditation + ice breaker
10:00        Opening of the General Assembly - PP Bavaria, hosts
10:45        Formalities: chair, secretary, new members and agenda
11:45        Keynote speech by Naomi Colvin - Whistleblowing
12:30        Chair Report - Board, Treasurer, Lay Auditors and CoA reports
13:15        Lunch
14:15        Speech by Marketa Gregorova - Success in Czechia
15:00        Statutes Amendments aka Changes to Statutes
16:30        Break
16:45        Elections o PPI officers
Board:1 Chairperson3 board members1 alternate Board memberCourt of Arbitration (3-7 members)Lay Auditors (3 persons)
18:45        Official end of day 1


*Approval of the reports
:Should we be sure that the conference states we are patrons?
*Bailey: we are OK with the current situation, since PPI has been involved with PSC for some time. We are supporters. Our name is attached to it.


* Pirate Party Austria -
*Ray:"PPI are patrons of the PSC, and does not organize it."
* Partido Pirata do Brasil -
*As long as the board is aware of the difference between patron and organizer, we can move on.
* Pirates de Catalunya (1/2 vote) -
* Pirate Party Czech Republic -
* Parti  Pirate France -
* Piratenpartei Deutschland -
* Pirate Party Israel -
* Pirate Party Luxembourg -
* Pirate Party Netherlands -
* Internet Party of New Zealand (1/2 Vote) -
* Piratpartiet -
* Pirate Party Poland -
* Partido Pirata Portugues -
* Pirate Party Russia -
* Pirate Party Switzerland -
* Pirate Party Tunisia -


:yes 9, no 0, abstain 3.5
*Let's try to be positive about this. This is a really good project and good for the community.
motion is passed


*Discharge of the Board, Treasurer, and Lay Auditors
*PROPOSED BY: Raymond Johansen


* Pirate Party Austria -
*PROPOSED ACTION: Discuss our involvement with the Pirate Security Conference, PSC hereafter.
* Partido Pirata do Brasil -
* Pirates de Catalunya (1/2 vote) -
* Pirate Party Czech Republic -
* Parti  Pirate France -
* Piratenpartei Deutschland -
* Pirate Party Israel -
* Pirate Party Luxembourg -
* Pirate Party Netherlands -
* Internet Party of New Zealand (1/2 Vote) -
* Piratpartiet -
* Pirate Party Poland -
* Partido Pirata Portugues -
* Pirate Party Russia -
* Pirate Party Switzerland -
* Pirate Party Tunisia -


:yes 9.5, no 0 , abstain 1
https://redmine.pp-international.net/issues/392
motion is passed


* Approval of the minutes last GAs:
<Vote delayed considering the formal decision to be patrons and make sure that we formalize our position.>
: Minutes of the 2017 GA
http://wiki.pp-international.net/Minutes_of_Online_GA_2017-1
https://wiki.pp-international.net/wiki/index.php?title=Minutes_of_Online_GA_2017-1


* Pirate Party Austria - ABST
* Partido Pirata do Brasil - ABST
* Pirates de Catalunya (1/2 vote) - ABS
* Pirate Party Czech Republic - YES
* Parti  Pirate France - YES
* Piratenpartei Deutschland - YES
* Pirate Party Israel - YES
* Pirate Party Luxembourg - YES
* Pirate Party Netherlands - ABS
* Internet Party of New Zealand (1/2 Vote) - YES
* Piratpartiet (Norway) - YES
* Pirate Party Poland - 0
* Partido Pirata Portugues - YES
* Pirate Party Russia - ABS
* Pirate Party Switzerland - YES
* Pirate Party Tunisia - 0


:Yes 8.5, No 0, Abstain 4.5
==Think Twice #4 - discussion==
Motion is passed


==Report of the Tech Team==
*PROPOSED BY: Raymond Johansen
:Report by Bastian. Tech team was founded in the past year. There was a need to build a new server, which was successful. There were complications. We have an aim to give support to every party and every organization. Service was continuous, without a break between transition. The Wiki was reorganized. There is now no spam and no spam users on the Wiki. Etherpad lite has been developed for easy use, and teams for difficult use. Redmine was repaired. The database was recovered. If you have questions, there is an email address where you can contact the tech team: support@pp-international.net


:Special thanks to Bastian for supporting us.  
*PROPOSED ACTION: Discuss whether or not to organize another Think Twice conference, TT4 hereafter.


https://redmine.pp-international.net/issues/393


==Keynote Speech by Naom Colvin==
Gregory: the German Foundation 42 is ready to support the organisation of ThinkTwice in the Czechia. http://www.42ev.org/ (in German)
:Aaron's Law and Other Unfinished Business
:Monopoly companies, such as FB, are scared of being broken up. Pressure though is also coming from governments, who are trying to implace limitations on speech. These are limitations that governments do not want to place themselves, but which they try to get companies to do for them. In the UK, there was a petition to ban FB groups. It is dark time, which can depress us. Aaron Swartz, Lauri Love are displayed as examples. There is an issue of the accused being forced into plea bargains. Ruling of Lauri Love stated that the US could not be trusted. There is an unaccountable and mysterious process of extradition. In the case of Lauri, all of the newspapers came out in support of him. Gary McKinnon also faced a similar ordeal of extradition. The precedent of Lauri has been applied for further cases, hence influencing future extradition cases. Pirates and other activists are to thank for assisting. Aaron's law remains unfinished business. The law proposed two changes to the computer fraud act, such as there should be limits to prosecutors and how people are prosecuted. However, Aaron's law got stuck in the US Congress. This is a problem for everyone. International Cyber Crime Convention mirrors the computer fraud and abuse act. About 20 countries have signed up to the convention so far. We should not give up hope, even though Aaron's law is not going anywhere. There is a problem for security research, when someone is trying to do the right thing and gets in trouble for it. The ban on unauthorized access is also a problem for journalism, as journalists can be accused of computer crime law violations. The case of Kemi Badenoch is discussed as a hypocrisy, as a hacker was not punished because she was a conservative MP in the UK. They call this program Prevent, which is shared by the National Crime Agency.
Too many people are being accused under the law, or could be accused under the law, and hence the law should be changed. In the Netherlands they have distinguished between those who are prosecuted based on whether there was some malicious intent. There are several bills that are moving forward in the US and elsewhere about the boundaries of cybersecurity. The revisions are either to change the law or to carve out exceptions to the law. The European Commission is working on whistleblower protections. Germany lacks protections, and there is a need for a wide law to protect whistleblowers. The text surprised people by the amount that it was extensive. There is a broad definition of who gets to claim to be a whistleblower, which is very comprehensive. This may become more contraversial next year when the European Council examines it.
If you want to help, contact @auerfeld  . naomi@auerfeld.com


*PROPOSED TEXT: "PPI intends through a working group (standing committee on conferences) to author a plan that includes description, budget, resources and responsibilities for ThinkTwice 4 so that an informed decision can be made. The board will, after a decision is made, pursue an informal offer from PPCZ, which has not yet been formalized or confirmed -  dated November 14th 2018 - to host TT4 in Prague in the fall of 2019 (perhaps in October)."
*This has been an informal discussion with PPCZ, so it would be good to confirm formally with PPCZ to make sure that they can approve TT4. There is still a question about organization, who will organize the talks. The discussion is the extent to which this will be organized by PPCZ in conjunction with Foundation 42, PPI, and other organizations. Ongoing discussions should confirm exactly what role each organization will have.
*Comment that we should have a list of volunteers for a working group, who can collaborate on these conversations and form a committee
*We will make a decision on the proposed text, so we should vote on whether to form a committee and engage in dialogue with PPCZ, Foundation 42, and others to formalize a proposal of TT4.


