October 8, 2019
Convoqués
- Board delegatives members :
- Cedric (1)
- Etienne (1)
- keithgoldstein (1)
- BaileyL (1)
- RayJohansen (1)
- MichalGill (1)
- Dichter (1)
- 7/9
- Board members :
- Etienne
- keithgoldstein
- BaileyL
- RayJohansen
- MichalGill
- Dichter
- Alternate board members :
- Cedric
Absents
- Board delegatives members :
- DanPrazeresBR
- gsaouli
- Board members :
- DanPrazeresBR
- gsaouli
- Alternate board members :
Ordre du jour
October 8
Board Meeting
Convened
Are present : Bailey, Gregory, Keith, Mick, Etienne, Ray
Absent
Are absent : Dan, Cédric (alternate board member)
PROCEEDINGS
Pas de description
Chair and secretary
Chair is
Quorum
We have quorum
Approval of the Minutes
Pas de description
Sept. 23
<a href="https://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2019_09_23">https://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2019_09_23</a>
| Motion | |
|---|---|
| |
 Yes : {{{Yes}}}
| |
 No : {{{No}}}
| |
 Abstain : {{{Abstain}}}
| |
|
- Etienne: Keith, unable to reach congressus, votes YES
Approval of the Agenda
Calling the GA
GA Coordination
| Motion | |
|---|---|
| |
| Yes : {{{Yes}}}
| |
| No : {{{No}}}
| |
| Abstain : {{{Abstain}}}
| |
|
- Etienne: Keith, unable to reach Congressus, votes YES
Board member reports
Pas de description
Board
Pas de description
Bailey:
Gregory:
- Dichter: My request to go to the Article 17 Stakeholder Dialog was declined. (The meeting will be streamed by the EC).
I spent the time looking into the EU transparency register - we need to find volunteers to monitor it, it is just overwhelming for just one person.
I met with the chair and discussed directions.
I was unsecessful in reaching the lawyer in Geneva and Koen.
Keith:
I was also unsuccessful to reach Koen. I also did a bunch of things for the GA like invoices. I've been alble to reach parties that are interested by joining PPI.
Daniel:
Absent
Raymond:
Pas de description
- RayJohansen: Business as usual. Activism and social media. Also planning coordination and task management for the General Assembly.
Mike:
I've been in contact with the new Slovak Pirate Party. They will probably send their application next week.
- MichalGill: Statutes translated, now working on the materials needed to attach to the application. Possibly finished and sent to the board yet this week, depending on the interior ministry which will now change the party's name to some form of Pirate, since there's a lot of opposition to that and lot of obstacles thrown our way from multiple sides.
Etienne:
I start working with Cédric on a protocol to know how we'll grant access to our members to be sure to not have to recreat it each time.
Alternates
Pas de description
Cédric:
Calling the GA
- RayJohansen: We'll need the delegates to get register on Discourse and Discord.
We'll Congressus to vote. Etienne et Cédric will told us what we need to prepare the meeting on Congressus.
I think we should skip Zoom this year because it's complicated to manage the video and Congressus at the same time on one screen. We might use Zoom for the board and chairs to have an easy way to communicate.
We need staff to help users to use Congressus.
We will need minutes takers, chair, stream supervisor...
I suggest to have 300€ aside for unexpected items
- RayJohansen: We need to contact each member individually to be sure that they show up.
We need that each board member to coordinate with a few amount of members to up dates our information and be sure that we can reach them.
- RayJohansen: The task list :
Each task have a number.
- RayJohansen: When you've finished a task put the number in green on the task lists.
GA Announcements
- keithgoldstein: Keiths' revision: Check if this GA is indeed the first all online ga. Please note that I also mention affiliation fees in this version.
Dear Pirates,
We are pleased to announce that the 2019 PPI General Assembly will take place on the weekend of December 7th and 8th, and the GA for the first time will take place entirely online.
As you may be aware, the PPI board has undergone some recent changes. The changes to the board are as follows: Guillaume Saouli has resigned from his position as Chairman, and the Chair position has been passed on to the former Vice-Chairwoman, Bailey Lamon. Additionally, former alternate board member Gregory Engels has not only stepped in as a board member but is now the Vice-Chairman. This will carry until the General Assembly when both positions, as well as several other positions will be open to nominations from the Pirate community at large.
