PPI Board Minutes 2011-09-13

Agenda PPI BOARD MEETING

--- 13/09/2011 19:00h CEST ---

Mumble: mumble.piratenpartei-nrw.de

Room: "/international/pirate parties international/board meeting"

Record of the meeting

Mixdown.ogg

1 - ATTENDEES

1.1 - Members of the PPI board

participating: Samir, Pat, Marcel excused: Lola, ThomasG unexcused: Finlay

1.2 - Others

Tom Vymazal (PP-CZ)

2 - PROCEEDINGS

Meeting opened at 19:44 CEST by Marcel Meeting chaired by Marcel Secretary for this meeting is Tom Vymazal Quorum not established with 3 out of 6 board members present. Streaming started: [No] Recording started: [Yes] Postal votes: [No]

3 - REPORTS

3.1 - Short report of the board members

Members of the board shall give a short summary (one minute at maximum) of what happened since the last board meeting or their last report. If something needs more attention, it should be discussed in separate points. Marcel:

• me, Lola, and the Czech Pirates visited Berlin to support the Berlin Pirates' election campaign
• gave a speech at the PP-NZ conference
• created Doodle to finish the full preliminary report (Redmine task #89)
• corrected the mistakes in the Statutes (Redmine task #78)
• visited the PP-CH GA
• analyzed and commented the PPI HQ incorporation deeds
• coordinated the PP-CZ PR about moviehome.cz to be published by the PPs (no reply yet)
• 2x vacation

Samir:

• I don't register what i do.
• Set up a VPS for the Slovenian PP
• can't really recall everything, obviously did email, redmine etc.
• I will go to Paris next week, for a week or so. http://www.openworldforum.org/

Lola (sent by e-mail): Regular work with Redmine and Facebook; visited France and had a meeting with Paul Da Silva; helped PP-KZ with their project "Kazakhstan championship for building websites based on free software"; visited PP-RU General Assembly, opened the meeting on behalf of PPI and was elected to their Federal Board; met Silvan Gebhardt from PP-CH and discussed OP PP Redundancy project - the standardization of all the environments of Pirate Parties, ensuring the data will be protected (Russia is going to participate) Pat:

• Changed ML to pp-leaders@lists... as discussed on last board meeting
• Recieved bank documents during Swiss GA from Jerry + arranged for bank transfer issue
• Published articles on pp-international.net as requested by Board members
• Recieved first draft from Notary secretary (in French), translation to English expected
• currently still short on time, as I'll finish my thesis by next week

Finlay: <not present> Thomas: <not present>

3.2 - Full Preliminary report (due date reached)