==Speech by Marketa Gregorova -  Success in Czechia Resume after Lunch 15.15
:YES: Etienne, Kitty, Keith, Mike, Bailey, Ladislav, Ray
Pirate Party in Czech Republic was established, based on the Swedish model, in 2009. They steadily gained traction until 2017 with 22 out of 200 seats in the pariament.
:NO:
A stable foundation among students helped in ther growth. One of the main challeges they faced was to get people to know they even exist. Also they were perceived as a single issue party. To break through that they focused on finance also.
:ABSTENTIONS:
their core claim; ' let us at them!' [let us at the old structures, we will reconstruct them remake them] their approach; get their supporters [who were soms non-voters, to come out and vote.
their logos were black/white, understandable, clear.
they got ignored by media, as they were perceived as rebels, their approach allowed fr a more rebellious approach. They got a large bus, painted provocative cartoons on it of unresolved corruption cases. it was a prisonbus.
fundraising was done through a kickstarter platform. Small donations for clear achievable goals.
They hired professional campaigners. Not just for their skils, but aso their network. Politics is about people, not only with politicians but also in media and marketing. Maybe even more so.
one of our most viral things were songs. One of our leaders is an accodionist and singer. We created songs.
they had a solar boat aso, promoted themselves as greens, and as pirates with the boat.
communications and interal disagreements were an issue in their party also. [like in more Pirate parties] Prague was a large part of their team, they did try to keep connected to the regional Pirates. Centralization didnt really work.
wen people miscncept you or dont know you, yu need to becme a relevant player then! team with other competent people. invest in a research about you and yur voters, it is worth more tan a ton of leaflets.


:Passed unaninomously


==TOP 1 - Admittance of new PPI Members==
*RESPONSIBLE: Keith Goldstein (together with Ladislav and Mike) will form the basis for informal discussions with PPCZ to create a  working group to help inform the board decision on TT4.
*No new applications for members.


==TOP 2 - Issues of Statements==
==Change to Board RoP # 1 - Deleting §5 - point 3 ==
Statements made by Martin, Alex, Vojtech, and Guillaume.


==TOP 3 - Statutes Amendments==
*PROPOSED BY: Ray
*Statutes amandes need to be proposed at least 4 weeks beforehead and send out to all members
:We need 10 votes (11 if Poland shows up) to
:2/3 voting power is required for approval.


*Full texts of the statute revisions are found within the Discourse:
*PROPOSED ACTION: Deleting §5 - 3 so that a minority of board members cannot decide on behalf of the majority and thus preserving universal democratic rules. https://wiki.pp-international.net/wiki/index.php?title=PPI_Board/Rules_of_Procedure
https://ppi.savvy.ch/c/Proposals/statutes-revision
   
*Revisions to Articles XII. Board and XIII. Functions of the Board. Motion “Increase the Board Size”
https://ppi.savvy.ch/t/revisions-to-articles-xii-board-and-xiii-functions-of-the-board-motion-increase-the-board-size/15


:Name of the motion : Increase the Board Size
https://redmine.pp-international.net/issues/394
:Presentation of the motion : We propose to increase the board size of PPI by 4 members
Keith; as the board we felt we needed a bigger team, need more manpower.
counterproposal explanation by Germany:
Gregory, discusses the German rationale for increase by two members.
     
:PPDE proposes that half of the new members are elected for one year, and the other half are elected for two years.
PPDE recommends only increasing the board size by two members.


:PPIL would like at least 4 additional board members, owing to the increasing amount of work and human capital that the Board requires.
*PROPOSED TEXT: "PPI's RoP §5, point 3 shall be deleted so that a minority cannot decide on behalf of the board."
*This was introduced prior to alternate board members. It was a problem that they could not create any decisions at all. It helped them to make any decisions back then. It is more of a safety rule, in case anything happens to the board (such as people dropping out).
*There are two ways of securing quorom, one is securing proxies, and the other ensuring the alternate board members are present. This is an issue especially when there are decisions about money. During the decision for PSC, there were "only 3 members" (Point of order, actually 4 were present, as Dan was present and given a vote).  


:There was a question from PPCZ about what specific work the board needs help with. A list of vice-secretary positions was explained
:YES: Etienne, Mike, Ray, Kitty,
a) Vice-Secretary for Member Relations
:NO: Keith,
b) Vice-Secretary for International Institutions and NGO Affairs
:ABSTENTIONS: Ladislav, Bailey
c) Vice-Secretary for International Policies
d) Vice-Secretary for Training
e) Vice-Secretary for Communications and Social Media
f) Vice-Secretary for Conferences and Special Events
g) Vice-Secretary for IT (application development and website maintenance)


:It was decided that this list does not need to be included in the statutes and can be decided among the board.  
: Motion passed/failed: Motion is passed with Yes 4, No 1, and Abstain 2.  


:The original statute is as follows
*RESPONSIBLE: Keith Goldstein (proposed) will edit the Wiki to refect the boards decision.
:(3) The Board is composed of: a) one Chairperson, b) one Vice-Chairperson, c) five additional Board Members
:This statute would be changed to 3, 7 (PPDE) or 9 (PPIL).


:There is a counter proposal from PPCZ for a smaller board of only 5 members.  
Comment: "If a quorum of 4 present board members is not met, decisions require an unanimous vote. (At least 3 members of the board need to be voting for a decision to be valid.)", perhaps we need to have a new rule of proceedure to clarify the
voting rules. We will consider this for the next meeting.  


:Does the GA agree to increase the board size by 0, 2, or 4 members?  Or decrease the board by 2 members? (This article would go into effect at the current GA.)
:(3) The Board is composed of: a) one Chairperson, b) one Vice-Chairperson, c) five additional Board Members


:Section c) of this statute would be changed to 3 (PPCZ), 7 (PPDE) or 9 (PPIL).
==Change to Board RoP # 2 - Adding minimum criteria for agenda items==


:Argument to be aware of creating functions, because the board should not be the only body that is working.
*PROPOSED BY: Ray


:Discussion that for UN ECOSOC, WTO, there needs to be formal representation. We have trouble serving our workload. Things like fundraising require a huge amount of hours, and we are falling short. Conference development also needs leadership. The increase in the number of board members is to ensure that the areas that we cover, which has grown, are covered. We need to have more people supporting us from a formal standpoint, and to bring leadership to support working groups. This will also help to get more people involved.
*PROPOSED ACTION: Adding minimum criteria for items proposed to the board in §5 - 2 Agenda https://wiki.pp-international.net/wiki/index.php?title=PPI_Board/Rules_of_Procedure


:Comment that Pirates keep things simple.  
https://redmine.pp-international.net/issues/395


:Comment that we have to establish a quorum, so if there are more members it will be more difficult to establish a quorum.  
*Gregroy: RoP §2(2) should be fixed - the URL mentioned is not working anymore. As should be all other appearances of the tasks.pp-international.net should be fixed.  


:Comment from Etienne that the proposal to increase the board size is a recommendation from board members, who know how much the board works and what they need. People are politically responsible from the GA. The GA can say that they do not like something, but the GA can decide if they want a particular member.  
*There should be some preparation work for the boards, and hence there should be minimum criteria for agenda items.  


:Comment that the board cannot handle all international organizations. Board members could not represent. Discussion that there are not enough funds... The goal should not be that giving a title motivates people to work. Giving someone a title and expecting them to work is how it works in every other party. It should be that people work, so we give them the title.  
*We should fix this link: http://tasks.pp-international.net/projects/ppi-board/roadmap
Paragraph 5, 5 should also be fixed.


