PPI Minutes 2024-01-23

Agenda PPI BOARD MEETING

--- 23.01.2024 09:03 UTC/10:03 CET ---

Audio recording: https://owncloud.ag-technik.de/s/YfybmXYzjYLcNop

Video: https://jitsi.pirati.cz/PPI-Board

1 - ATTENDEES

1.1 - Members of the PPI board

participating: Keith, Gregory, Alexander, Bailey, Bastian, Owen, Julian,

excused: Maycow,

unexcused:

• Sophie V resigned from the board and Mia is taking her place.

Quorum:

1.2 - Others

Alternate Board Members:

participating:

excused: Thomas,

unexcused: Raman, Carlos

Guests:

participating: Joseph, Numero6, Pirates on Air

2 - PROCEEDINGS

RoP: https://wiki.pp-international.net/wiki/index.php?title=PPI_Board/Rules_of_Procedure

Meeting opened at 09:05 UTC by Keith

Meeting chaired by ___

Secretary for this meeting is Everyone

Quorum [not] established with 7 out of 9 board members present.

Streaming started: ? https://piratesonair.net/live-stream/

Recording started: 09:05

Postal votes: ?

Votes delegated (§5 Votes (5. 3.) ROP):

Notes on meeting process: ?

3 - APPROVAL OF THE MINUTES

Motion
Do we approve the minutes?
https://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2024-01-07
Yes : Keith, Bastian, Owen, Bailey, Alexander, Gregory , Julian
No :
Abstain :
Result: Minutes are approved.

4 - REPORTS

4.1 - Short reports of the board members 1)

Board

• Gregory Engels: I have worked on some UN ground passports paperwork.

• Keith Goldstein: I also worked on the UN groundspasses and getting us registered for various UN events. We tried to get Mauricio and his colleague accepted to the UN ECOSOC Future of Work Conference in Santiago, Chile. We sent the registration as requested, but the organizer refused their participation. I sent a follow up letter to the organizer who forwarded it to someone else, but nothing was ever done. I think we need to make an issue of the UN's attitude towards NGOs whereby it presents conferences for NGOs but in reality announces them at the last minute and does everything in its power to keep NGOs from participating. I think though we will need to be diplomatic and not confrontational in how we approach this. I've also been writing as usual with Pirates around the world trying to keep PPI active. We also have 2 or 3 representatives this week at UNHQ attending the NGO Participation Forum, and Carlos got his groundspass at UNOG. All of the groundspasses at UNHQ and UNOG were approved. I will work on UNOV next.

• Bailey Lamon: Will have information about PP Canada, which is a continued think, but nothing to report on that yet.

• Alexander Isavnin: Nothing much within PPI. I still remember that I will have to organize a meeting for submitting topics for IGF as usual. We are monitoring in Russia on freedoms and making weekly events. Our experience may be used in PPI for weekly updates and stuff like this.

• Sebastian Krone:

I have been monitoring the PPI technology as I do every day, even on vacation.

All patches are up to date. All systems are running smoothly.

I have asked several times to see the contract for data processing by a processor (Art. 28.3 GDPR) regarding our Discourse hosted by Stefan Thöni, which we use. When will this happen?

I have been in hospital since January 1 with lots of morphine etc. and was only discharged on January 12.

Although I celebrated my 70th birthday on the 21st, I still hope to be able to actively support the international movement for a while longer.

Remark to Bailey that there is a running website for Pirate Party of Canada that he can give.

https://pirate-party.ca/

• Owen Richardson: Nothing much at recent due to a terrible storm season and internet connection.

• Maycow Toledo: no present.

• Julian Häfner:

Nothing to report.

• Mia Utz: not present

Alternates:

• Raman Ojha:

• Carlos Polo:

• Thomas Gaul

nothing to report

• Visit from Joseph from USPP: We had applied for membership in the past, but we have to withdraw our application to only be observer members. We are going through a tremendous amount of growth and focus on what we are doing here. We appreciate our membership, but we are completely focused on what we are doing here.

It was difficult for us to find people to come to the meetings.

Bailey: I would echo what Keith said. It's your decision about what to do. Finding time to come to meetings... it's not a requirement. We like it when people come to meetings, but as a community we understand that people are focused on their national parties. Local organizing... Other than the GA, there really is no requirement to be at every meeting. I guess USPP shouldn't feel you need to pull out of PPI because you have trouble attending meetings.

Joseph: It was a member of time commitment, and we are focused on candidates in elections. We want to stay as an observer, but we don't want to overcommit.