Task progress is being tracked in:
Redmine task #89: Extraordinary board meeting
Redmine task #87: full preliminary report (child)
Redmine task #86: transparent bank account (child)
Redmine task #5: Transfer of bank account to new board members
Redmine task #6: Creation of PPI HQ in Brussels
Extraordinary board meeting: Redmine task #89, due date 08/09/2011
Report by Marcel:
I made the Doodle, but not very many people answered it. Task closed.
Full preliminary report (child): Redmine task #87, due date 07/24/2011
From Redmine:
This report includes all initiation data such as for example the board ( raw ) transition data, and executive summaries of it.
Means of distribution: ALL; Social Media, Leaders list, P2P leader contact  Push /and/ Pull methodology.
Report by Marcel:
I will set a deadline for comments on the text written by Samir - two weeks from now. Then the Full preliminary report will be sent.
Pat: Could you forward the text to me, I don't think I gave it a look
Marcel: That's why I suggested the two week period
Pat: Those two weeks are useless for me, I need it now
<Samir is setting the google-doc to private and adding board members' email addresses>
<He was successful>
Marcel: Tell me, how do you want to continue with the document
Pat: I will take a look at it and comment it until next week
Marcel: No problem with that...
Marcel suggests to wait until the next board meeting whether or not the board will decide to send the report in its contemporary state. In the latter case, Samir should be able to send the report on behalf of himself
Samir: The board will look ridiculously in the "latter" case.
Marcel: Well the board would be ridiculous in said case.
Samir: Then it would reflect the reality so everything would be okay.
Transparent bank account (child): Redmine task #86, due date 06/30/2011
Report by Pat:
<didnt catch it>
Samir: Do we have a bitcoin account yet
Pat: No
Samir: It takes five minutes to set up
Pat: I have no objections as long as I have access to it
Samir: I dont want to have access to the account, it's better that you'd do it
Pat: OK
Marcel: Bitcoin account cannot be transparent and that's a problem
Samir: Well some things are just not possible (e.g.: Breathing under water for five hours or a Transparent bitcoin account)
Marcel: We have to obey to the will of the GA
Samir: By law it's not a bank/bank account/currency - we dont have to obey anything
Pat: I'll take the responsibility and will have a look at the GA decision first; if I assume it to be problematic, I'd report it.
Samir: I can provide all the information you want, I am commercially involved with Bitcoin
Pat: Cool!
REDMINE: set due date to now + 1 month
Transfer of bank account to new board members: Redmine task #5, due date 05/24/2011
From Redmine:
Find Jerry's snail mail address and assert that he's not on holidays (so that the signed letter doesn't get sent back to Samir)
Report by Pat:
As stated in introductory report: Recieved bank documents during Swiss GA from Jerry + arranged for bank transfer so that we can fix it, when we'll (Samir+me) in Brussels again
Marcel: Samir, did you get the documents from Lola?
Samir: I did
Pat: Good, just keep them safe and take them to Brussels when we'll incorporate the PPI HQ, then we can fix it right then + there
Samir: Excellent
REDMINE: set due date to now + 1 month
Creation of PPI HQ in Brussels: Redmine task #6, due date 07/24/2011
From Redmine: Meeting with the notary took place during the stay in Brussels. Founders  are Samir, Marcel, Pat, and Lola. The notary should send us draft  documents until June 6. The whole process will take up  to  two months.
Report  by Marcel:
The notary sent the incorporation documents to Pat. We had a look at it, at least I did. What's the next step?
Pat:  I will ask about the english translation again. Before that we should decide anything final, so that all board members have the opportunity to comment.
Marcel: We dont need the official translation to change some parts. We already know about some parts, we want to change. There might be more parts to change once we have a complete translation, but until that time, we should work with what we have.
Pat: I will address all issues that I'm aware of up to then and report back.
Marcel: So you're going to call her? When?
Pat: I'd say tomorrow, because then it's a week as far as I understood, since the official translation has been promised.
Marcel: The board members should send comments if they have some additional  comments.

3.3 - confirmation Slovenian Pirate Party (due date reached)

Redmine task #4, due date 2011-05-26. From Redmine: Lola (till August 23rd) > Find Jerry's snail mail address and assert that he's not on holidays (so that the signed letter doesn't get sent back to Samir) Report by Lola: <not present> Pat: It's about the paper and it has to be done when we're in Brussels.

3.4 - Response to the conference letter by Canada, New Zealand, Portugal and Australia (due date reached)

Redmine task #3, due date 2011-05-28. From Redmine: Samir > A mailinglist for this has been setup some time ago. - Give it some new life ! Report by Samir: No progress, completely silent. Marcel: Any action plan? Samir: I'll just start writing again, but this time using a different tone. Marcel Will you be able to send it out within the next 2 weeks? Samir: Yes, certainly.

3.5 - Contact PP Ireland initiative (due date reached)

Redmine task #14, due date 2011-06-06. From last meeting: Report by Thomas: PP-DE representatives tried to contact the Ireland pirates as well, but no response up to now From Redmine: Postponed to the next meeting in hope of a response. Update in the next meeting (2011-08-16) by Finlay. Report by Finlay: <not present>

3.6 - Anti Copying monopoly term extension campaign (due date reached)

