PPI Minutes 2015-05-23

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Agenda PPI BOARD MEETING

• --- 23/05/2015 10:00h CEST ---

• Mumble: mumble.piratenpartei-nrw.de

• Room: "/international/pirate parties international/board meeting"

mumble://mumble.piratenpartei-nrw.de/International/Pirate%20Parties%20International/board%20meeting/board?title=Piratenpartei%20NRW&version=1.2.0

Minutes of the PPI Board meeting from 2015-05-23

Record of the meeting

• Audio recordings http://archive.org/details/PPIBoardMeeting20150523

1 - ATTENDEES

1.1 - Members of the PPI board

participating: Bastian, Thomas, Marco, Gregory

excused: Stathis,

unexcused: Koen, Anders

1.2 - Others

Alternates:

Guests:

2 - PROCEEDINGS

RoP: http://wiki.pp-international.net/PPI_Board/Rules_of_Procedure

Meeting opened at : 10:32 CEST by Thomas

Meeting closed at 10:52 CEST by Thomas

Meeting chaired by Thomas

Secretary for this meeting is: all of us

Quorum established with 4 out of 7 board members present

Recording started: yes

Postal votes: none

3 GA 2015

• From the previous meeting

Location in Poland, Warsaw is no longer available. Plan B had been visited by Bastian and Thomas.

Plan B: Łódź has been the proposal - (a University) - the place is usable. Got a quick Internet connection. Multimedia is available.

Bastian: we should ask Milano pirates first, if their offer is still standing.

Gregory: we also could cancel the whole GA and reopen the tender proccess.

Bastian: it is not really a problem to go to Lodz for those who already have booked their flight to WAW. We should wait, if Milan is available, but we could also find some other location in WAW (but it would not be easy).

http://wiki.pp-international.net/Offers_GA2014_-_Italy

• Options:

Milano (even on a different date, but same location)

Lodz (same date, but different location)

Open call for hosting again with a new date (reopen)

Accept the additional cost for Warsaw as a location and raise the money (i.e. with the help of our members and sponsoring opportunities)

See below #PS15

estimated costs for Lodz 2-3,000 €

mentioned costs for Milano up to 2,000 €

additional costs for Warsaw ~1000€ (making it 2000€ total)

Strawpoll (approval)

Opt1 Milano: Thomas, Marco, Gregory

Opt2 Lodz:Marco, Bastian, Thomas

Opt3 reopen: Gregory, Stathis, Thomas

Opt4 Warsaw: Gregory, Marco, Bastian

Opt 5 --> see #PS15

Marco will check for the availability of the location in Milano

Remarks by Bastian:

We scouted Lodz and find out that scouting is mandatory.

Lodz is a good location, but a 2 hrs ride with train from Warsaw.

Lodz costs about 1,000 – 2,000 EUR more than the original offer.

• Marco leaves at 21:24 CEST

Motion from Gregory:

Postpone the decision until this Saturday and ask our members in the meantime, in fact everybody on pp-leaders list, since our members would be the ones to travel to whereever the GA will be, so their opinion is relevant.

Vote:

Yes: Gregory, Stathis, Thomas

Nay:

Abstain: Bastian

The motion has passed.

Responsable person: Thomas

• Continued after questioning the members

• discussion and news

Poland is to be seen as the only option

reopening is out of the options

#PS15 might be difficult to reach and it is on a different date and different Airport (Wroclaw)

#PS15 withdrawn as an option

the train from WAW to Lodz is a straight line and

• voting part

Opt1 Milano: withdrawn

Opt2 Lodz:

Opt3 reopen:

Opt4 Warsaw:

Opt 5 --> see #PS15

• actual vote

Opt2 Lodz (same date):

Opt4 Warsaw (new location, same date):

Approval voting

Opt 2: Gregory,Thomas, Marco, Bastian

Opt 4: Gregory, Marco

Opt 2 is leading.

To confirm the majority:

The GA will be moved to Lodz on the same date:

in favour: Gregory, Thomas, Bastian

against: Marco

abstain:-

• Motion has passed.

===================================================

Next ordinary Meeting: Saturday 2015/06/06 10:00 CEST

Meeting after the next: Tuesday, 2015/06/16 20:30 CEST

Meeting Closed:10:52 CEST by Thomas