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Agenda PPI BOARD MEETING

  • --- 07/04/2015 20:30h CEST ---
  • Mumble: mumble.piratenpartei-nrw.de
  • Room: "/international/pirate parties international/board meeting"
mumble://mumble.piratenpartei-nrw.de/International/Pirate%20Parties%20International/board%20meeting/board?title=Piratenpartei%20NRW&version=1.2.0

Minutes of the PPI Board meeting from 2015-04-07

Record of the meeting

1 - ATTENDEES

1.1 - Members of the PPI board

participating: Thomas, Bastian, Marco, Koen, Stathis, Anders (20:39)
excused: Gregory
unexcused:

1.2 - Others

Alternates:
Guests: Weltkater, Macburns

2 - PROCEEDINGS

RoP: http://wiki.pp-international.net/PPI_Board/Rules_of_Procedure
Meeting opened at : 20:38 CET by Koen
Meeting closed at 22:35 CET by Koen
Meeting chaired by Koen
Secretary for this meeting is: all of us
Quorum established with 6 out of 7 board members present
Streaming started: Not possible
Recording started: yes
Postal votes: none

3 Short Reports

  • Very brief
Thomas: only minor administrative stuff, and had some time off
Bastian: Finance update in the Wiki. Assistance organising PPI-oGA , technical support.
Marco: since the last meeting, I sent a call for the donations, and sent it to some members too. I stopped when offerings for hostings arrived, since I suppose we should discuss if accepting that.
Koen : been busy with PP-BE, BE will stay with PPI atm, got a reply from Nikolas and he is will to help on the financial issues from the past
Stathis: Working with PP-GR on some issues I mentioned in our last meeting
Anders: been busy with other stuff besides PPI

4 UN / WIPO / ITU / WSIS / NGOs etc.

second announcement for help will be sent out asap - by Thomas

5 pp-leaders and pp-leaders.discussion - Terms of Use

postponed

6 Online General Assembly

  • aftermath:
Thomas: first oGA ever. Quite a success. Should be repeated in time.
Anders: agrees in general
Marco: although there has been a "thrill" about having a quorum in the afternoon, I think that the GA has demonstrated that members are active and proactive in PPI, and also willing to present motions to advance PPI.
Stathis: fruitful meeting, 16 Parties participated, a second oGA should be held in due time
Bastian: had been suprised about the smooth work, no technical probs. So quite a success.
  • given tasks:
    • Standing Committee
The Assembly of the Members of Pirate Parties International
- regard the statutes of Pirate Parties International,
- consider the exchange of experience among PPI Members among of top priorities for the PPI,
- striving to create more opportunities for Member involvement into PPI day to day business,
- whereas we must develop our common operating capacity,
- wishing to expand the organisational oversight over PPI,
decides the following:
The Board is given the duty to take the necessary steps in order to establish a standing committee infrastructure within PPI.
At least, the following committees are to be established:
  • standing committee on public and press relations, elections and campaigning.
  • standing committee on new parties
  • standing committee on INGO relations
  • standing committee on PPI budget, oversight, transparency, finances and fund raising,
  • standing committee on common political program.
Each ordinary member of PPI may have at least one seat in all of the standing committees. This includes one standing member and up to two deputies. The Board of PPI should take committee recommendations into consideration, when making decisions.
Each standing committee should convene two to four times per calender year on a regular basis.
Every standing committee should have a support of a PPI board member who is responsible for it.
All committees will have at least one meeting prior to the Warsaw conference 2015.
  • Committees
  • standing committee on public and press relations, elections and campaigning.
  • standing committee on new parties
  • standing committee on INGO relations
  • standing committee on PPI budget, oversight, transparency, finances and fund raising,
  • standing committee on common political program.
Thomas proposes a working meeting for establishing the basic rules for the committees and we as board members should be resonsible for one committee and a vice as well
Koen will sent out the mail to the members
    • Implementation of online eDemocracy system
The PPI General Assembly should commit to the implementation of an online eDemocracy system with the powers of a GA, as stated in the Statutes, XI.4 (http://wiki.pp-international.net/Statutes#XI._Voting).
The Board is given the duty to take the necessary steps in order to implement that system before 30.06.2015.
LQFB is run by Nuno - Italy might help out
http://www.polleverywhere.com is a smooth system too. Very easy to manage.
Loomio - Nuno
Adam Ernest - FollowMyVote http://followmyvote.com - Based on blockchain security and transparancy.
https://agoravoting.com - open source
http://democracyos.org/ - (Argentina)
https://www.airesis.it
Marco will take over and will provide us with the necessary information to move forward

7 Financial Issues

http://wiki.pp-international.net/Finances
Koen : Will work on the TRIODOS account and contact Nicolas

8 Server

Gregory gives the history for the last month. The deadline for donation is not yet reached. (April 30th)
Gregory will create a pledge on pledgebank (pledgebank is now closed https://www.mysociety.org/2015/01/28/goodbye-to-some-old-friends/ ) somewhere.
postpone to 31.03.2015 so even decisions from the online General Assembly might taken into account?
Bastian will take care of it atm to secure the data and keep "the" server alive, technical issues and further structure of the IT to be resolved later on, the offer from Catalunya will be taken into account. A overall solution ought to be availabe by the GA in Warsaw in July 2015.
Thomas and Gregory will take care about the overview about the tech-stuff. To be collected in some secure environment. --> an internal dashboard has to be established so the documention is done in full.

9 Scheduling board meetings

Marco has to exit at [21:18]

  • Proposal:
  • one regular meeting within a month, working meeting as well if necessary.
First Saturday in the month for regular board meetings: alternating 10:00 and 18:00 CEST/CET.
For working meetings, each third Tuesday 20:30 CEST/CET is preferred and provisionally scheduled.
  • 21.04.2015 20:30 CEST - working meeting for standing committees
  • Next board meeting: 02.05.2015 18:00 CEST as Bastian and Thomas are in Warsaw due to PPI GA matters
Unanimously so decided
Stathis left the meeting [21:24]

10 AOB (being urgent)

  • ./.

11 non public part of the meeting

Marco back at [21:46]

===================================================
Next Meeting: Saturday 2015/05/02 18:00 CEST
Meeting Closed: 21.35 CEST by Koen
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