Task progress is being tracked in: Redmine task #43: contact Danish and Hungarian Pirates Redmine task #65: contact the PPs of countries with non-opposing governments Marcel: This campaign failed, so this topic is irrelevant. Samir: The campaign was more of a symbolic engagement. Marcel: Yes, I think that's why we didn't give it much time. REDMINE: Close tasks #43 and #65 and the parent task. Contact Danish and Hungarian Pirates, due date 2011-06-06. From previous meeting: Samir: I have the proper contact data of Denmark now; let's just fix this just after the meeting, get back to me, so we don't postpone it. ( I already got my hands on the proper contact details from Hungary, and Ole is easy to reach. Some things already have been send, but i don't remember what exactly. ) Report by Samir: Contact the PPs of countries with non-opposing governments, due date 07/07/2011 From Redmine: It would be good to ask the PPs in EU member states that are not against the Directive to push for that country's government to oppose the Directive in the Council. Report by Marcel:

3.7 - VPS for PP Slovenia (due date reached)

Task progress is being tracked in: Redmine task #49: VPS for PP Slovenia (child), due date 2011-06-06 From Redmine: The case is resolved. However,i'd like to formally ask the client if i'm allowed to close the ticket. Report by Samir: It's done. I paid for the VPS server myself since other pirates did not deliver. And well, we can't say "no" to them. REDMINE: close the task

3.8 - make Internet GA possible (due date reached)

Redmine task #42, due date 2010-06-10. From Redmine: Pat (till August 4th) > will write a summary to the mail group and add Mikkel Report by Samir: The internet GA was a response to the parties that complained. That's why I set up the mailing list. The complainees did not participate not yet. We will fix that however. Samir: The tasks should be merged (internet GA and complainee letter response). Marcel: Let's make it a child task in Redmine then to the response letter in order to merge it. REDMINE accordingly!

3.9 - Web/Wiki/Wikipedia update (due date reached)

Task progress is being tracked in: Redmine task #46: account creation and task definition & assignment Redmine task #47: information update From previous meeting: REDMINE: Pat (till 4.8.) > will add Lukáš and Marcel as admin to Drupal and assert that they can access it Tom Vymazal: I don't see it redmined anywhere, maybe next time somebody should determine WHERE (which task) should it be redmined to. <- That oughtta help! Account creation and task definition & assignment, due date 2011-05-17 From Redmine: Lukáš defined the changes he wants to perform on the PPI website (task #83). Report by Marcel: I lost the contact with Lukas who was responsible for it. I will try to renew the contact, but in the meantime find someone else for it. We can try to find anyone else by sending an email, as we have the intermediate structure in place. I will keep on working on that. Information update, due date 2011-06-10 Report by Marcel: See task #46.

3.9a - Discussion on Freedom not Fear in Brussels

Samir elaborates that we're basically not allowed to advertise too much there. Marcel sums up: We will not engage in anything at the moment. Samir: I might join anyway and show my face. Marcel: That's always welcome.

3.10 - PPI rights definition (IT) (due date reached)

Task progress is being tracked in: Redmine task #57: Spreadsheet creation Redmine task #58: Write all assets Redmine task #59: Criteria setting Redmine task #60: Asking for competences (child of #25) Spreadsheet creation, due date 2011-06-21 Report by Thomas: <not present> Marcel has no report from Thomas and because the other task depend on this one, he suggests to postpone to the next meeting. <Agreed> Write all assets, due date 2011-06-21 Report by Samir: Criteria setting, due date 2011-06-21 Report by Samir: Asking for competences (child of #25), due date 2011-06-21 Report by Samir:

3.11 - PPI Assets list (due date reached)

Task progress is being tracked in: Redmine task #63: Asking for competences (child of #37) Redmine task #62: Writing of other assets Redmine task #61: Other asset listing Redmine task #64: Parties list REDMINE: Move due dates to +1 month. Add note: It will be done a week after the formalisation. Asking for competences (child of #37), due date 2011-06-21 Report by Samir: Let's do this after the meet-up in Brussels. Writing of other assets, due date 2011-06-21 Report by Samir: Let's do this after the meet-up in Brussels. Other asset listing, due date 2011-06-21 Report by Samir: Let's do this after the meet-up in Brussels. Parties list, due date 2011-06-21 Report by Samir: Let's do this after the meet-up in Brussels.