We are doing a straw pool on what proposal has most support. Winner will be then voted upon according to  current statutes by 2/3 majority (11 votes needed)
*It never states how board members should add agenda items, nor does it state whose job is it to publish the agenda.  


We are voting to change section c) of statute XII.3, which would be changed from 5 to 3 (PPCZ), 7 (PPDE) or 9 (PPIL).
*PROPOSED TEXT: "The board adds a point 5 to PPI's RoP §2 Agenda, stating the following: Proposed agenda items should, when natural, contain a) proposed action/title, b) background/history, c) reasoning, d) proposed text and e) responsible person, f) links to external documents and URL's to other sources of information and g who proposed the agenda item) . Whenever possible proposed agenda items should be sent to board@pp-international.net 72 hours before the meeting, giving the general secretary time to create the agenda and invitation. The invitation shall contain the agenda."
Parties can support no proposals, one proposal, two proposals, or all.


:Votes
*Request to see if Gregory can propose a revision to the ROP for the next board meeting. He agrees to propose a revision.
TO DO: Gregory: draft up a clean up RoP prooposal.


* Pirate Party Austria - none
*Point that even if someone does not follow the RoP, their item can still be added to the agenda. The proposal includes "when natural", which should allow flexibility. Gregory is not sure if it needs to be part of the RoP, but it is a good idea to have. What is missing is a list of a board decisions. We should have in the Wiki a list of the board's decisions. This way someone could look up each decision without having to go through the minutes. It would be good to present the decisions separately parallel to the minutes. They don't need to include all of the reasoning, just the decision <and a link to the minutes they come from>.
* Partido Pirata do Brasil - none
* Pirates de Catalunya (1/2 vote) - 3
* Pirate Party Czech Republic - 3
* Parti  Pirate France - 9
* Piratenpartei Deutschland - 7, 9
* Pirate Party Israel - 7, 9
* Pirate Party Luxembourg - 3
* Pirate Party Netherlands - 7
* Internet Party of New Zealand (1/2 Vote) - 9
* Piratpartiet (Norway) - 7, 9
* Pirate Party Poland - none
* Partido Pirata Portugues - 7, 9
* Pirate Party Russia - 7
* Pirate Party Switzerland - 7
* Pirate Party Tunisia - 7, 9


For 3: 2,5
*RESPONSIBLE: Keith Goldstein (proposed) will edit the Wiki to refect the board's decision next week . If the board considers this proposal, "==Change to Board RoP # 2==", to be a good template we could consider publishing it as a template/example on the wiki too. (?)
For 7: 8
For 9: 6,5


<Vote delayed pending proposed revisions by Gregory next week.>


:We are voting whether to increase the number of additional board members to 7. There would be an increase of 2 board members.
*Point of order that this preparation may not be ready until after the next board meeting, due to the PPEU meeting in Iceland.


:Votes
==Electing Positions==
* Pirate Party Austria - Nay
* Partido Pirata do Brasil - abs
* Pirates de Catalunya (1/2 vote) - nay
* Pirate Party Czech Republic - nay
* Parti  Pirate France - yes
* Piratenpartei Deutschland - yes
* Pirate Party Israel - yes
* Pirate Party Luxembourg - nee
* Pirate Party Netherlands - yes
* Internet Party of New Zealand (1/2 Vote) - yes
* Piratpartiet (Norway) - yes
* Pirate Party Poland - no
* Partido Pirata Portugues - yes
* Pirate Party Russia - yes
* Pirate Party Switzerland - yes
* Pirate Party Tunisia - yes


9.5 - yes
*Treasurer and General secretary
4.5 - no
:Michal is willing to do it, but he will probably need a lot of help.
1 - abs
:In some sense, we need to divide the work up.  
:There is a need for a vice-treasurer, but we need one vice
:Keith can be one of the vice-treasurers, but we could use another person. He is suggesting two vice treasurers.
:Vice treasurers do not need to be elected. The treasurer can appoint as many vice treasurers as she or he would like or needs.


Not passed
* Candidate for Treasurer: Michal Gill
:YES:Etienne, Kitty,Ladislav Keith, Bailey, Ray
:NO:
:ABSTENTIONS: Mike
   
    *Congratulations to Mike who is our treasurer.
    *Keith is appointed by the treasurer to be the vice treasurer. Other volunteers are welcome to apply.
    *We could probably use the help of others from outside the board to assist with the duties of Treasurer.
   
* Candidate for General secretary: Keith Goldstein
:Keith is willing to do it.
:
:YES: Etienne, Ladislav, Mike, Kitty, Ray, Bailey
:NO:
:ABSTENTIONS: Keith
    *Keith remains the General Secretary.
    *Keith will appoint someone, either from within or outside the board.
   
*Vice Secretaries 
*Comment that the General Secretary should appoint people who will take responsibility for specific standing committees. It is not necessary to vote on each person.


*Article XIII.9. Functions of the Board:
<Vote not needed>
:It is requested by PPIL to add the following line to the statutes after XIII.9, which complies with the decision made at the 2015 GA to have standing committees.
“The Board is given the duty to take necessary steps in order to establish a standing committee infrastructure within PPI: https://wiki.pp-international.net/wiki/index.php?title=Decisons_of_GA#Standing_Committees”
keith: this is a formality.


Add
*Standing Comittee for the revision of Statutes https://ppi.savvy.ch/t/special-commission-for-the-revision-of-the-statutes/84 --
XIII: (10) The Board is given the duty to take necessary steps in order to establish a standing committee infrastructure within PPI: https://wiki.pp-international.net/wiki/index.php?title=Decisons_of_GA#Standing_Committees”
*Etienne volunteers to be secretary for the revision of the statutes.
*A big thank you to Etienne for volunteering for this position.


:Votes
*Standing Comittee for ECOSOC and International NGO activities https://ppi.savvy.ch/t/standing-committee-for-ecosoc-and-international-ngo-activities/85
* Pirate Party Austria - yes
https://wiki.pp-international.net/wiki/index.php?title=Decisons_of_GA#Standing_Committees "Every standing committee should have a support of a PPI board member who is responsible for it."
* Partido Pirata do Brasil - abs
*Keith will communicate with board and others about this working committee before our next
* Pirates de Catalunya (1/2 vote) - yes
* Pirate Party Czech Republic - abs
* Parti  Pirate France - yes
* Piratenpartei Deutschland - nay
* Pirate Party Israel - Yay
* Pirate Party Luxembourg - yes
* Pirate Party Netherlands - yes
* Internet Party of New Zealand (1/2 Vote) - no
* Piratpartiet (Norway) - no
* Pirate Party Poland - yes
* Partido Pirata Portugues -yes
* Pirate Party Russia - abs
* Pirate Party Switzerland - no
* Pirate Party Tunisia - yes


YES: 8.5
== Board meeting location : test Discord  ==
NAY: 3.5
ABS: 3
*PROPOSED BY: Etienne Evellin
https://redmine.pp-international.net/issues/396


Not passed
*PROPOSED TEXT: "Before choosing its meeting tool, the Board will meet on Discord twice and then proceed to the vote of the Board Meeting Location motion.
Therefore, the motion 'Board Meeting Location' is postponed until the end of the test."


*Revisions to Article XIII.6 Functions of the Board
:This is just for a test at the moment. There is a discussion of having this on our own server, to enable plugins. There is a plugin to record the meeting.  
:It is requested by PPIL to add the following line to the statutes, which references the RoP. The original proposal was revised after discussion with other parties.  
“The Board shall refer to the Rules of Procedure: https://wiki.pp-international.net/wiki/index.php?title=PPI_Board/Rules_of_Procedure”


:Does the GA agree to include a reference to the RoP in the statutes?
:The following agenda item is dependent on the test of Discord. We cannot decide on which location/tool to use without first testing them.


