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Agenda PPI BOARD MEETING
--- 09.07.2024 20:00 UTC/22:00 CEST ---
Audio recording: https://owncloud.ag-technik.de/s/NC9sQAjLPdcq56P
Video: https://jitsi.pirati.cz/PPI-Board

Record of the meeting

1 - ATTENDEES

1.1 - Members of the PPI board

participating: Bastian, Keith, Bailey, Alexander
excused: Gregory
unexcused: Mlemt, Maycow, Julian, Mia
Quorum: present

1.2 - Others

Alternate Board Members:
participating: Thomas
excused:
unexcused: Raman, Carlos
Guests:
participating: PiratesOnAir, Numero6, dominik983

2 - PROCEEDINGS

RoP: https://wiki.pp-international.net/wiki/index.php?title=PPI_Board/Rules_of_Procedure
Meeting opened at 20:02 UTC by Keith
Meeting chaired by Keith
Secretary for this meeting is everyone
Quorum established with 4+1 alternate out of 9 board members present.
Streaming started: https://piratesonair.net/live-stream/
Recording started: 20:02 UTC
Postal votes: none
Votes delegated (§5 Votes (5. 3.) ROP): Thomas
Notes on meeting process: Some comments from the last meetings are included as reference. They are italicized.


3 - APPROVAL OF THE MINUTES

Motion
Do we approve the minutes?
https://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2024-06-18
Yes : Thomas, Bastian, Keith, Bailey
No :
Abstain : Alexander
Result: Minutes are accepted


4 - REPORTS

4.1 - Short reports of the board members 1)

Board

  • Gregory Engels: excused

The other blog was about PPI events, including this meeting, Pirate beer: https://pp-international.net/2024/06/review-of-june-18-2024-board-meeting-pirate-beer-on-june-29-next-board-meeting-on-july-9/ I attended a couple additional improptu Pirate beer events, and the AI working group. I presented a project that I am working on to scrape websites that mention Pirate political movements, which we could use to create models that describe the various types of work that Pirates do. I discussed doing a workshop where we all got together with our computers and learned how to scrape websites and social media comments with Python.

  • Bailey Lamon: After the last board meeting, I met with Gregory and Bastian to set up Bastian's PostFinance access. Also attended the AI meeting and the PPEU council meeting as a delegate for PPI. Both went well, in my opinion. AI meetings are now taking place the second Thursday of every month (it was every third Wednesday before).
  • Alexander Isavnin: Been busy with local IT and rights issues (political court cases, preparing for e-voting this autumn), nothing to report on International level
  • Sebastian Krone:
I have monitored the PPI technology as I do every day.
All patches are up to date. All systems are running smoothly.
We had some problems with DDOS and blog attacks
I have asked to see the data processing contract several times (data processing by a processor Art. 28.3 GDPR) regarding our Discourse hosted by Stefan Thöni that we use. When will this happen?
I still don't have access to our bank and have tried to get a new password (by mail) because it doesn't work online if you don't have a Swiss cell phone
I will put the amount aside for urgent payments.
There are other unpaid bills since last year.
As far as the PPI association is concerned, the notary's office is waiting for the minutes of the founding meeting, which can take place online. But nothing has happened here yet either.
I have set up the technical requirements for the professional security of our social accounts: SIM card, secure e-mail accounts, secure website. Unfortunately, I have still not received any data.
There is a situation when board members change, we don´t know who has access. This is why we need to create a special environment to save access.
  • Mlemt: not present
  • Maycow Toledo: not present
  • Julian Häfner: not present
  • Mia Utz: not present

Alternates:

  • Raman Ojha: not present
  • Carlos Polo: not present
  • Thomas Gaul: nothing to report

5.1 - Proposals

PPEU - Council meeting took place. Bailey attended.
Bastian: For handling PPEU. I am disappointed, because they needed to elect chairs and nothing else. I think we should try to make it work better. PPEU is a very important entity. I feel that nothing is happening now. Maybe we can influence how they move forward. If they only have 4 board meetings per year and then secret meetings it is not a process, it is backwards. Maybe we can ask PPEU to make it better. I am disappointed with the council meeting. In the future we need to do it differently. PPEU did not do anything to support the elections in the EU. This is not the way we should...
Bailey: It went well. They accomplished what they set out to accomplish. It was a shorter meeting than what we are used to, where we are discussing other stuff besides elections. People were feeling a bit burnt out since European elections just happened. Now that they did elect a new chair and vice chairs, perhaps this can be a fresh start for PPEU. I did tell them that PPI is here and we are here to support them and collaborate. Maybe we can have a joint meeting. PPI is an observer, so we are not participating in the voting. Hopefully we can collaborate. There is no way to go but forward.
Bastian: We are just an observer, we have no right to vote, but we have the right to speak and submit mothions. We need to demonstrate that PP[I, EU] are important entities. We need to to this actively.
Keith: Do we need to submit a proposal/letter to new PPEU Board?
Bailey, Bastian: Good idea

5.2 - Working Groups Update

AI
next meting 19:00 UTC 2024-07-11
We need to confirm the time, but it may be 1900.