Alexander: I want to support Keith and Bailey. We all here are participating in elections in some form. We have elections in 2 months. We are also joining local campaigns. Participation in PPI brings us more to the public. We are glad that we have this position in PPI and that we can report what we are doing. May I also suggest that you stay not just as an observer member. Please stay as a full member.

Gregory: I agree with what everyone said. I don't see the necessity to return to observer membership if you don't have the resources. A lot of our members have that problem of resources. Some parties are not really existent, but we have solved a lot of that. We are not struggling with quorum, the meetings are well attended. On the other hand, if you face growth and have to manage the growth, PPI can help with that. We have the working groups and PPI should not be burdened by members. We have the place at the UN, and we do this to support the members, so we can connect you with other members. I suggest that we have a clinic, which we have with different members. Can we

Joseph: The way that the US works is that we have the national every 4 years, but we also have local and state elections. We have just been finding that it is a lot. We appreciate the support and we just came to a consensus. It doesn't mean that we want to cut ties. We are just trying to manage our time wisely.

5.1 - Proposals

• Motion: The PPI board needs to elect a new General Secretary

• Possible candidates:

Alexander Isavnin

Owen Connor Richardson

Maycow Toledo

Julian Häffner

Mia Utz

Gregory: I would like to nominate Alexander.

Bailey: I second that.

Alexander: Let me remind that I was elected for just 1 year, so putting me into an office is not a good investment but if PPI will say that I need to do it, I will do it.

Bastian: It is not a problem, as you are in office, as we will have

Motion
General Secretary vote
Do we elect Alexander Isavnin as the General Secretary?
Yes : Bastian, Bailey, Gregory, Owen, Keith, Julian
No :
Abstain : Alexander
Result: Alexander Isavnin is elected as the General Secretary

5.2 - Working Groups Update

Takeover from the previous board meeting:

We were supposed to have a few working groups but they have not materialized.

Alex: Lucy from PPUK discussed some working groups, but there were not much enthusiasts to join. The working groups are trying to work.

Keith: If you have an idea for a working group, just decide on a day and a time, and we will advertise it.

Gregory: I think it would be a good idea for a UN activities working group, SCUBA meeting, find volunteers to go to events.

• What we have:

• SCENE (campaigning)

Standing Committee on External Networking Engagement

This committee specializes in campaigning, media and public relations and sharing of good practice in this field among our members.

• SCUBA (United Nations)

Standing Committee on UN Bureaucratic Activities

This committee specializes in PPI's membership in the UN Economic and Social Council (ECOSOC), all UN events as well as conferences we are organizing or invited to participate in.

• SCULL (internal processes)

Standing Committee on Universal Liaison on Party Labour (internal processes of member parties)

This committee specializes in the internal processes of various Pirate Parties around the world and exchange of best practice in this field.

• SCURVY (party finances)

Standing Committee on Usual Requisitions of Various Yields

Alex: I would like to discuss a possible time and date for everyone as soon as possible. We can do it on Fri. or Mon., just to make sure that members can attend.

Gregory: I advise for people to have time to plan, perhaps 2 weeks, so people have time to send someone.

5.3 Economic Update

• Treasurer Report:

I don't have access to the bank account yet.

As soon as I have all the data, I will update our financial statement from 2023.

5.4 ECOSOC/UN

Takeover from the previous board meeting:

Alexander: thematic input (main topics) proposal for IGF 2024 (until January 31)

Alex: It will take place in Riyadh, Kingdom of Saudi Arabia, and following that it should be in Russia but that is not sure. https://intgovforum.org/en/content/igf-2024

• Groundpasses:

Update:

5.5 PPI HQ update

As I said at the last meeting, solving the problem is very important to me.

I will present you with a concept by the next meeting. Until then, I would ask you not to communicate with the Belgian authorities.

We also need to elect the board for the headquarters today(?).

Bastian: We should do this perhaps at the next meeting. We need representatives who can sign on its behalf.

https://wiki.pp-international.net/wiki/index.php?title=Statutes_PPI_HQ

Keith: In the past the only distinction I was aware of was that we submitted our IDs.

6 AOB - Any other business

Keith: I am in Berlin.

17.-18.02.2024 Pirate Security Conference 2024, Munich

https://events.pirate-secon.net/

PPEU Council meeting 27.01.2024, Luxembourg (hybrid), attend the meeting there!

Alex: My device with Wire is not working, so if you sent me anything, please contact me on another channel.

===================================================

• Next Board Meeting: 13.02.2024 14:00 UTC

• Meeting Closed: 10:45 UTC by Keith