:Votes
:YES: Kitty, Etienne, Keith, Mike, Ladislav, Bailey, Ray
This revision was rescinded by PPIL.
:NO:
:ABSTENTIONS:
: Motion passed unaninimously
*RESPONSIBLE: (to determinate) Etienne for e-mail and instructions, Q&A on how to use Discord... Cedric for technical purpose, like meeting recording


*Revisions to Article VII. Termination of Membership
== Board Meetings Location ==


:Request by PPIL to remove the requirement of a tenth of Members from three different continents.
*Where should we host our board meetings this year?
(2) The decisions on the changes of Membership, such as suspension, reinstatement and exclusion, fall within the competence of the Court of Arbitration, and can be appealed to the General Assembly. If the Member appeals, the decision becomes effective at the end of the Meeting of the General Assembly, unless the General Assembly decides otherwise. A proposal for decisions on the change of Membership to Court of Arbitration may only be submitted by the Board, or by group of tenth of Ordinary Members.


:Does the GA agree to remove the requirement of three different continents and be specific to Ordinary Members?
:PROPOSED BY: Ray


*PROPOSED ACTION: The board shall discuss whether to continue using Zoom, go back to Mumble or test Discord and subsequently make a choice for meeting tech thereafter.


: Does the GA agree to chanche the statutes as follows:
https://redmine.pp-international.net/issues/397
Original text
(2) The decisions on the changes of Membership, such as suspension, reinstatement and exclusion, fall within the competence of the Court of Arbitration, and can be appealed to the General Assembly. If the Member appeals, the decision becomes effective at the end of the Meeting of the General Assembly, unless the General Assembly decides otherwise. A proposal for the exclusion of a Member may only be submitted by the Board, or by a tenth of Members from three different continents.


to:  
*PROPOSED TEXT: "The board has decided to a) use Zoom OR b) use Mumble OR c) test Discord for 2018/19 or until such a time an Open Source solution becomes readily available."
   
(2) The decisions on the changes of Membership, such as suspension, reinstatement and exclusion, fall within the competence of the Court of Arbitration, and can be appealed to the General Assembly. If the Member appeals, the decision becomes effective at the end of theMeeting of the General Assembly, unless the General Assembly decides otherwise. A proposal for decisions on the change of Membership to Court of Arbitration may only be submitted by the Board, or by group of tenth of Ordinary Members.


:Votes
*<Vote postponed until after we test (3rd board meeting from now).>


* Pirate Party Austria - YES
* The next board meeting will take place on Discord, unless we receive information that we need to use Mumble.
* Partido Pirata do Brasil - ABS
* Pirates de Catalunya (1/2 vote) - YES
* Pirate Party Czech Republic - YES
* Parti  Pirate France - YES
* Piratenpartei Deutschland - JA
* Pirate Party Israel - Yes
* Pirate Party Luxembourg - YO
* Pirate Party Netherlands - Ja
* Internet Party of New Zealand (1/2 Vote) - YES
* Piratpartiet (Norway) - YES
* Pirate Party Poland - 0
* Partido Pirata Portugues - YES
* Pirate Party Russia - YES
* Pirate Party Switzerland - YEs
* Pirate Party Tunisia - YEs


:Yes - 13
*RESPONSIBLE: Etienne and Cedric
:No - 0
:Abstain  - 1
:The motion is passed.


===TOP 5 Elections of PPI officers ===
==UNCSOCD==
* Candidates:
*Nominations


*Author/proposer: Keith Goldstein
*http://bit .ly/ un-csocd57
*Making a speech during the general discussion Subject to time availability, oral statements may be delivered during the general discussion by a limited number of NGOs in consultative status with ECOSOC. Preference will be given to NGOs speaking about the priority theme or review theme, on behalf of groups of organizations, caucuses, or coalitions.  Oral statements should not exceed three minutes (approx. two pages double-spaced using font size 12). Instructions will be communicated via e-mail to each NGO representative that requested to make a statement.  Sign up for NGOs in consultative status with ECOSOC to express interest in delivering an oral statement during the general discussion will be open online from 7 January to 24 January 2019. The link to the sign-up form will be posted here on 7 January 2019.
*This is a statement about us making an oral statement. Our statement should be specific to the goals of the proposal.
*Ladislav would be interested in joining with this team, owing to his experience of having worked with UN field teams. Keith will get him in contact with our NY ECOSOC team.


*Responsible: Keith Goldstein, assisted by Ladislav


*Proposal for a break (15 mins.)


===TOP 5.1. Board===
==Funding for UN and other NGO Projects==
*If any members are not listed as nominees that should be please declare it to the GA prior to voting


*There is a discussion of whether to delay the voting for tomorrow. Some of the online delegates are opposed.
*Topics for funding
1) The Cyber Geneva convention
2) The Cyberweapon non-proliferation convention
3) Immaterial goods trade framework, including intellectual property and copyrights
4) Participatory and direct democracy tools sharing and maturity framework development


====1 Chairperson====
*Proposals of specific projects
* Candidates:
:Examples of proposals needed, so we can draft a serious document.
:Guillaume Saouli


:Votes
*Geneva Based Opportunities
:Recommendations from Semrau- Swiss and Geneva-based opportunities for funding. Fundraising databases, fundraiso.ch or stiftungschweiz.ch.


* Pirate Party Austria - Yes
*NY based opportunities:
* Partido Pirata do Brasil - Abs
:Recommendations from Siman Tov- Check who funded those startups. They might be interested to help us too.    https://www.crunchbase.com/lists/funded-politics-related-startups/660a9797-6c99-4b13-8406-fb687af42305/identifiers
* Pirates de Catalunya (1/2 vote) - Yes
:foundation directory.  foundationcenter.org
* Pirate Party Czech Republic -Yes
* Parti  Pirate France - Yes
* Piratenpartei Deutschland - Yes
* Pirate Party Israel - Yes
* Pirate Party Luxembourg - Yes
* Pirate Party Netherlands - Abs
* Internet Party of New Zealand (1/2 Vote) - Yes
* Piratpartiet (Norway) - Yes
* Pirate Party Poland - Yes
* Partido Pirata Portugues - Yes
* Pirate Party Russia - Yes
* Pirate Party Switzerland - Yes
* Pirate Party Tunisia - Yes


:The vote is acccepted with 14 Yes (13 votes) and 2 Abstaining.
*Advertising strategy for funding the PPI. For example short flyers, which explain who the PPI is, what it does and what its goals are.  
:Guillaume Saouli remains Chairperson of PPI.  


==== 2 board members====
*Networks in the fundraising domain and manage and maintain the contacts.
https://ppi.savvy.ch/t/nomitations-here/74/8
*We are electing 3 board members.


