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The Pirate Parties International calls for offers to host the annual PPI General Assembly.

  • The deadline for offers is November 30th 2010.
  • The PPI conference should take place in the 1st or second quarter of 2011 (January - June 2011)
  • Contact persons responsible for the conference planning are Gregory Engels and Jerry Weyer who can be contacted at co-presidents@pp-international.net.

Completed offers can be sent to board@pp-international.net and will be published on this page. The board will announce it's decision after the deadline has expired.

Requirements

These are the requirements that we ask from an offeror. Points under "requirements" are mandatory. You can always add more information to your offer!

Date

Info:

  • Conference will take place on a week-end.
  • It will last for 2 days (Saturday/Sunday).
  • The first day (or most of it) will be reserved for speeches/presentations/socializing.

Requirements:

  • Date of the conference

Bonus:

  • Social events planned before/after Saturday/Sunday

Offeror

Info:

  • Your party does not not need to be a member of the PPI.
  • Countries from every continent can deposit an offer.
  • Regional or local parties can deposit an offer.

Requirements:

  • Name of the Pirate Party planning the conference

Place

Info:

  • Accessibility:
    • Easily accessible via public transport
    • International airport and train station close-by
    • Adress must be found by GPS/Navi
    • Parking spots close-by
  • Venue:
    • Size: place for 100-150 people
    • Chairs for 100-150 people
    • Tables for the majority of the people
    • Access possible for disabled persons
    • Sound: at least 3-5 Microphones, Speakers, Mixer, Sound-Operator. Microphones must be able to be used by the audience.
    • Video: beamer/screen necessary, must be big enough to read from the last rows of the venue
    • Facilities
    • Electricity: must handle beamer, light, and use of laptop from the majority of the guests. Plugs available for a maj. of the seats.
    • Internet access for all guests. Must be reliable and fast (streaming)
    • Streaming: audio streaming of the entire "official" part of the conference is a must, video streaming highly suggested
    • Catering is not a must. However information on local restaurants/malls is a minimum.

Requirements offer:

  • Acessibility:
    • Address of the venue
    • Distance (km) and time of the closes train station and airport
  • Venue:
    • Size of the venue (people, m2)
    • Number of chairs and tables
    • Access for disabled persons?
    • Details on the sound equipment
    • Details on the video equipment
    • Facilities?
    • Details on the electricity setup
    • Details on the internet setup
    • Details on the streaming setup

Bonus:

  • Acessibility:
    • Possibility to put up signs on public places with directions around the venue
  • Venue:
    • Pictures of the venue
    • Stage in venue
    • Wardrobe
    • 1-2 extra rooms (e.g. for press, organization team)
    • Possibility to decorate (e.g. flags, posters)
    • A lot of plugs
    • Video streaming possible (big bonus), including beamer content
    • Catering
    • Many journalists present on the spot

Team

Info:

  • At least one local project leader, easily reacheable by phone/e-mail.
  • Team of at least dedicated 10 people to plan the conference
  • Team of at least 20-25 people over the week-end on location

Requirements:

  • Contact data of project leader.
  • Size of planning team
  • Size of on location team

Bonus:

  • The more people the better.

Budget

Info:

  • No maximum Budget

Requirements:

  • Approx. costs of the conference (total and summary detail)
  • Funding possibilities (e.g. local/regional/national funding by the authorities or privat organizations)

Bonus:

  • Additional funding concept (like possible sponsors, public funds that can be used, etc)

Accomodation

Info:

  • Hotels/hostels nearby
  • possibility of staying overnight at the venue

Requirements:

  • Approx. number of hostels/hotels near venue
  • Approx. costs for accomodation for 2-3 days

Bonus:

  • Transport hotel/hostel to venue
  • Approx. living costs in the city of the venue (e.g.

Template

You can use this template to sent in your offer. You can of course add to or modify the template if you have additional details about your offer. 

 DATE
 
 Date of the conference: (can be a list of alternatives)
 
 OFFEROR
 
 Your name: (Pirate Party)
 
 PLACE
 
 Address of the venue: 
 Distance and time to the closest train station and airport:
 
 Size of the venue (people, m2):
 Number of chairs and tables available: 
 Access for disabled persons?: Yes/No
 Details on the sound equipment:
 Details on the video equipment:
 Details on the electricity setup:
 Details on the internet setup:
 Details on the streaming setup:
 
 Wardrobe? : Yes/No
 1-2 extra rooms?:
 Possibility to decorate (e.g. flags, posters)?
 Catering?:
 
 TEAM
 
 Contact data of project leader: (Name), (e-mail adress), (telephone number)
 Size of planning team:
 Size of on-location team:
 
 BUDGET
 
 Approx. costs of the conference: (total and summary detail)
 Funding possibilities:
 
 Additional funding concepts:
 
 ACCOMODATION
 
 Approx. number of hostels/hotels near venue: 
 Approx. costs for accomodation for 2-3 days:
 
 Approx. living costs in the city of the venue for the time of the conference:

Offers

F.A.Q.

Here we collect some questions and answers that were asked to the Board concerning the conference offers (summarized and anonymous).

  • Q: "I'd like to inquire, whether the existing nearby airport is sufficient to your needs: we would be planning to arrange the meeting at a medium-size local airport."
    • A: International guests have to be able to reach the location of the conference without too much trouble. We don't necessarily require an international airport right next to the venue, but the nearest airport should at least be connected to an international hub, so that international guests don't have to change planes too often.
  • Q: "I could read: "No maximum Budget " Does that mean that you do offer no Budget at all or that you don't want to set any limit at planning time?"
    • A: We don't want to set a budget limit at this time. Offerers should include any form of funding they can provide in their offer; support by the authorities, third parties, regional funding etc. At the end we will decide on an offer also based on how realistic it is that we can get the budget, so the more funding possibilities you offer the better the chance are for your offer to be successful.
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