PPI Press Team / Press work
Project Description
We aim to build and run a press team with pre defined processes to be capable to handle all kind of media related triggers in a generic way. We want to institutionalize press work to finally increase our and our member's visibility in public.
- Business Unit/Program Area: Press Team
- Executive Sponsor: Denis Simonet
- Project Manager: tbd / Denis Simonet
Project Scope
Deliverable #1: Press team of at least 20 members
Description
We have established a team of at least 20 (maybe need to adjust this number) team members that can handle all the press work efficiently and in a timely manner.
Measurment
At least 20 persons are on a team roster sheet, have accounts in the press-pad area and mailing list and are briefed.
To whom will it be delivered?
Denis will control the delivery.
When is it required?
End of June 2012 or earlier.
Deliverable #2: Written set of rules and procedures for the Press work
Description
Elaborate and publish rules and procedures for press work. The outcome is also intended to be used as a guide to introduce new members to be capable to participate in the press team.
Measurments
Published in Wiki (or Redmine Wiki) and other relevant places. The rules are complete (self sufficient to introduce new members to be capable to participate in the press team).
To whom will it be delivered?
Denis
When is it required?
Prio 2 - approximately end of September 2012
Deliverable #3: A manual for new parties on setting up press teams
Description
Write a manual using our own procedures and best practices. Target group: New and interested Pirate Parties.
Measurments?
Published in Wiki
To whom will it be delivered?
Co-chairmen
When is it required?
Prio 3 - April 2013
What is the solution proposed?
A established press team can handle effectively the requests from the press representatives and spread the news from the pirate movement to the world. Also, to empower the newly founded Pirate Parties, the PPI press procedures could be used by those Parties.
Who will perform the work?
Press Team
When are where will the project be executed?
ASAP - Autumn 2012
What is out-of-scope?
- Design of PPI website
- Contract work for PPI's Members
Deferred Deliverable
Deliverable #3 - The manual shall be done after the press team has been set up and the day work is running smoothly.
Project Plan
Initiation
Problem Definition
Done.
Business Plan
Not really needed, as we hope not to spend or make any money.
Project Requirements
- Problem 1: We miss opportunities to publish communications.
- Problem 2: Our Members expect us to spread some statements, and we do not react in a timely manner.
- Problem 3: We have members from all over the world and our website is visited from all over the world, too. How to handle languages?
- Selected solution: Install team and processes to address this issues.
- Pros: We are cool and it is the cheapest solution.
- Cons: we have to do it all ourselves, and we are depending on finding enough good and motivated volunteers. It also might be not the fastest way.
Requirements:
- People
- Volunteers team members
- Contacts from national press-teams
- Teampad
- Mailinglist
- Redmine Project
- Website section
- Job opening
- Consulting
- CRM / Press distribution list
Business Case
Do not need - we have direct executive management sponsorship :-p
Project Charter
Planning
Project Scope and Business Objectives
Done.
Work Breakdown Structure
- Initiate project (done) - (2MD)
- Create Mailing list (done) (0.1MD)
- Create team-pad (0.1MD)
- Create redmine project space (done) (0.1MD)
- Write a Call for Participation and job opening (0.2MD)
- Create website section
- Schedule a Team Meeting
- ...
X. Implement CRM for sending out communications (like vTiger CRM)
Project Organization Chart
Flat.
Execution
Plan your work and work your plan.
- Use redmine!
Closure
What? Drop the nukes!
Closure Report
Impossible due to extinction of mankind.
Complete
Declare victory!