* Candidates:
*Mike and Keith will discuss this further and propose working groups during the next meeting.
:Magnus Andersson - accepts
:Sven Clement - accepts
:Stanley Cohen - accepts
:Etienne Evellin - accepts
:Thomas Gaul - accepts
:Michal Gill - accepts
:Marketa Gregorova - no
:Kitty Hundal - accepts
:Alexander Isavnin - accepts
:Ladislav Koubek - accepts
:Sebastian Krone - accepts
:Cédric Levieux  - accepts


*We should specify that we are being specific to fundraising tasks and not funding other projects.


numbered candidates;
1.  Magnus Andersson (NO)
2. :Sven Clement (DE)
3. : Stanley Cohen (NO)
3. : Etienne Evellin (NO)
4.  Thomas Gaul (FR)
5.  Michal Gill ()
6  Kitty Hundal
7.  Alexander Isavnin
8.  Ladislav Koubek
10 .Sebastian Krone
11. Cédric Levieux
12. Adam Wolf


Procedural motion to end session now;
==Board Decision, Tasks, Voting Organization Tool==


One: end now, continue tommorow
:PROPOSED BY: Keith Goldstein
Two: end now, present online, vote tomorroe
* Pirate Party Austria - abs
* Partido Pirata do Brasil - abs
* Pirates de Catalunya (1/2 vote) - abs
* Pirate Party Czech Republic - one
* Parti  Pirate France - two
* Piratenpartei Deutschland - one
* Pirate Party Israel - abs
* Pirate Party Luxembourg - one
* Pirate Party Netherlands -  one
* Internet Party of New Zealand (1/2 Vote) - one
* Piratpartiet (Norway) - one
* Pirate Party Poland - 0
* Partido Pirata Portugues - abs
* Pirate Party Russia - two
* Pirate Party Switzerland - one
* Pirate Party Tunisia - one


abs - 4.5
*PROPOSED ACTION:  The board will decide on whether to use  Redmine, Loomio, Discourse or Congressus - after a discussion on the subject
one - 6.5
two - 2


Nobody opposed the motion to end now and continue tommorow at this moment
*https://redmine.pp-international.net/issues/398


*Background and reasoning: not added yet
*There is a decision 399 on Redmine proposed by Cedric to ask for permission from the board to install Congressus and other necessary tools.
https://redmine.pp-international.net/issues/399


4.11. 9:00
*The board is not ready to decide on this issue. For the time being we will continue to use Redmine, but we can go ahead and vote on giving access to Cedric for installing Congressus and other tools.
Technical break to reetablish connection with remotes.
*Point of order that they will have to ask Bastian about this, as we cannot vote without first making sure that Bastian can enable this.
*PROPOSED ACTION: The board will decide on whether or not to give an access to the Information System of the PPI for the installation and maintenance of Congressus
*Background and reasoning: If we want to decide if Congressus is viable tool for the PPI we need to test it into the way it will be used in the future, or propose an alternative to do so
*Cedric will need to install it himself on the PPI server. He can do that with Bastian, but Bastian cannot do it by himself. It is better if he has authorization from the board to request from the tech team the authorization to access the server.
*We are asking the board for root access to the servers.  


*PROPOSED TEXT: "The board has decided to ask the tech team of  PPI server to give Cedric L a VM environment for the purposes of installing Congressus, Discourse and Discord."
*There is a discussion about the necessity of providing root access.
*There is a comment from the tech team with strong opposition to this proposal.


*Bastian: Remark: Do you read the chat? I don't think we do
:I wrote: Strictly no way! You can have your own VM, and we monitor it, otherwise we will step down asap.
:We discussed it already in the last meeting.
:Question from the tech team about whether the technology be compartemised via docker or similar? Please send an email directly to Cedric for further discussions. The VM will give Cedric complete access, including root access, but he would not have access to the actual machine himself. It should be admissible.
:Tech team is ok with the VM.


* Pirate Party Austria -
*PROPOSED TEXT: *Do we approve for Cedric to receive VM environment access for the purpose to install Congressus?
* Partido Pirata do Brasil -
* Pirates de Catalunya (1/2 vote) -
* Pirate Party Czech Republic -
* Parti  Pirate France - r
* Piratenpartei Deutschland -
* Pirate Party Israel -
* Pirate Party Luxembourg -
* Pirate Party Netherlands - r
* Internet Party of New Zealand (1/2 vote) -
* Piratpartiet (Norway) -
* Pirate Party Poland -
* Partido Pirata Portugues -
* Pirate Party Russia -
* Pirate Party Switzerland -
* Pirate Party Tunisia -


====3 Alternate board members====
:YES: Kitty, Etienne, Bailey, Keith, Ray, Mike
* Candidates:
:NO:  
:Adam Wolf - accepts
:ABSTENTIONS: Ladislav
:Bastian Krone - accepts
:Thomas Gaul- accepts
: Motion passed with Yes 6, and 1 Abstention.
:Markéta Gregorová- no
*VM is sufficient according to Cedric (for now).


===TOP 5.2. - 3-7 members Court===
==6 AOB - Any other business==
* Candidates:


:Adam Wolf
*Business cards
:Bastian Krone
:Keith will send an email to the board with the format for the business cards. You will have to print them on your own.
:Thomas Gaul
:Markéta Gregorová
:Ohad Shem Tov   
:Marek Nečada


===TOP 5.3. - Lay Auditors===
*Can we confirm that we have updated the board email, lay auditor and coa? And that everyone is receiving these emails?
* Candidates:
:Board emails appear to be working properly.


:Pat Maechler
*Does everyone have PPI email, please list them here.
:Ohad Bar Siman Tov
:raymond.johansen At pp-i
:Marek Nečada
:etienne.evellin  At pp-i
:bailey.lamon  At pp-i
:keith.goldstein At pp-i
:cedric.levieux  At pp-i
:michal.gill  also needs a pp-i email address. he can survive without a ppi email address.
:guillaume.saouli AT PPI
:ladislav also doesn't have a pp-i email address. but they are all getting the board emails.


=== TOP 6 Motions, Amendments===
:Kitty: I haven't received the set up for my PPI email yet. I have an old existing PPI email but that is not working. She is also fine having them forwarded.


:Kitty is getting all her emails forwarded to her proton account. We ask the tech team to inform about setting up board emails.


*Comment by TechTeam: Everybody has a PPI email already!
:CC goes to personal email (if known). If you wonna have a password please provide an secure way like PGP for transferring it. Thx.


*Please do not write email addresses in minutes - those will be harvested by spam bots and you will get a spam explosion in the mailbox. not to mention data privacy issues.


*We need to update the PP-Leaders with the emails we received from the GA. We also need to add emails from various sources. We could use a working group that will work on this issue of getting email addresses that should be included on the list.
:Comment that they are not aware of the emails there or how to add people.
:Mike, Kitty, and Ray (leader) will be on this working group.
:Keith has access to the mailing lists. He will work with the working group on showing how we can add new members to the list.


*Setting up DOI for Pirate academic journal, contact Gregory
:Gregory: I am in the process of obtaining a DOI prefix for foundation 42, as we are starting an open access journal. The cost should be significantly lower then what Keith had stated (i.e. less then 250€ per year). This would be achieved by joining OASPA.
:A DOI allows an academic publication to be included in a database, which makes it easier to identify and cross-reference.


-------------------------------------------------------------------------------------------
*Podcasts
*Videos
*Pirate research (idea : governance in the Pirate movment)
:We started these projects. We could use a working group that would restart them. Let's keep thinking about them.
:We should consider our resources for these projects. We will push this issue to a more suitable time.
:If someone would like to record something, they can start right away.


Sunday, 4. November 2018
*Youtube: The Youtube channel access is available through our main email address. Any Gmail address can log in to the YT channel.
:It is linked to the Google Plus site. Gregory can add management access to the YT channel.
:Please contact Gregory for access.
:If  you access the channel you are acting as PPI, and not as yourself.
:Mike would like access, and anyone else who wants access, please send your gmail account to Gregory.


