From PPI
- Agenda PPI BOARD MEETING
- --- 06.08.2024 14:00 UTC/16:00 CEST ---
- Audio recording: https://owncloud.ag-technik.de/s/qzp4kWdkNWjsgfr
- Video: https://jitsi.pirati.cz/PPI-Board
Record of the meeting
1 - ATTENDEES
1.1 - Members of the PPI board
- participating: Bastian, Bailey, Gregory, Keith, Alex, MToledo (since 14:40)
- excused: Mia
- unexcused: Mlemt, Julian
- Quorum:
1.2 - Others
- Alternate Board Members:
- participating:
- excused: Thomas
- unexcused:
- Guests:
- participating: PiratesOnAir, Numero6, LucyPPUK
2 - PROCEEDINGS
- Meeting opened at 14:07 UTC by Gregory
- Meeting chaired by Gregory
- Secretary for this meeting is everyone
- Quorum established with 5 out of 9 board members present.
- Streaming started: ? https://piratesonair.net/live-stream/
- Recording started: yes
- Postal votes: non
- Votes delegated (§5 Votes (5. 3.) ROP):
- Notes on meeting process:
3 - APPROVAL OF THE MINUTES
| Motion | |
|---|---|
| |
 Yes : Alexander, Gregory, Bastian, Bailey, Keith
| |
 No :
| |
 Abstain :
| |
|
The following are the minutes from the postponed meeting. https://etherpad.pp-international.net/p/bm-2024-07-30-gabl08s
4 - REPORTS
4.1 - Short reports of the board members 1)
Board
- Gregory Engels: Not much to report.
- Keith Goldstein:
- I reviewed and sent UN ECOSOC meeting updates. I communicated with our reps in New York and Geneva. I should go to Geneva soon to get my pass. I want us to set up a crowdfunding campaign or funding mechanism to sponsor UN visits and conferences. I met last weekend with Alex Kohler, and we also discussed Pirate Security, Think Twice, and UN conferences. We have an issue that we need to motivate our leaders. I am getting the Ecosoc mails again that were being directed to co-chairmen. Even though I updated the email to the board they are still arriving there, but I will forward them anyway to the FB UN group and Ecosoc email list.
- Bailey Lamon:
- Not a whole lot to report either. Attended the last Pirate Beer - probably need to add additional time-slot that is more comfortable for Europeans. There is a Toronto based Ukraine-Solidarity Group, that organized a meeting with Ukrainian activists, to which I was invited, but it will be rescheduled, due to last minute cancelation.
- Alexander Isavnin:
- Regular news streams by PPRU, still obseving and criticizing Russian Internet Voting, commenting Youtube throttling developing in Russia as long as other uprising digital restrictions, nothing to report on global level
- Sebastian Krone:
- I have monitored the PPI technique as I do every day.
: All patches are up to date. All systems are running smoothly. : We had some problems with DDOS and blog attacks again.
- I have asked several times to see the data processing agreement (data processing by a processor Art. 28.3 GDPR) regarding our Discourse hosted by Stefan Thöni, which we use. When will this happen?
- Keith: I wrote a contract, sent it to Stefan, received comments from him, revised the contract and sent it back, wrote him a reminder again and have received no response. I am tired of this issue. It should be relatively simple to install another instance of Discourse if necessary. If this is an issue then I recommend we do so. If someone else would like to write to him to solve the issue that would be great.
- I finally have access to our bank accounts and have immediately added the missing data for 2023 and 2024 to the Finance section of the PPI wiki.
- As far as the PPI association is concerned, the notary's office is waiting for the minutes of the founding meeting, which can take place online. But nothing has happened here yet either.
- There is a situation when board members change, we don't know who has access. So we have to create a special environment to secure access.
- So I have created the technical requirements for the professional security of our social accounts: SIM card, secure email accounts, secure website. Unfortunately, I still haven't received any data.
- Mlemt:
- not present
- Maycow Toledo:
- not present
- Julian Häfner:
- not present
- Mia Utz:
- excused
Alternates:
- Raman Ojha:
- not present
- Carlos Polo:
- not present
- Thomas Gaul
- not present
5.1 - Proposals
5.2 - Working Groups Update
- AI:
- LucyPPUK: there was not much progress since last meeting
- Alex: Around what time should we have the meeting.
- The next meeting will be the 18th of August, Sunday at 18:00 UTC.
- UN Working Group:
- no meeting happened, communication is ongoing in the FB chat group.
- Keith: We can schedule an event in anticipation of one of the events below, especially if someone can attend. We could then use that meeting to formulate a statement.