3.12 - Response to PP-IN request (due date reached)

Redmine task #67, due date 2011-06-21. From Redmine: Pat (4.8.) > send an email towards the original request Report by Pat (or whoever): Not done yet, procrastinated on it due to my thesis. Will address it by 22nd/23rd September. Please extend due date for that period. Samir: I remember this one. Did you recieve the list of contacts from India? Pat: Yes, I did. Marcel: Can you send the list to me also? Pat: Yes, will do. REDMINE: Set the due date to September 23rd.

3.13 - Response to PP-DO request (due date reached)

Redmine task #69, due date 2011-06-21. From Redmine: Marcel will forward the mail to Samir, Samir will do it then. Samir: Done :) Report by Samir: I remember it being done. Marcel: You set the state to 90% done, what does that mean? Samir: 100% is when you received the response. Samir mixed up the PP-DO and PP-CO tasks. He is willing to send the e-mail to the PP-DO right after the meeting.

3.14 - Response to PP-CO request (due date reached)

Redmine task #70, due date 2011-06-21. From Redmine: Marcel will forward the mail to Samir, Samir will do it then. Report by Samir: I remember it being done. Marcel: Can you please forward the mail to the Board? Samir: I'll try to find it and forward it. One moment please. Samir: Found it, forwarding. One moment please. REDMINE: "We are waiting for their response until the next meeting." Samir shall send follow-ups to the response.

3.15 - Correct the mistake in the minutes of the GA (due date reached)

Redmine task (parent) #20, due date 07/22/2011 Task progress is being tracked in: Redmine task (child) #78, due date 07/22/2011 From Redmine: Marcel: There are some mistakes in the current compilation of the statues. In the minutes of the GA there is a mistake in the name of the SAP-13 "deadline to send out amendments" instead of "general assembly quorum". Also SAP-19 word "this" >> "these" <- not reflected. and SAP-20 word "expulsion" >> "exclusion" <- not reflected. From the previous meeting: Report by Marcel: Sorry, didn't do it yet. I'll try to do it till the next meeting. Report by Marcel: The task was resolved by me, but I didnt update Redmine. I will check the status and update Redmine accordingly.

3.16 - Write a job description for a new IT manager applications (due date reached)

Redmine task #66, due date 07/07/2011 From Redmine: Thomas to write 'job description' for applications for IT manager. May not be done for the next fortnight. Ask for volunteers via pp-leaders, etc From previous meeting: Report by Thomas: sorry, draft will be circulated within the board by the end of the week Report by Thomas: <not present>

3.17 - corporate identity (due date reached)

Redmine task #41, due date 07/10/2011 From Redmine: Create mail group and initiate process/first draft Report by Samir: I did not do it. Will do it until the next board meeting.

3.18 - Blanket protection for "secret" African PP in the making (due date reached)

Redmine task #35, due date 08/03/2011 From Redmine: Samir: One day, i'll be transparant about this ;) Report by Samir: It's still ongoing, I can't say more.

3.19 - clear separation of pp-Leaders list and discussion (due date reached)

Redmine task #90, due date 08/16/2011 From Redmine: create clear separation between lists Report by Pat: As stated in the introductory report: Changed ML to pp-leaders@lists... as discussed on last board meeting and informed all members by the introductory welcome message of the ML. Currently the mail address pp-leaders@pp-... forwards to the new ML. In time I will deactivate the old mail group at pp-leaders@pp-... (maybe a month). I updated the task in Redmine and will be closed&finished on 13th/14th of October.

3.20 - pi2pi.{us,org,net,mobi,info,biz} (due date reached)

Redmine task #91, due date 08/16/2011 From Redmine: pass the issue to Collentine Report by Thomas: <not present> Marcel suggests postponing. <Agreed>

3.21 - Streaming (due date reached)

Redmine task #53, due date 09/07/2011 From Redmine: No one has the privileges to do streaming. Investigate further! Report by Finlay: <not present> Marcel suggests postponing. <Agreed>

4 - AOB

Create a new task in Redmine for Pat: Pat should grant Marcel rights to modify the PPI website. Due date 2 weeks from now.

=======================================

Meeting Closed: 21.33 CEST by Marcel. REDMINE: New task for Samir: Make a blog post about the PP fight against canal digitaal. Due date Sept. 27th