10:00  Conference reopen
*Minutes Review
chair to ga; guillaume, bailey, raymond
:Everyone can do this, especially our new members. Please go over the more recent board minutes and catch up with what the board was working on.
minutes to ga: keith, rico
registering votes; thomas


*UN ECOSOC and other NGO activities page on website
:At the moment we do not have a lot of information to put there. In the future it would be a good idea.


*About Alternates voting.
:Do the alternate board members have voting rights or not?
:We believe the GA indicated (in 2017) that the alternates can vote if the board member is missing, even if they have not declared a proxy.
:Let's investigate the 2017 minutes: https://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2017_11_20
:Ray will investigate this.


=== TOP 6 Motions, Amendments===
*Change the timing of the meetings.
:Perhaps we do not need meetings at 9:00 on Mondays.
:We can add this to the next meeting, as the next meeting is at 21:00 on a Sunday.


=== TOP 7 Discussion about the results===
:===================================================


Speakers
Next Meeting: Sunday 02-12-2018 21:00 CET
Meeting Closed: 16:36 CET


=== TOP 8 - AOB ===
<noinclude> [[Category:PPI:Minutes]] </noinclude>

Latest revision as of 07:39, 17 January 2019

Minutes

Agenda PPI BOARD MEETING
--- [11/19/14:05]h CET ---
Mumble: mumble.piratenpartei-nrw.de
Room: "/international/pirate parties international/board meeting"
Audio recording: started by Bailey at 14:05
Video: none

Record of the meeting

1 - ATTENDEES

1.1 - Members of the PPI board

participating: Bailey, Michal, Ray, Etienne, Keith, Ladislav
excused: Guillaume (proxied by Kitty)
unexcused: none

1.2 - Others

Alternate Board Members
participating: Kitty, Gregory, farlistener
excused:
unexcused:
Guests
participating: Koen, Pirates on Air,, ThomasG,

2 - PROCEEDINGS

RoP: http://wiki.pp-international.net/PPI_Board/Rules_of_Procedure
Meeting opened at 14:05 CET by Bailey
Meeting chaired by Bailey
Secretary for this meeting is collective
Quorum established with 7 out of 7 board members present (including 1 proxy)
Streaming started: started/not possible https://piratesonair.net/live-stream/
Recording started: 14:05
Postal votes: Guillaume's vote given to
Notes on meeting process
  • [HH:MM] CEST: (name) entered the meeting [=> Quorum not established with X out of Y board members]
  • [HH:MM] CEST: (name) left the meeting [=> Quorum established with X out of Y board members]
  • [HH:MM] x-minute break by initiated by (name)
Meeting closed at HH:MM CEST by (name)

3 - APPROVAL ON THE MINUTES

Minutes of the last meetings <Please note that we must approve the past two board meeting minutes>

  • Last official board meeting

https://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2018_10_22

  • Inter-GA meeting

https://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2018_11_08

YES: Ray, Ladislav, Michal, Bailey, Etienne, Keith, Kitty NO: ABSTENTIONS:Gregory (Vote of Gregory goes beyond our 7)

Minutes approved? with 7 Yes, 0 No

4 - REPORTS

4.1 - Short report of the board members 1)

  • Board:
  • Guillaume: (not present)
  • Bailey: Recovering from the insanity that was GA weekend ;)
  • Keith: Been in the CZ Rep. Meeting with the mayor of Prague and numerous MPs and government officials from the Czech Republic. Sharing information on the TT and PSC conferences.
  • Ladislav: Organized visit of Keith in Prague (visit to the plenary session of the parliament, meeting with PPCZ chairman Ivan Bartos and several other MPs, courtesy call on newly elected mayor of Prague Zdenek Hrib).
  • Raymond: Business as usual. Since the last board meeting I have taken part in organizing and running our general assembly. In additon to that I have started research and planning to help us better communicate with our members.
  • Mike: Not much to report; I met with Ladislav and Keith in Prague on Friday, talks on PISECON, Think Twice
  • Etienne : Same old. Probably will be absent one week in december because of exams
  • Alternates:
  • Daniel : Not present
  • Gregory: Vsisited PP-DE GA this weekend, actively working currently on the Pirate Summer Camp 2019 in Poland July 20-28th and the upcoming GA of foundation 42.Preparing the PPEU Council Meeting in Iceland (2-3 December)
  • Kitty : Helping Ray to reviewing some communication software. They have been looking at Airtable and CivicCRM for customer relation management features.
  • Cédric Levieux : A bit present

Pirate Security Conference - Sharing of Call for Submissions

  • PROPOSED BY: Keith Goldstein

Please forward this submission to experts who may want to speak. Already board members have forwarded this, and we can expect several to present.


Pirate Security Conference - discussion

  • Ladislav: I already approached one person that would make a good speaker.
  • Kitty: We need to bring Alex on board, who will make a final decision. It should be a standing committee that will handle conference events.
  • As far as what it cost, we wrote 400 euros as our potential contribution, which is conditional on our funding available. We are working with Alex to get additional funding from other sources.
  • COMMENT by Ray: I'm highly opposed to sharing the call for papers anywhere in the form that it is. It says that PPI will organize the conference. That implies coordinate, plan, fund and run it. We do not have a board decision. On Dec 28th 2017 a minority of the board, 3 out of 7 members, decided - without any supporting documents - to offer the conference its patronage. That is very different from being the organizers. Furthermore I will suggest we bring up PSC up for a decision in the board. This time with supporting documents and reasoning. See proposed agenda item named "Think Twice #4 - discussion". - Ray
  • Guillaume's position is that he is for the organization of the conference, but not for financing them. He feels that there should be a standing committee to deal with them.
  • We should form a standing committee.
  • Someone from PPI could join the regular PSC planning committee. Otherwise, there will be some confusion and double work.
  • Thomas: There is a committee that is already organizing the conference. However, it would be great to have someone from the board joining the committee.
  • Keith: Which of our members would like to join the PSC committee? We can ask Alex if and when we can join?
  • List of members that would like to join the already existing PSC committee: Bailey, Keith

<Keith will write a message to Alex confirming their meeting time and our attendance.>

  • Ray: Should we formalize the statement that PPI is organizing it to PPI is one of the organizers. It actually already states PPI is organizing it, allong with several other organizations. Our concern was that it appeared that PPI was the sole organizer, which is entirely not the case. There was some concern between sponsorship, patron, and organizing. In general patrons pay, while organizers organize.
Should we be sure that the conference states we are patrons?
  • Bailey: we are OK with the current situation, since PPI has been involved with PSC for some time. We are supporters. Our name is attached to it.
  • Ray:"PPI are patrons of the PSC, and does not organize it."
  • As long as the board is aware of the difference between patron and organizer, we can move on.
  • Let's try to be positive about this. This is a really good project and good for the community.
  • PROPOSED BY: Raymond Johansen
  • PROPOSED ACTION: Discuss our involvement with the Pirate Security Conference, PSC hereafter.

https://redmine.pp-international.net/issues/392

<Vote delayed considering the formal decision to be patrons and make sure that we formalize our position.>


Think Twice #4 - discussion

  • PROPOSED BY: Raymond Johansen
  • PROPOSED ACTION: Discuss whether or not to organize another Think Twice conference, TT4 hereafter.

https://redmine.pp-international.net/issues/393

Gregory: the German Foundation 42 is ready to support the organisation of ThinkTwice in the Czechia. http://www.42ev.org/ (in German)

  • PROPOSED TEXT: "PPI intends through a working group (standing committee on conferences) to author a plan that includes description, budget, resources and responsibilities for ThinkTwice 4 so that an informed decision can be made. The board will, after a decision is made, pursue an informal offer from PPCZ, which has not yet been formalized or confirmed - dated November 14th 2018 - to host TT4 in Prague in the fall of 2019 (perhaps in October)."
  • This has been an informal discussion with PPCZ, so it would be good to confirm formally with PPCZ to make sure that they can approve TT4. There is still a question about organization, who will organize the talks. The discussion is the extent to which this will be organized by PPCZ in conjunction with Foundation 42, PPI, and other organizations. Ongoing discussions should confirm exactly what role each organization will have.
  • Comment that we should have a list of volunteers for a working group, who can collaborate on these conversations and form a committee
  • We will make a decision on the proposed text, so we should vote on whether to form a committee and engage in dialogue with PPCZ, Foundation 42, and others to formalize a proposal of TT4.
YES: Etienne, Kitty, Keith, Mike, Bailey, Ladislav, Ray
NO:
ABSTENTIONS:
Passed unaninomously
  • RESPONSIBLE: Keith Goldstein (together with Ladislav and Mike) will form the basis for informal discussions with PPCZ to create a working group to help inform the board decision on TT4.

