PPI Minutes 2024-06-18

Agenda PPI BOARD MEETING

--- 18.06.2024 14:00 UTC/16:00 CEST ---

Audio recording: https://owncloud.ag-technik.de/s/NC9sQAjLPdcq56P

Video: https://jitsi.pirati.cz/PPI-Board

1 - ATTENDEES

1.1 - Members of the PPI board

participating:

excused: Keith (monitoring the minutes live), Alexander, Bastian

unexcused: Mlemt, Maycow, Julian

Quorum: present

1.2 - Others

Alternate Board Members:

participating:

excused: Thomas

unexcused: Raman, Carlos

Guests: Numero6, PiratesOnAir

participating:

2 - PROCEEDINGS

RoP: https://wiki.pp-international.net/wiki/index.php?title=PPI_Board/Rules_of_Procedure

Meeting opened at 14:05 UTC by Bailey

Meeting chaired by Bailey

Secretary for this meeting is everyone

Quorum established with 3+1 alternate out of 9 board members present.

Streaming started: https://piratesonair.net/live-stream/

Recording started: 14:05 UTC

Postal votes: none

Votes delegated (§5 Votes (5. 3.) ROP): Thomas

Notes on meeting process: none

3 - APPROVAL OF THE MINUTES

Motion
Do we approve the minutes?
https://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2024-05-28
Yes : Thomas, Gregory, Bastian
No :
Abstain : Bailey
Result: Minutes are accepted

4 - REPORTS

4.1 - Short reports of the board members 1)

Board

• Gregory Engels: PPEU Election was given. Dissappiointing results. PPDE lost its seat, PPCZ lost 2 seats

• Keith Goldstein: I am following on the pad, but not on audio. I put up a few more blog posts and have another one based on a short report from Carlos who attended the UN Metaverse Day. I attended the Pride I hope that we can discuss today sending PPI delegates to the upcoming PPEU meeting, because it sounds like there will be a lot of soul searching and PPI should express a voice about the future of PPEU. I know many of our members represent PPEU countries, but we should send representatives who will speak on behalf of PPI. I nominate myself to attend, but I probably cannot be present the whole time, so we should have more than one person. I also would like to get access to our Twitter. We had discussions before about creating a proper backup admin based on a sim, which is important. However, I do not have access to share our social media.

• Bailey Lamon: Apologies for not being present at the last 2 meetings. As you know we had a few social media meetings and I drafted up a set of social media guidelines that we can use as guidance for new page admins, etc. I attended a couple of online Pirate gatherings including the Pride one this past weekend which was organized by USPP. I also finally got into our PostFinance account so after today's meeting I'll hang around after with Gregory and Bastian to do all the things I need on my end to give Bastian full access. I *might* be able to attend the PPEU meeting or parts of it, depending on when it is. Btw for a while there I wasn't receiving any emails, pretty sure it was an issue with Thunderbird but it seems to be working now (I have no idea what changed). I also couldn't get onto the wiki or any PPI site during that time, but now it's fine. Weird.

• Alexander Isavnin: excused

• Sebastian Krone:

I have monitored the PPI technology as I do every day.

All patches are up to date. All systems are running smoothly.

I have asked to see the data processing contract several times (data processing by a processor Art. 28.3 GDPR) regarding our Discourse hosted by Stefan Thöni that we use. When will this happen?

I no longer have access to our bank, this has now been blocked as the release has been missing here for weeks :-(

I will put the amount aside for urgent payments.

There are other unpaid bills since last year.

I have not received any bank statements either.

These are very unpleasant and depressing circumstances.

As far as the PPI association is concerned, the notary's office is waiting for the minutes of the founding meeting, which can take place online. But nothing has happened here yet either.

I have set up the technical requirements for the professional security of our social accounts: SIM card, secure e-mail accounts, secure website. Unfortunately, I have still not received any data.

During my research, I also discovered a PPI LinkedIn account.

--> Admins: Bastian, Thomas. Bailey, Gregory Keith

• Mlemt: not present

• Maycow Toledo: not present

• Julian Häfner: not present

• Mia Utz: not present

Alternates:

• Raman Ojha: not present

• Carlos Polo: not present

• Thomas Gaul

Back from Rehab after having had a stroke

5.1 - Proposals

PPEU - upcoming Council meeting, who will represent PPI?

- 16th Council Meeting June 23rd, 2024 at 11:00am CEST, Online

https://wiki.ppeu.net/doku.php?id=16th_council_meeting_2024

Proposal Keith and Bailey will represent PPI depending who might be able to attend.

Bastian ill attend as well.

5.2 - Working Groups Update

AI

next meting 19:00 UTC 2024-06-19

SCENE

Last meeting:

there was no meeting since the last one. Bailey added "social media giodelines" suggestion to continious minutes.

Bastian: it is a problem that we are already loosing our credentials. We tried to get access to FB and so on. We have to sort it out.

Bastian: we have "social media credencials" storage, but not all medias are present there

Keith: FB is not an issue, we have access and list of admins, Twitter is an issue.

Gregory: Bailey had this, i may have it. I have admin access for Telegram channel, i have admin rights to Instagram. If something is missing, let's go find it. We are working on modifying page ownership to FB page, to link it to Instagram, i will make an update later

Bastian: we need possibility to have a recovery process for credencials. We may need to have Pro account in Twitter. We need to secure all other "professional accounts".

Gregory: Ok, I'm in Twitter, have found the password and remembered the registered phone number that is attached to the account.

Update:

Bastian: We have a PPI mobile number now (SIM card) to be used for the registration of accounts, and that can stay with the board.

5.3 Economic Update

• Treasurer Report:

see Bastian's report

Postfinance:

5.4 ECOSOC/UN

Let's recheck our official registered contacts at ECOSOC and be sure somebody reads announcements and suggests actions, like presenting or submitting policy papers.

These are our contacts.

5.5 PPI HQ update

The new statutes for the new organisation is being prepared.

Bastian and Thomas will organize stuff.

6 AOB - Any other business

From last meeting:

Bastian: We have some board members who has never attended any.

Gregory reads articles related to vacanting seat of the inactive board member. Art XIII(8)

Gregory: let's write a warning e-mail (maybe with suggestion to voluntary resignation) and do this next time.

Let's check statistics and discuss it on Wire

waiting for Keith if he recieved any answers. --> next board meeting - we will vote upon it.

Pirate Beer: next meeting #date and time - everybody is entitled to invite for it. The current proposal will be added to the minutes after the meeting - on 2024-06-29 might be the upcoming pirate beer.

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Tuesdays every 3 Weeks, rotating between 9:00 UTC, 14:00 UTC and 20:00 UTC

• Next Board Meeting: 09 July 2024 20:00 UTC

• Meeting Closed: 14:47 UTC by Bailey