:Alexander: such time is a bit uncomfortable for PPRU, we have our weekly streams at exact time

:Keith: next meeting should be like a workshop, we need to send announcements
Bastian: I think if they wanted to develop tools, then we need more capacity for the server. I asked one meeting about a month ago, give me the requirements that you need to see if we need to set up a server. I never received an answer. PPI can support it, but this is not the way. We need requirements for the technical requirements. You cannot develop AI tools on a ... We want to support it, but if we want to support it then we need details.
Alexander: At a starting level we can start on our personal computers. We could formalize which resources do we need. We might be needing a server account and additional social accounts for subscribing and scraping.
Bailey. I found the pad, and I confirm that we are doing every 2nd Thursday of the month, and it will be 1900 UTC.
SCENE
Last meeting:
there was no meeting since the last one. Bailey added "social media giodelines" suggestion to continious minutes.
Bastian: it is a problem that we are already loosing our credentials. We tried to get access to FB and so on. We have to sort it out.
Bastian: we have "social media credencials" storage, but not all medias are present there
Keith: FB is not an issue, we have access and list of admins, Twitter is an issue.
Gregory: Bailey had this, i may have it. I have admin access for Telegram channel, i have admin rights to Instagram. If something is missing, let's go find it. We are working on modifying page ownership to FB page, to link it to Instagram, i will make an update later
Bastian: we need possibility to have a recovery process for credencials. We may need to have Pro account in Twitter. We need to secure all other "professional accounts".
Gregory: Ok, I'm in Twitter, have found the password and remembered the registered phone number that is attached to the account.
Update:

Bastian: We have a PPI mobile number now (SIM card) to be used for the registration of accounts, and that can stay with the board.

Bailey: We have not had a meeting and we are not planning on one soon.

These are the social media guidelines: https://pp-international.net/2024/06/social-media-guidelines/

We discussed the accounts that we have and the accounts that we would like to create.
Gregory has access to X, but Bailey is having problems connecting.

5.3 Economic Update

  • Treasurer Report:
see Bastian's report
Postfinance:

5.4 ECOSOC/UN

Let's recheck our official registered contacts at ECOSOC and be sure somebody reads announcements and suggests actions, like presenting or submitting policy papers.

These are our contacts.
Keith: I updated the ECOSOC UN email to our board email from the cochairmen meeting.
Bastian: If you get me the email header, when you get an email that was not accepted. Gmail is not a good idea. We could provide another email account. I think we could use a safe account just for the authorities or whatever. We need to know what we are expecting to receive.

5.5 PPI HQ update

The new statutes for the new organisation is being prepared.
Bastian and Thomas will organize stuff.
nothing new

6 AOB - Any other business

From last meeting:
Bastian: We have some board members who has never attended any.
Gregory reads articles related to vacanting seat of the inactive board member. Art XIII(8)
Gregory: let's write a warning e-mail (maybe with suggestion to voluntary resignation) and do this next time.
Let's check statistics and discuss it on Wire
waiting for Keith if he received any answers. --> next board meeting - we will vote upon it.
Maybe if you are connected with someone we should reach out to them there and we can start passing the message.
We should reach out to the leaders of the party from the board member who has been absent to make sure that we do not create bad feelings and we can ensure that they got the message.
Pirate Beer: next meeting #date and time - everybody is entitled to invite for it. The current proposal will be added to the minutes after the meeting - on 2024-07-27 might be the upcoming pirate beer.
Bailey: the next Pirate Beer need to be checked in planned schedule
Keith: We need start discussing next GA
Bailey: December or January, We should also discuss whether it will be a physical meeting.
===================================================
Tuesdays every 3 Weeks, rotating between 9:00 UTC, 14:00 UTC and 20:00 UTC
  • Next Board Meeting: 30 July 2024 09:00 UTC
  • Meeting Closed: 20:56 UTC by Keith


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