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Agenda PPI BOARD MEETING
--- 15.9.2021 14:00 UTC/16:00 CEST ---
Big Blue Button Room: https://bbb.piratensommer.de/b/gre-cnw-a9v
Audio recording: PiratesOnAir Streaming, recording
https://owncloud.ag-technik.de/s/ZbpMwHAjSyd2w97
Video: https://bbb.piratensommer.de/b/gre-cnw-a9v

Record of the meeting

1 - ATTENDEES

1.1 - Members of the PPI board

participating: Bailey, Bastian, Keith
excused: Gregory, Mike, Dario
unexcused:
Quorum: yes, depending on the interpretation of the quorum, with 3 members unanimous voting required.

1.2 - Others

Alternate Board Members
participating:
excused:
unexcused:
Guests:
participating:

2 - PROCEEDINGS

RoP: https://wiki.pp-international.net/wiki/index.php?title=PPI_Board/Rules_of_Procedure
Meeting opened at 14:00 UTC by Bailey
Meeting chaired by Bailey
Secretary for this meeting is Everyone
Quorum established with (out of 9) board members present.
Streaming started: started https://piratesonair.net/live-stream/
Recording started: 14:00 UTC, 16:00 CEST
Postal votes: none
Notes on meeting process: none

3 - APPROVAL OF THE MINUTES

Motion
Do we approve the minutes?
* Minutes of the last meeting: https://wiki.pp-international.net/wiki/index.php?title=PPI_Minutes_2021-08-25
15yes.png Yes : Keith, Bailey, Bastian
15no.png No :
Pictogram voting neutral.svg Abstain :
Result: Minutes approved


4 - REPORTS

4.1 - Short reports of the board members 1)

Board

  • Bailey: I received the finance documents from Bastian and they have been sent back. Still waiting on valid government ID so that I can send a copy to Mike. Attended Pirate Beer and planning to attend the DAO working group meeting after this one. Tan from PPTR asked me if we could do an interview about PPTR's anti-censorship campaign, so we did, and that video is up on the PPI youtube channel.
  • Gregory:
  • Dario:
  • Bastian:
All the financial information I have is on the PPI wiki. No access to the bank account and the Kraken (Bitcoin, Ethereum) until now.
Waiting for the for the paperwork regarding the Euro bank account from Bailey.
I took care of the PPI tech as I do every day.
All systems are running fine, necessary updates are done ;-)
  • Manuel:
  • Mike:
  • Dan:
  • Keith: I worked a bit more on the DAO concept and am looking forward to the working group meeting after our board meeting.
  • Carlos:

Alternates:

  • Svein:
  • Ji Yong:
  • Thomas:

5.1 - Proposals

From last meeting:

  • 1) UIA October Conference in Tokyo and Prague
The Union of International Associations (UIA) cordially invites Pirate Parties International to participate in its 9th Associations Round Table Asia-Pacific in Tokyo (Congres Square Nihonbashi)
Thursday 21 & Friday 22 October 2021


  • 14th Associations Round Table Europe in Prague (Prague Congress Centre)
Thursday 18 & Friday 19 November 2021
Asia Pacific: https://uia.org/roundtable/2021/asiapacific/
Europe: https://uia.org/roundtable/2021/europe/
the registration fee for the hybrid Round Table Asia-Pacific is JPY 8,000 / c. 73.00 US dollars
the registration fee for the hybrid Round Table Europe is EUR 60.00 plus 21% VAT
  • 2) We had a discussion about clarifying new quorum rules that was never resolved. # If a quorum of 4 present board members is not met, decisions require an unanimous vote. (At least 3 members of the board need to be voting for a decision to be valid.) (The Board voted against this rule in the Nov.19, 2018 meeting. It is slated to be replaced by a new rule that is pending.) We also have delegated your vote if you are not present. Members who are not present should write I delegate my vote to {insert name} or whoever you wish. You can also delegate your vote to any alternate present, etc.


  • 3) Amendment of following rule point 5:
Original Text:
Board members not present at the meeting can vote on a proposal published in the provisional agenda or Loomio PPI Board by citing the proposal and expressing their vote in an e-mail sent to board@pp-international.net (postal vote) or casting a vote in Loomio. The Loomio and postal votes shall be added to the votes cast at the meeting if the proposals are exactly the same. The Loomio and postal votes shall be mentioned in the provisional agenda and can be superseded by subsequent email, a change to the Loomio vote or by a vote cast at the meeting.
  • Modified Text:
Board members not present at the meeting can vote on a proposal by citing the proposal and expressing their vote in an e-mail sent to board@pp-international.net (postal vote). The votes shall be added to the votes cast at the meeting if the proposals are exactly the same. The votes shall be mentioned in the provisional agenda and can be superseded by subsequent email or by a delegated vote cast at the meeting.
  • Proposal: Clarify the rules of proceedure for the board.
https://wiki.pp-international.net/wiki/index.php?title=PPI_Board/Rules_of_Procedure
  • Point 5a:
Motion
Do we approve the rules of proceedure for the board quorum and delegated voting rules?
*
  • Add line to §1 Board meetings
5. If 3 board members (including alternate board members) are present the board makes quorum.
  • Add line to §5 Votes'
10. If 3 board members (including alternate board members) are present, unanimous votes are necessary to approve a proposal. If 4 votes are present, 3 votes are still necessary to approve a decision. If more members are present, a majority of votes are necessary to approve the decision, with a minimum of 3 affirmative votes.
  • Add line to §5 Point 5b:
:5.5. Board members may delegate their vote to another specific board member, or they may delegate their vote to an alternate board member. The most senior ranking alternate board member will take the first delegated vote, and each additional delegated vote will be given to the next in line. No alternate board member can hold more than one delegated vote. All board members who cannot attend should delegate their vote in advance.
  • This is a preliminary vote, and we will vote on it again at the next board meeting to respect all other members opinions.
15yes.png Yes : Keith, Bailey, Bastian
15no.png No :
Pictogram voting neutral.svg Abstain :
Result: The amendment will be voted on again at the next board meeting.


We decided to have a preliminary vote and will vote on it again

5.2 - Working Groups Update

DAO Working group after this meeting.
  • A pdf was created for the meeting:
  • Google Grant Ad Text
https://etherpad.pp-international.net/p/ppi-google-grant-ad-no4ui07q
Let's make a SCENE Working Group about this ad.
Bailey will schedule the meeting.
We should check with Gregory about the deadline for the Google Grant.
We are tentatively scheduling for Wed. Oct. 13 around 14:00 CEST.

5.3 Economic Update

  • No news

5.4 ECOSOC/UN

  • No news

5.5 PPI HQ update

  • No news

6 AOB - Any other business

  • Next Friday is the next Pirate beer.
===================================================
  • Next Meeting: 06.10.2021, 14:00 UTC/16:00 CEST
  • Meeting Closed: 14:57 UTC / 16:57 CEST