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DRAFT - UNDER CONSTRUCTION

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Agenda PPI BOARD MEETING

  • --- 05/08/2014 20:00h CEST ---
  • Mumble: mumble.piratenpartei-nrw.de
  • Room: "/international/pirate parties international/board meeting"
mumble://mumble.piratenpartei-nrw.de/International/Pirate%20Parties%20International/board%20meeting/board?title=Piratenpartei%20NRW&version=1.2.0

Minutes of the PPI Board meeting from 2014-08-05

Record of the meeting

1 - ATTENDEES

1.1 - Members of the PPI board

participating: Thomas, Gregory, Koen, Anders, Bastian
excused: Stathis (will be late- present from 20:23), Masa (might show up later)
unexcused:

1.2 - Others

Alternates: Yasin (excused for today),
Guests: Valio, Collentine

2 - PROCEEDINGS

RoP: http://wiki.pp-international.net/PPI_Board/Rules_of_Procedure
Meeting opened at 20:10 CEST by Koen
Meeting closed at 21:30 CEST by Koen
Meeting chaired by Koen
Secretary for this meeting is: all of us
Quorum established with 4 out of 7 board members present
Streaming started: Not possible
Recording started: yes (Dichter)
Postal votes: no

3 Short Reports

Thomas - everyday business. Attended GA PP-CZ
Gregory - nothing outstanding. Have enrolled 42 e.V. as a sponsor for ThinkTwice
Koen - made some corrections to the board changes form (for HQ) and resubmitted it, wrote text officially invite Julia.
Anders - all #ThinkTwice speakers are OK, the only thing is now to buy the tickets.
Bastian - worked on bank account from PP-DE, attended GA PP-CZ, Money from GA 2012 will be transferred asap
Stathis - I participated in a Mumble meeting (31/7) for the preparation of TT214 conference. Worked for PP-GR’s 2nd meeting with other 14 Greek parties in Athens (23/7).

4 Second ThinkTwice conference

Anders: ThinkTwice designated bank account:

Contact: Ole-Aleksander Mellingsæter, Party Secretary PP-NO

Bank: Nordea Bank Norge ASA

SWIFT: NDEANOKK

IBAN: NO8060010510972

All submissions are accepted, including one from a PP from Israel

Gregory will unfortunately not be able to attend the ThinkTwice conference, nor the IGF, since the change in his business plans.
Koen will attend TT but not IGF (most likely still trying to fix that)

TODO:

  • Open registration for visitors - Koen
  • publish program - preliminary will be published latest 8th August.
  • add YPNO logo to site - done
  • get loan from PPNO/YPNO transferd to our account - Anders
  • Cover expenses for Smari, Josef and Birgitta
  • PPI pays for dinner on Saturday? Limited to 400 EUR.
No alcoholic drinks! Cay ve su included.
approx 12 people to be served at approx 20 EUR might be the max way.
  • Vote on Budget 400 EUR for paying dinner for the Speakers on Saturday at TT14.
Yes: Thomas, Koen, Stathis, Anders, Bastian, Gregory
No:
Abstain:
Accepted!
  • Vote: Hard alcoholic drinks are not included - soft alcoholic drinks are included (wine, beer):
Yes: Gregory, Thomas, Koen, Anders, Stathis
No:
Abstain: Bastian
Accepted!
  • University pays on Sunday
Koen: If other things come up with ThinkTwice conference, we should move it to the mail.

5 General Assemblies

  • Online GA 2014
Thomas - I am quite in favour of having an "online GA" preferably on Mumble this year. I would like to have a permission to organize it, with the help of our members.
Gregory - Permanent E-Democracy system on https://lqfb.pp-international.net , a pure "online GA" has been removed from the statutes in favour of it. We only have one kind of GA (ordinary or extraordinary) that can be attended in remote or physical presence.
Thomas has the lead, Stathis will assist.
  • GA 2015
no news today
Gregory - should'nt we be deciding on the date of the GA today?
Preferred by PP-PL 4th/5th July 2015

Vote: Ordinary GA will be held on 4th/5th July 2015

Yes: Anders,Gregory, Thomas, Bastian, Stathis, Koen
No:
Abstain:
Accepted!
(21:06 - Anders is leaving for PP-EU Board meeting)

6 Financial Situation

  • Content of the cash box: 358,06 EUR.
Outstanding expenses: 120 EUR to Maxime for PPI GA Paris and 245 EUR for travel reimburcement for 1st ThinkTwice - so we are at minus 7 EUR.
Bastian: no change.
Quartaly report will be published till the end of the week
It will be the first ever :)

7 PPI Headquarter

Some minor errors had been in the forms. Been corrected.

8 UN / WIPO / ITU / WSIS

  • Proposal extra meeting of the board to discuss this item in length, including strategy.
yes: - Gregory, Thomas, Koen, Stathis, Anders, Bastian
no:
abstain:
Accepted! Thomas has the job to organize it.

9 AOB (being urgent)

Gregory: PP-AU had made a decision to may be withdraw from PPI. What should we do?
Koen: we will have "online GA" so most of the items mentions by PP-AU might be fit.
None
Koen will contact PP-AU to discuss up front our idea about "online GA" etc.
Twitter account: probs using it. Jelana and Thomas are working on it.
===================================================
Next Meeting: Tuesday 2014/08/19 20:00 CEST
Meeting Closed: 21:30 CEST by Koen
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