Change to Board RoP # 1 - Deleting §5 - point 3

  • PROPOSED BY: Ray

https://redmine.pp-international.net/issues/394

  • PROPOSED TEXT: "PPI's RoP §5, point 3 shall be deleted so that a minority cannot decide on behalf of the board."
  • This was introduced prior to alternate board members. It was a problem that they could not create any decisions at all. It helped them to make any decisions back then. It is more of a safety rule, in case anything happens to the board (such as people dropping out).
  • There are two ways of securing quorom, one is securing proxies, and the other ensuring the alternate board members are present. This is an issue especially when there are decisions about money. During the decision for PSC, there were "only 3 members" (Point of order, actually 4 were present, as Dan was present and given a vote).
YES: Etienne, Mike, Ray, Kitty,
NO: Keith,
ABSTENTIONS: Ladislav, Bailey
Motion passed/failed: Motion is passed with Yes 4, No 1, and Abstain 2.
  • RESPONSIBLE: Keith Goldstein (proposed) will edit the Wiki to refect the boards decision.

Comment: "If a quorum of 4 present board members is not met, decisions require an unanimous vote. (At least 3 members of the board need to be voting for a decision to be valid.)", perhaps we need to have a new rule of proceedure to clarify the voting rules. We will consider this for the next meeting.


Change to Board RoP # 2 - Adding minimum criteria for agenda items

  • PROPOSED BY: Ray

https://redmine.pp-international.net/issues/395

  • Gregroy: RoP §2(2) should be fixed - the URL mentioned is not working anymore. As should be all other appearances of the tasks.pp-international.net should be fixed.
  • There should be some preparation work for the boards, and hence there should be minimum criteria for agenda items.

Paragraph 5, 5 should also be fixed.

  • It never states how board members should add agenda items, nor does it state whose job is it to publish the agenda.
  • PROPOSED TEXT: "The board adds a point 5 to PPI's RoP §2 Agenda, stating the following: Proposed agenda items should, when natural, contain a) proposed action/title, b) background/history, c) reasoning, d) proposed text and e) responsible person, f) links to external documents and URL's to other sources of information and g who proposed the agenda item) . Whenever possible proposed agenda items should be sent to board@pp-international.net 72 hours before the meeting, giving the general secretary time to create the agenda and invitation. The invitation shall contain the agenda."
  • Request to see if Gregory can propose a revision to the ROP for the next board meeting. He agrees to propose a revision.

TO DO: Gregory: draft up a clean up RoP prooposal.

  • Point that even if someone does not follow the RoP, their item can still be added to the agenda. The proposal includes "when natural", which should allow flexibility. Gregory is not sure if it needs to be part of the RoP, but it is a good idea to have. What is missing is a list of a board decisions. We should have in the Wiki a list of the board's decisions. This way someone could look up each decision without having to go through the minutes. It would be good to present the decisions separately parallel to the minutes. They don't need to include all of the reasoning, just the decision <and a link to the minutes they come from>.
  • RESPONSIBLE: Keith Goldstein (proposed) will edit the Wiki to refect the board's decision next week . If the board considers this proposal, "==Change to Board RoP # 2==", to be a good template we could consider publishing it as a template/example on the wiki too. (?)

<Vote delayed pending proposed revisions by Gregory next week.>

  • Point of order that this preparation may not be ready until after the next board meeting, due to the PPEU meeting in Iceland.

Electing Positions

  • Treasurer and General secretary
Michal is willing to do it, but he will probably need a lot of help.
In some sense, we need to divide the work up.
There is a need for a vice-treasurer, but we need one vice
Keith can be one of the vice-treasurers, but we could use another person. He is suggesting two vice treasurers.
Vice treasurers do not need to be elected. The treasurer can appoint as many vice treasurers as she or he would like or needs.
  • Candidate for Treasurer: Michal Gill
YES:Etienne, Kitty,Ladislav Keith, Bailey, Ray
:NO: 
:ABSTENTIONS: Mike
    
    *Congratulations to Mike who is our treasurer.
    *Keith is appointed by the treasurer to be the vice treasurer. Other volunteers are welcome to apply.
    *We could probably use the help of others from outside the board to assist with the duties of Treasurer.
    
  • Candidate for General secretary: Keith Goldstein
Keith is willing to do it.
:YES: Etienne, Ladislav, Mike, Kitty, Ray, Bailey
:NO: 
:ABSTENTIONS: Keith
    *Keith remains the General Secretary.
    *Keith will appoint someone, either from within or outside the board. 
    
*Vice Secretaries   
*Comment that the General Secretary should appoint people who will take responsibility for specific standing committees. It is not necessary to vote on each person. 

<Vote not needed>

https://wiki.pp-international.net/wiki/index.php?title=Decisons_of_GA#Standing_Committees "Every standing committee should have a support of a PPI board member who is responsible for it."

  • Keith will communicate with board and others about this working committee before our next

Board meeting location : test Discord

*PROPOSED BY: Etienne Evellin 

https://redmine.pp-international.net/issues/396

  • PROPOSED TEXT: "Before choosing its meeting tool, the Board will meet on Discord twice and then proceed to the vote of the Board Meeting Location motion.

Therefore, the motion 'Board Meeting Location' is postponed until the end of the test."

This is just for a test at the moment. There is a discussion of having this on our own server, to enable plugins. There is a plugin to record the meeting.
The following agenda item is dependent on the test of Discord. We cannot decide on which location/tool to use without first testing them.
:YES: Kitty, Etienne, Keith, Mike, Ladislav, Bailey, Ray
:NO: 
:ABSTENTIONS:

: Motion passed unaninimously

*RESPONSIBLE: (to determinate) Etienne for e-mail and instructions, Q&A on how to use Discord... Cedric for technical purpose, like meeting recording

Board Meetings Location

  • Where should we host our board meetings this year?
PROPOSED BY: Ray
  • PROPOSED ACTION: The board shall discuss whether to continue using Zoom, go back to Mumble or test Discord and subsequently make a choice for meeting tech thereafter.

https://redmine.pp-international.net/issues/397

  • PROPOSED TEXT: "The board has decided to a) use Zoom OR b) use Mumble OR c) test Discord for 2018/19 or until such a time an Open Source solution becomes readily available."
  • <Vote postponed until after we test (3rd board meeting from now).>
  • The next board meeting will take place on Discord, unless we receive information that we need to use Mumble.
  • RESPONSIBLE: Etienne and Cedric

UNCSOCD

  • Author/proposer: Keith Goldstein
  • http://bit .ly/ un-csocd57
  • Making a speech during the general discussion Subject to time availability, oral statements may be delivered during the general discussion by a limited number of NGOs in consultative status with ECOSOC. Preference will be given to NGOs speaking about the priority theme or review theme, on behalf of groups of organizations, caucuses, or coalitions. Oral statements should not exceed three minutes (approx. two pages double-spaced using font size 12). Instructions will be communicated via e-mail to each NGO representative that requested to make a statement. Sign up for NGOs in consultative status with ECOSOC to express interest in delivering an oral statement during the general discussion will be open online from 7 January to 24 January 2019. The link to the sign-up form will be posted here on 7 January 2019.
  • This is a statement about us making an oral statement. Our statement should be specific to the goals of the proposal.
  • Ladislav would be interested in joining with this team, owing to his experience of having worked with UN field teams. Keith will get him in contact with our NY ECOSOC team.
  • Responsible: Keith Goldstein, assisted by Ladislav
  • Proposal for a break (15 mins.)

