Offers GA2014 - Iceland

This is the Pirates in Iceland offer to be hosts of the conference in 2014

DATE

10.-12. april 2015

OFFERING PIRATE PARTY

Pirate Party Iceland

PLACE

Harpa, Austurbakki 2, 101 Reykjavík. Web: harpa.is

Distance and time to the closest train station and airport: Harpa is in postnr. 101 that is in the center of Reykjavik.

Size of the venue (people, m^2): Silfurberg, see harpa.is

Number of chairs and tables available: Over 200

Access for disabled persons: Yes

Details on the sound equipment: Its excellent see webpage. (This is one of :Iceland‘s best concert/conferencehall).

Details on the video equipment:ditto

Details on the electricity setup:ditto

Details on the Internet setup: One of the best in Iceland. Eve Online Fanfest is among the latest customers of Harpa as well as EUWIN 2011 og EABCT 2012. In 2012 Harpa got the MICE Report awards as the best conference house in northern Europe.

Details on the streaming setup: ditto

Wardrobe: Yes

1-2 extra rooms: Yes

Possibility to decorate (e.g. flags, posters): Yes

Catering: There are 3 restaurants in Harpa and about 60 others within a 5 min. walk.

TEAM

Contact data of the project leader: Friðrik Indriðason/Sævar Óli Helgason, frikkind @ gmail .com / kvarkurkvarkz @ yahoo . com, gsm :+354-695138/+354-8487019

Size of the planning team: 2

Size of the team at the location: 8-10

BUDGET

Approx. costs of the conference: ca, 4,5 million isk, about 30.000 eur

Funding possibilities: None at the moment. We are asking for around 200 eur as a conference fee per person

Additional funding concepts: We are working on that. As it stands at the moment none of the biggest firms/corparations in Iceland want to sponsor the conference. All have the same policy of not sponsoring political parties under any circumstances, apart from elections. Some smaller firms might be interested and if we get any money this way the conference fee will be lower.

ACCOMMODATION

Approx. number of hostels/hotels near venue: Over 30

Approx. costs for accommodation for 2-3 days:We are asking Icelandair to put together an offer for all that come. It includes flights from Kastrup in Copenhagen to Reykjavík and back. Plus hotelrooms for two nights near the venue that is 10.-12. Apríl. The cost will propably be around 600 to 700 eur per person.

Approx. living costs in the city of the venue for the time of the conference: At the moment lunch is about 20 eur, dinner is about 40 eur, a cup of coffe abour 3 eur, a pint af beer is about 6 eur. Hotels and hostels costs from 100 eur a night and upwards. A good hotel will cost about 150-200 eur a night.