We are currently undecided about which communication tool to use for the GA, and we would love to have suggestions from our members...whether that be video conferencing software like Zoom, or just audio through Discord or Mumble. We do plan to use Congressus during the GA, and we will also open a forum on Discourse at least a couple of weeks before the GA so that members have plenty of time to discuss and debate. The proposed agenda will be shared in the near future.
Please send us your delegate list (up to 6) as soon as possible to board@pp-international.net. You will also need to submit your statute proposals no later than November 28th. There is no deadline for board nominations or procedural motions.
The following positions within PPI will be elected at the GA:
-1 Chairperson
-1 Vice-Chairperson
-3 board members
-3 alternate board members
-6 members of the Court of Arbitration
-3 lay auditors
We also seek nominations for vice-secretaries and vice-treasurers, as well as proposals about locations for future GAs and Pirate events.
Affiliation fee invoices will be sent separately to each party. The fees for this year are according to the old system. They should be paid prior tothe GA. Please let us know if your party will have problems paying fees, and we will arrange for reductions or postponements wherevernecessary.
As we get closer there will be more announcements and important information being shared, so stay tuned and bear with us. Until then, do nothestitate to contact us with questions or concerns. We look forward to seeing all of you at the GA!
Best wishes,
PPI Board 2018-2019
- RayJohansen: Calling the GA.
- GA coordination planning document: https://docs.google.com/document/d/14rJrRxE2wA3QmDpkwhQTCYHdR1mWlFf2t7NNAO09vrk/edit?usp=sharing
- Task list for the GA: https://docs.google.com/spreadsheets/d/1tvbUe1uPlmL9dbLx2__5L3_Kps2ZddYH8Y35tPzO2Ao/edit?usp=sharing
Economic reports
Bank account and Paypal
- RayJohansen: I'm in position to do the economic report today.
- keithgoldstein: I wrote to Pat again. We shouldn't send the invoices until we do not have to cashiers to access the bank account.
- Dichter: Question about the paypal : if we change the paypal how do we do for the annual payment for the individual membership
- keithgoldstein: We can keep this account open to keep those payment and transfer them to another paypal account.
- RayJohansen: We have the same amount of money than the last board meeting.
- RayJohansen: The cashiers are advise to present the economical situation at the next meeting.
Replacement cashiers
Budget and cashflow budget 2019
- RayJohansen: Still not done.
- RayJohansen: We need to build a proposal that the Board can vote on.
Budget regulation
The proposals can be found here : https://www.dropbox.com/s/oicewjflhvfza18/PPI_Budget%20Regulation%20v.0.1.pdf?dl=0
- Etienne: I'm waiting for your questions.
Registrations
Pas de description
- BaileyL: We try to reach Koen to know what is our situation about the registration in Belgium.
- Dichter: The situation is clear. We need a new registered office in Brussels so we can move on on with paperworks.
We need to have a mail forwarder in Brussels.
Affiliation Fee Invoices
- MichalGill: Skipped
Discord Presentation
Presentation made by Macavity (PPFR).
Any other business
PPDE Relations
ECOSOC
- keithgoldstein: We have statement to make to the end of the month
- keithgoldstein: We have a lot of events coming right know in Geneva
- keithgoldstein: We have to speak with Pat for organisation between New York and Geneva
- MichalGill: Keith: Statement due by the end of October. Lot of events are coming in. If anyone's interested, let me know. Lot of things were moved to Geneva now. We shall grant temporary passes to anyone willing to go and in January we can upgrade them to the year passes.
Meeting times
- BaileyL: We have different schedules and time zones
- BaileyL: We have the possibility, like in 2016, to rotate on different times and have somebody incovenience time turn, time to time
- MichalGill: Mike: Mondays suck for me, rotating system would be good for me.
- MichalGill: Bailey: If your term doesn't end by this GA, think about board meeting times so we can accommodate everybody as much as possible. We shall strive to be better in this in the future.
- MichalGill: Next Board meeting set for Oct 22nd, 19:00 CET
Upcoming Meeting
Ayant participé à un vote
- 3 - Etienne
- 6 - RayJohansen
- 5 - BaileyL
- 17 - Dichter
- 9 - MichalGill