- SCENE
- Nothing happend, was waiting for Gregory's responce to schedule meeting with his attendance. Let's doodle time of next meeting.
5.3 Economic Update
- Treasurer Report:
- https://wiki.pp-international.net/wiki/index.php?title=Finances
- Work on the quarterly reports Q1 & Q2/2024.
- We need money!
5.4 ECOSOC/UN
- IGF registration is open. (Riyadh, Kingdom of Saudi Arabia, 15-19 December) - Alexander may be will be going if funding can be secured.
- The Summit of the Future will take place in New York on 22-23 September.
- https://www.un.org/en/summit-of-the-future
- Committee on the Elimination of Racial Discrimination (CERD)
- The CERD will hold its 113th session from 5 to 23 August, at the Palais Wilson, Geneva, Ground Floor, Conference Hall.
- https://www.ohchr.org/en/treaty-bodies/cerd
- NGOs can submit statements, instructions are here: https://www.ohchr.org/en/treaty-bodies/cerd/information-civil-society-ngos-and-nhris
- The following are instructions for submitting the statement: https://tbinternet.ohchr.org/_layouts/15/treatybodyexternal/Download.aspx?symbolno=INT/CERD/INF/7827&Lang=en
5.5 PPI HQ update
- Bastian:
- Planning for the new PPI headquarters is finally progressing.
- Hopefully I will be able to report the completion of the foundation at the next board meeting.
6 AOB - Any other business
- Absent Board Members
- Keith I sent the following email to the board email as well as a personal email bcc for each board member. It could be that the members are forwarding the emails to Gmail or another email service and they are filtering into spam. Please try to reach these missing members (Mlemt, Julian, MToledo) on another channel. However, if there is no response from them whatsoever, then I believe we have no choice but to request they be replaced.
Dear Board,
I was asked at today´s board meeting to send a message to remind everyone that occasional attendance and participation is required of board members. If a board member is not able to attend they need to let us know, and if such a situation is permanent or enduring then they should relinquish their seat temporarily or permanently to allow an alternate to fill in. According to the Art XIII(8), we are supposed to remove board members who do not attend for 3 months (full quote below).
Some of you have not attended in more than 3 months, and so it is important that you notify us before the next board meeting if you intend to remain on the board.
It is perfectly acceptable that members cannot attend every meeting. However, it is important that we attend some of the meetings and at the least inform the board by Wire, email, or otherwise when we cannot attend. We very much appreciate the participation of all of our board members, and we hope that you are all able to contribute to the board even if it is difficult to attend all of the meetings. If anyone is having trouble attending meetings but still would like to participate otherwise, please let us know.
I have included a personal email in bcc, just in case for some reason any of you are not getting the board emails. If so, please let us know. I do not have an additional email for Mlemt, Owen Richardson.
On behalf of the board,
Keith
| Motion | |
|---|---|
| |
| After the period of three month absence, in accordance with the PPI Statutes Art. XIII(8) the seats of the following Board Members are being declared vacant: Mlemt, Julian Häffner, Maycow Toledo | |
| Yes : Gregory, Keith, Bastian, Alexander
| |
| No :
| |
| Abstain : Bailey
| |
|
- Keith will contact Mlemt (Owen Connor Richardson), Julian Häffner, Maycow Toledo to inform them by e-mail and known social media, to let them appeal
AOB:
- Bastian: 09:00 UTC is not a good time. 20:00 UTC or 14:00 UTC are better. Lets alternate between the later two.
- Bailey: I support this.
- Alex: I will not object this, but those times are not perfect for everyone around the globe. As a reminder, we trying to treat all time zones equaly.
| Motion | |
|---|---|
| |
| alternate the board meetings between 14:00 UTC and 20:00 UTC. | |
| Yes : Alexander, Bastian, Gregory, Bailey, Keith
| |
| No :
| |
| Abstain :
| |
|
AOB2: AI working Group - How about a AI Workshop, at a time that is suitable for Keith?
- Keith: it was idea about developing Pirate Texts Corpus, and list of sources on the web, and using tools, and more, and more... I'd be happy to do such workshop, i'll will write an e-mail with instructions etc.
- ===================================================
- Tuesdays every 3 Weeks, rotating between 9:00 UTC, 14:00 UTC and 20:00 UTC
- Next Board Meeting: 20.08.2024 14:00 UTC ( two weeks from today, because this meeting had been postponed, and we sticking to the already scheduled dates.)
- Meeting Closed: 14:54 UTC by Gregory