Funding for UN and other NGO Projects

  • Topics for funding

1) The Cyber Geneva convention 2) The Cyberweapon non-proliferation convention 3) Immaterial goods trade framework, including intellectual property and copyrights 4) Participatory and direct democracy tools sharing and maturity framework development

  • Proposals of specific projects
Examples of proposals needed, so we can draft a serious document.
  • Geneva Based Opportunities
Recommendations from Semrau- Swiss and Geneva-based opportunities for funding. Fundraising databases, fundraiso.ch or stiftungschweiz.ch.
  • NY based opportunities:
Recommendations from Siman Tov- Check who funded those startups. They might be interested to help us too. https://www.crunchbase.com/lists/funded-politics-related-startups/660a9797-6c99-4b13-8406-fb687af42305/identifiers
foundation directory. foundationcenter.org
  • Advertising strategy for funding the PPI. For example short flyers, which explain who the PPI is, what it does and what its goals are.
  • Networks in the fundraising domain and manage and maintain the contacts.
  • Mike and Keith will discuss this further and propose working groups during the next meeting.
  • We should specify that we are being specific to fundraising tasks and not funding other projects.


Board Decision, Tasks, Voting Organization Tool

PROPOSED BY: Keith Goldstein
  • PROPOSED ACTION: The board will decide on whether to use Redmine, Loomio, Discourse or Congressus - after a discussion on the subject
  • Background and reasoning: not added yet
  • There is a decision 399 on Redmine proposed by Cedric to ask for permission from the board to install Congressus and other necessary tools.

https://redmine.pp-international.net/issues/399

  • The board is not ready to decide on this issue. For the time being we will continue to use Redmine, but we can go ahead and vote on giving access to Cedric for installing Congressus and other tools.
  • Point of order that they will have to ask Bastian about this, as we cannot vote without first making sure that Bastian can enable this.
  • PROPOSED ACTION: The board will decide on whether or not to give an access to the Information System of the PPI for the installation and maintenance of Congressus
  • Background and reasoning: If we want to decide if Congressus is viable tool for the PPI we need to test it into the way it will be used in the future, or propose an alternative to do so
  • Cedric will need to install it himself on the PPI server. He can do that with Bastian, but Bastian cannot do it by himself. It is better if he has authorization from the board to request from the tech team the authorization to access the server.
  • We are asking the board for root access to the servers.
  • PROPOSED TEXT: "The board has decided to ask the tech team of PPI server to give Cedric L a VM environment for the purposes of installing Congressus, Discourse and Discord."
  • There is a discussion about the necessity of providing root access.
  • There is a comment from the tech team with strong opposition to this proposal.
  • Bastian: Remark: Do you read the chat? I don't think we do
I wrote: Strictly no way! You can have your own VM, and we monitor it, otherwise we will step down asap.
We discussed it already in the last meeting.
Question from the tech team about whether the technology be compartemised via docker or similar? Please send an email directly to Cedric for further discussions. The VM will give Cedric complete access, including root access, but he would not have access to the actual machine himself. It should be admissible.
Tech team is ok with the VM.
  • PROPOSED TEXT: *Do we approve for Cedric to receive VM environment access for the purpose to install Congressus?
:YES: Kitty, Etienne, Bailey, Keith, Ray, Mike
:NO: 
:ABSTENTIONS: Ladislav

: Motion passed with Yes 6, and 1 Abstention.

*VM is sufficient according to Cedric (for now). 

6 AOB - Any other business

  • Business cards
Keith will send an email to the board with the format for the business cards. You will have to print them on your own.
  • Can we confirm that we have updated the board email, lay auditor and coa? And that everyone is receiving these emails?
Board emails appear to be working properly.
  • Does everyone have PPI email, please list them here.
raymond.johansen At pp-i
etienne.evellin At pp-i
bailey.lamon At pp-i
keith.goldstein At pp-i
cedric.levieux At pp-i
michal.gill also needs a pp-i email address. he can survive without a ppi email address.
guillaume.saouli AT PPI
ladislav also doesn't have a pp-i email address. but they are all getting the board emails.
Kitty: I haven't received the set up for my PPI email yet. I have an old existing PPI email but that is not working. She is also fine having them forwarded.
Kitty is getting all her emails forwarded to her proton account. We ask the tech team to inform about setting up board emails.
  • Comment by TechTeam: Everybody has a PPI email already!
CC goes to personal email (if known). If you wonna have a password please provide an secure way like PGP for transferring it. Thx.
  • Please do not write email addresses in minutes - those will be harvested by spam bots and you will get a spam explosion in the mailbox. not to mention data privacy issues.
  • We need to update the PP-Leaders with the emails we received from the GA. We also need to add emails from various sources. We could use a working group that will work on this issue of getting email addresses that should be included on the list.
Comment that they are not aware of the emails there or how to add people.
Mike, Kitty, and Ray (leader) will be on this working group.
Keith has access to the mailing lists. He will work with the working group on showing how we can add new members to the list.
  • Setting up DOI for Pirate academic journal, contact Gregory
Gregory: I am in the process of obtaining a DOI prefix for foundation 42, as we are starting an open access journal. The cost should be significantly lower then what Keith had stated (i.e. less then 250€ per year). This would be achieved by joining OASPA.
A DOI allows an academic publication to be included in a database, which makes it easier to identify and cross-reference.
  • Podcasts
  • Videos
  • Pirate research (idea : governance in the Pirate movment)
We started these projects. We could use a working group that would restart them. Let's keep thinking about them.
We should consider our resources for these projects. We will push this issue to a more suitable time.
If someone would like to record something, they can start right away.
  • Youtube: The Youtube channel access is available through our main email address. Any Gmail address can log in to the YT channel.
It is linked to the Google Plus site. Gregory can add management access to the YT channel.
Please contact Gregory for access.
If you access the channel you are acting as PPI, and not as yourself.
Mike would like access, and anyone else who wants access, please send your gmail account to Gregory.
  • Minutes Review
Everyone can do this, especially our new members. Please go over the more recent board minutes and catch up with what the board was working on.
  • UN ECOSOC and other NGO activities page on website
At the moment we do not have a lot of information to put there. In the future it would be a good idea.
  • About Alternates voting.
Do the alternate board members have voting rights or not?
We believe the GA indicated (in 2017) that the alternates can vote if the board member is missing, even if they have not declared a proxy.
Let's investigate the 2017 minutes: https://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2017_11_20
Ray will investigate this.
  • Change the timing of the meetings.
Perhaps we do not need meetings at 9:00 on Mondays.
We can add this to the next meeting, as the next meeting is at 21:00 on a Sunday.
===================================================

Next Meeting: Sunday 02-12-2018 21:00 CET Meeting Closed: 16:36 CET